Snohomish Lacrosse Club



Snohomish Lacrosse Club

Meeting Minutes - 6/9/10

Meeting came to order at 7:00 pm

Attendees: The following people were in attendance:

Doug Bratz, Ethan Jones, Judy and Nathan Lawless, Bob Courtney, Sandy Weyrauch, Jason Hennig, Krista Day, Wayne Burns, Rob Vandewall, Kapena Wong, Brain Hultz, Steve Sawyer, Todd Nyquist, Craig and Peggy Hess, and Dan O’Hern,

Introductions: Doug opened the meeting by introducing the new board members – Dan O’Hern, Kapena Wong, Rob Vandewall, Nathan Lawless and Casey Davis (absent). The returning board members for the 2011 season will be Wayne Burns, Krista Day, Bob Courtney, Peggy Hess, Sandy Weyrauch, and Judy Lawless.

Elections: Doug Bratz and Ethan Jones are stepping down from the President and Vice President positions at this meeting. Rob Vandewall nominated Nathan Lawless to the president position. The motion was seconded and a unanimous vote taken to confirm Nathan as club President. Doug Bratz turned the meeting over to Nathan. Nathan proposed a co-vice president format. The intent is to have one VP focus on the boys side and the other focus on the girls side. They would serve as liaisons between the board and boosters, the parents and establish and stronger link on both sides. Sandy Weyrauch was nominated, seconded and voted as Vice President for the boys while Kapena Wong was nominated for the position of Vice President. This motion was seconded and Kapena was voted in as Vice President for the girls. Krista Day and Wayne Burns will remain as co-treasurers and Bob Courtney will remain as secretary. Bob Courtney announced his intention to stay one more season and would like to step down from secretary in June 2011.

Uniform Coordinators: Erin Ohsman and Jennifer Cruzan coordinated uniform purchases last year and are looking for help and / or replacement people in this effort. Kapena suggested going to a local company and offered to contact a vendor in Everett. Jason also suggested that DeBeer and Gait are getting into the uniform business. Nathan suggested we revisit this discussion at the next meeting. Item was shelved for now.

Web Czar: Nathan and Brian Hultz have been the caretakers of the club website for the past couple of years and since Nathan is taking on the President position we are in need of another person or persons to help maintain the site. Also discussed was the need to have more Boys news items included on the website – very little has been presented. We will revisit this topic at a later time.

Master Game Scheduler: Bob and Judy have been co-secretaries the past year and Bob has agreed to step in and work with the School District field coordinator to schedule home game locations and turf time for next season. Bob will continue to gather home game schedule info and produce the game day matrix for coaches to use when scheduling weekday practice dates / times.

Financial Report: Krista day reports that the club is in good shape with and anticipated $10,000 remaining in our account at season end. Doug mentioned that the School District’s invoice for field usage will be arriving soon. Also, our outlay for supplies was reduced for the 2010 season year because we purchased extra supplies in 2009 which lasted two seasons. The 2011 season will probably see an increase in equipment / supplies expenses.

Season Recap: Coaches presented their views, opinions, and stats on the 2010 season. Coaches that will be moving up next season will be: Todd Nyquist up to 5/6 girls, Ian Bouchard up to 7/8 girls. Leslie Kovar, Toby Graves, Joe Mackle, and Rob Nichols will move up. Chris Pratt will be possibly moving down to 3/4 girls. The 5/6 and 3/4 girls need to recruit more players into the program this summer. Jason Hennig will not be on the Girls Youth League board next year, but Leslie Kovar will be on the League board. Youth League Fall ball (from Oct 1 through Thanksgiving) has been approved by the Youth League. Ron Tippet may not be coaching next year. Steve and Casey Davis as well as Clay McEntire and Jeff Langford will be moving up to coach 7/8 boys next year. Dan O’Hern will move up to coach boys 5/6 next year. Jason Hennig will help Dan at the boys 5/6 team.

Nathan has suggested to the HS league that the JV girls teams have and End of Season jamboree. There is an open girls JV coach position. Craig Hess wants to have summer coaches clinics for all the youth coaches. In response to parents input for fewer HS girls’ fundraiser events, Brain Hultz is organizing the HS girl’s fundraisers to become mainly three events – Pancake Breakfast, Camp Casey, and the Cascade Cup. Ethan reports that Chris Sherman, Harrison Raulstone and Tom Erkle will coach Boys HS next year. The boys youth numbers are down – Dan O’Hern suggested the Boys HS begin to recruit at the elementary school level for next season.

Harvey Thanks: Nathan asked if we have been Thanking the Harveys. The HS girls presented at certificate and three tier wall picture of the 2010 season to Kandice Harvey. The youth girls End of Season Jamboree collected $250 in donations and 750 can food items for Mrs. Harvey to donate to her Snohomish Food Bank charity. The Div 1 HS girls included a Harvey Airfield sponsor item on the 2010 team poster. The HS Boys and Girls will be organizing a community service road cleanup crew to pick up trash along both sides of Airport Way this summer.

Turf Field Requests for 2011 pre-season: Judy has asked that all coaches get organized and get an accurate request for the 2011 preseason turf time to her by June 23 this year (in just a few weeks). This will be for preseason turf time in January, February and March 2011. We need to get our clubs request in to the school district very early in order to get a jump on the other sports that ask for turf time. Judy also mentioned that in April last year a lot of teams moved their practices to Harvey field and that we did cancel a lot of turf time. We need to use it if we’ve asked for it – otherwise we may not be able to schedule usage in the future.

Plans for summer field usage: HS Boys will practice June through July on Mondays & Fridays from 5:30 to 7:30 pm. HS Girls will practice June through Aug 25 on Mondays and Wednesdays from 5:30 to 7:30 pm. Youth girls will practice June through mid August on Tuesdays from 6:00 to 8:00 pm. The “Stick with it” Camp is July 26-30. Cascade Cup is July 31 – Aug 1. The Harvey lawn maintenance crew has been moving all fourteen of our goals to cut the grass. The teams will need to start moving goals, when not in use, off to the sides of the field to help them do their job.

Equipment: Kapena Wong has a local contact to purchase training and first aid supplies. Coaches should evaluate their needs and get with Mr. Wong to have orders placed. A discussion on reimbursable items other than first aid kits and ice packs ensued – regarding whether or not the use of ankle wrap tape should be supplied by HS booster clubs or the Club. Mr. Wong used his personal supply of ankle wrap tape this past season. It was decided that the Club would reimburse Mr. Wong for his past expense. Discussion ended unclear if the future use of wrap tape would be booster or Club supplied items. Will need to define this equipment into the budget for the HS players and we will revisit this discussion in another board meeting before the 2011 season. Ray Dalrymple was not in attendance to discuss other equipment needs.

Coaching Structure for 2011 season: The need for coaches has been discussed during the Season recap session at this meeting, Coaches agree that they will need to contact parents to fill in the holes as some coaches move up to different grade levels. Bob added that a complete list of all coaches, assistants and parent helpers will be needed for the Washington State background check. Names need to include the full first, middle, and last name with the date of birth for a more thorough background check.

Registration: Per a previous board meeting discussion – we are considering using the US Lacrosse site as our future registration site. Sandy and Nathan have researched the site and have found some feature advantages in using it as well as a reduced cost to our Club. No decision has been made to convert to the US Lacrosse site – will revisit this topic in a future meeting. Nathan states that there is some flexibility on arranging payments into credit card installment payments on both website presently under consideration. A need to have a definite end / cut off time for submitting payments (in full) will have to be set up on any site we decide to use.

A discussion on volunteer fees Vs time spent volunteering ensued. Parents appear to not be paying the opt out fee and are also not volunteering any actual time. A suggestion was made to eliminate the opt out fee and replace it with a $50 per family up front charge added to the registration fee. To get more parents involved, another suggestion was made to establish a volunteer monitor / coordinator to help organize the parent’s efforts. Coaches would like to see more volunteers helping out rather than raising registration fees. Nathan added that both websites under consideration have the ability to sign up volunteers. We will need to revisit this topic at a future meeting.

Open discussion: It was again suggested that a family be allowed a multiple player discount. A short discussion ended with a need to revisit this topic at a later time. The main gate at the entrance to Harvey field is broken. The clamps, holding the gate to the post attachments pins, are stretched open and do not tighten down onto the gate. New clamps will be needed. Do we repair this or do we report it to Mrs. Harvey?

Next Meetings: Nathan will contact the Board members for a summer time Board only meeting. The next fall meeting will be in early September.

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