Department of Defense MANUAL

Department of Defense MANUAL

NUMBER 4500.36 July 7, 2015

Incorporating Change 1, Effective December 20, 2018

USD(A&S)

SUBJECT: Acquisition, Management, and Use of DoD Non-Tactical Vehicles

References: See Enclosure 1

1. PURPOSE. This manual reissues DoD 4500.36-R (Reference (a)) as a DoD manual in accordance with the authority in DoD Directive 5134.12 (Reference (b)) and DoD Instruction (DoDI) 4500.36 (Reference (c)) to implement policy, assign responsibilities, and provide procedures for the operation of DoD owned, leased, and operated non-tactical vehicles (NTVs).

2. APPLICABILITY. This manual applies to OSD, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the Department of Defense, the Defense Agencies, the DoD Field Activities, and all other organizational entities within the DoD (referred to collectively in this manual as the "DoD Components").

3. RESPONSIBILITIES. See Enclosure 2.

4. PROCEDURES

a. Enclosure 3 identifies the role of DoD Fleet Managers (FMs).

b. Enclosure 4 identifies the processes for NTV selection, acquisition, cost accounting, use of alternative fuels, fleet management requirements for reporting, driver licensing, safety, NTV identification, and maintenance management.

c. Enclosure 5 lists the requirements for NTV usage and lists the penalties for misuse of DoD NTVs, including domicile-to-duty (DTD) authorization, inter-service support, contractor NTVs, bus services, and transportation of dependent school children.

DoDM 4500.36, July 7, 2015

5. RELEASABILITY. Cleared for public release. This manual is available on the Directives Division Website at .

6. SUMMARY OF CHANGE 1. The changes to this issuance are a result of changes to the Federal Acquisition Regulation and to have the DoD Components, with domicile to duty requirements, establish a record keeping system for maintaining information on organization requesting DTD transportation. This change also updates guidance on tax consequences of NTV personal use, organizational titles, and references.

7. EFFECTIVE DATE. This manual is effective July 7, 2015.

Enclosures 1. References 2. Responsibilities 3. FM Role 4. Authority, Authorization, Acquisition, and Allocation 5. Use of DoD NTVs

Glossary

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TABLE OF CONTENTS

DoDM 4500.36, July 7, 2015

ENCLOSURE 1: REFERENCES...................................................................................................5

ENCLOSURE 2: RESPONSIBILITIES.........................................................................................7

UNDER SECRETARY OF DEFENSE FOR ACQUISITION AND SUSTAINMENT (USD(A&S)) ........................................................................................................................7

ASSISTANT SECRETARY OF DEFENSE FOR SUSTAINMENT .......................................7 DEPUTY ASSISTANT SECRETARY OF DEFENSE FOR LOGISTICS ..............................7 UNDER SECRETARY OF DEFENSE (COMPTROLLER)/CHIEF FINANCIAL

OFFICER, DEPARTMENT OF DEFENSE........................................................................8 DOD COMPONENT HEADS...................................................................................................8

ENCLOSURE 3: FM ROLE.........................................................................................................10

ENCLOSURE 4: AUTHORITY, AUTHORIZATION, ACQUISITION, AND ALLOCATION ..............................................................................................................12

OVERVIEW ............................................................................................................................12 REQUIREMENTS ...................................................................................................................12 AUTHORITY ..........................................................................................................................12 AUTHORIZATION .................................................................................................................13 ALLOCATION ........................................................................................................................14 ACQUISITION ........................................................................................................................17

APPENDIXES 1. CHECKLIST FOR AUTHORIZING COMMAND AND CONTROL NTVS ............20 2. GUIDANCE FOR CONDUCTING COST-COMPARISON STUDY ........................22

ENCLOSURE 5: USE OF DOD NTVs.........................................................................................24

USE OF NTVS ........................................................................................................................24 TRANSPORTATION BETWEEN DOMICILE/RESIDENCE AND PLACE OF

EMPLOYMENT ? DTD ...................................................................................................29 INTER-SERVICE SUPPORT .................................................................................................36 CONTRACTOR OPERATED NTVS .....................................................................................37 BUS TRANSPORTATION SERVICES .................................................................................39 TRANSPORTATION OF DEPENDENT SCHOOL CHILDREN .........................................48 PENALTIES FOR MISUSE OF DOD MOTOR VEHICLES.....................................61

APPENDIXES 1. GUIDANCE FOR DRIVER SELECTION, TRAINING, AND LICENSING ............63 2. GUIDANCE FOR SAFETY, ACCIDENT PREVENTION, AND REPORTING ......66 3. GUIDANCE FOR IDENTIFICATION AND MARKING OF NTVs .........................68

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DoDM 4500.36, July 7, 2015

4. MAINTENANCE MANAGEMENT ...........................................................................72 5. GUIDANCE ON TAX CONSEQUENCES OF TRANSPORTATION BETWEEN

DOMICILE/RESIDENCE AND PLACE OF EMPLOYMENT.................................79

GLOSSARY ..................................................................................................................................81

PART I: ABBREVIATIONS AND ACRONYMS ................................................................81 PART II: DEFINITIONS........................................................................................................82

TABLES 1. Annual Minimum Utilization Guidelines.........................................................15 2. Minimum Replacement Standards ......................................................................................17 3. NTV Activity Categories ....................................................................................................27

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CONTENTS

DoDM 4500.36, July 7, 2015

ENCLOSURE 1

REFERENCES

(a) DoD 4500.36-R, "Management, Acquisition, and Use of Motor Vehicles," March 16, 2007 (hereby cancelled)

(b) DoD Directive 5134.12, "Assistant Secretary of Defense for Logistics and Materiel Readiness (ASD(L&MR))," May 25, 2000, as amended

(c) DoD Instruction 4500.36, "Acquisition, Management, and Use of Non-Tactical Vehicles (NTVs)," December 11, 2012, as amended

(d) DoD Instruction 6055.04, "DoD Traffic Safety Program," April 20, 2009, as amended (e) Executive Order 11912, "Delegation of Authorities Relating to Energy Policy and

Conservation," April 13, 1976 (f) Public Law 110-140, "Energy Independence and Security Act of 2007," December 19,

2007 (g) DoD Instruction 5000.64, "Accountability and Management of DoD Equipment and Other

Accountable Property," April 27, 2017, as amended (h) DoD 7000.14-R, Volumes 1-15, "Department of Defense Financial Management

Regulations (FMR)," date varies by volume (i) General Services Administration Bulletin FMR B-30, "Motor Vehicle Management:

Vehicle Allocation Methodology for Agency Fleets," August 22, 2011 (j) Executive Order 10579, "Relations Relating to the Establishment and Operation of

Interagency Motor-Vehicle Pools and Systems," November 30, 1954 (k) Title 41, Code of Federal Regulations, "Federal Management Regulation," current edition (l) Public Law 105-388, "Energy Conservation Reauthorization Act of 1998," November 13,

1998 (m) DoD Instruction 5545.02, "DoD Policy for Congressional Authorization and

Appropriations Reporting Requirements," December 19, 2008 (n) DoD Instruction 4000.19, "Support Agreements," April 25, 2013 (o) DoD Instruction 4151.22, "Condition Based Maintenance Plus (CBM+) for Materiel

Maintenance," October 16, 2012 (p) Presidential Memorandum, "Federal Fleet Performance," May 24, 2011 (q) General Services Administration Bulletin FMR B-32, "Posing Executive Fleet Vehicles on

Agency Websites," October 12, 2011 (r) Administrative Instruction 109, "Use of Motor Transportation and Scheduled DoD Shuttle

Service in the Pentagon Area," March 31, 2011, as amended (s) DoD Instruction 7041.03, "Economic Analysis for Decision-Making," September 9, 2015,

as amended (t) General Services Administration, "Federal Property Management Regulation," current

edition (u) Title 42, United States Code (v) DoD Instruction C-4500.51, "DoD Commercially Procured and Leased Armored Vehicle

Policy (U)," July 25, 2007 (w) Joint Travel Regulations, current edition (x) Title 31, United States Code

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ENCLOSURE 1

DoDM 4500.36, July 7, 2015

(y) DoD Instruction 1015.15, "Establishment, Management, and Control of Nonappropriated Fund Instrumentalities and Financial Management of Supporting Resources," October 31, 2007, as amended

(z) Title 10, United States Code (Chapter 47 is known as the Uniform Code of Military Justice) (aa) Title 26, United States Code (ab) DoD 5400.11-R, "Department of Defense Privacy Program," May 14, 2007 (ac) General Services Administration Bulletin FMR B-35, "Home to Work Transportation,"

August 29, 2012 (ad) DoD 4165.66-M, "Base Redevelopment and Realignment Manual," March 1, 2006 (ae) Defense Federal Acquisition Regulation System Procedures, Guidance and Information,

Part 245, "Government Property," current edition (af) DoD Instruction 1000.15, "Procedures and Support for Non-Federal Entities Authorized to

Operate on DoD Installations," October 24, 2008 (ag) Title 20, United States Code (ah) Title 18, United States Code (ai) Title 49, Code of Federal Regulations (aj) Federal Specifications KKK-A-1822E, "Star-of-Life Ambulance," current edition (ak) National Fire Protection Association Standard 1901, "Standard for Automotive Fire

Apparatus," current edition (al) Deputy Under Secretary of Defense for Logistics and Material Readiness, "Condition

Based Maintenance Plus DoD Guidebook," May 2008 (am) DoD 4151.22-M, "Reliability Centered Maintenance (RCM)," June 30, 2011 (an) Title 40, Code of Federal Regulations (ao) DoD Instruction 1342.12, "Provision of Early Intervention and Special Education Services

to Eligible DoD Dependents," May 17, 2015 (ap) DoD Instruction 1400.25, "DoD Civilian Personnel Management System," date varies by

volume (aq) Section 1101 of Title 8, United States Code (ar) Executive Order 13693, "Planning for Federal Sustainability in the Next Decade,"

19 March, 2015 (as) Federal Acquisition Regulation, current edition

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ENCLOSURE 1

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