DEPARTMENT OF THE AIR FORCE HEADQUARTERS UNITED …

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DEPARTMENT OF THE AIR FORCE HEADQUARTERS UNITED STATES AIR FORCE

WASHINGTON DC

AFI23-101_AFGM2019-01 9 September 2019

MEMORANDUM FOR DISTRIBUTION C MAJCOMs/FOAs/DRUs FROM: HQ USAF/A4 1030 Air Force Pentagon Washington, DC 20330-1030

SUBJECT: Air Force Guidance Memorandum to Air Force Instruction (AFI) 23-101, Materiel Management Policy

By Order of the Secretary of the Air Force, this Guidance Memorandum immediately implements changes to AFI 23-101, Materiel Management Policy 12 December 2016 Compliance with this memorandum is mandatory. To the extent its directions are inconsistent with other Air Force publications, the information herein prevails per AFI 33-360, Publications and Forms Management.

The attached guidance is to incorporate FIAR compliance procedures for Equipment Custodians; Local Purchase (LP) Waivers or Local Repair (LR) Waivers for AF Equipment Items; update the term MICAPMission Impaired Capability Awaiting Parts; update to Individual Protective Equipment (IPE) protective mask procedures; the change of the Centralized Equipment Office to establishment of Centralized Equipment Management Flight (CEMF); update also includes Base Closure Procedures; removal of Career Broadening Program.

This memorandum becomes void after one-year has elapsed from the date of this memorandum, or upon publication of an Interim Change or rewrite of the affected publication, whichever is earlier.

WARREN D BERRY Lieutenant General, USAF DCS/Logistics, Engineering & Force Protection

(Replace) 1.1.2.2.8. DELETED

(Added) 1.1.3.5. Materiel management supply chain guidance specific to security assistance processes and procedures is not within the scope of this instruction. Refer to AFMAN 16-101, International Affairs and Security Assistance Management.

(Added) 1.2.2.3.4. Budget and fund JSMLT Long Term preventive maintenance checks.

(Replace) 1.2.2.7. Logistics Manager. The Logistics Manager will be responsible for oversight of programs and processes associated with squadron business processes, resource management (facilities, funds management, stock control and infrastructure), squadron analysis, strategic planning, compliance, squadron training, accountability, metrics, and systems management. When the LRS does not have an LGL, the LGR will assume responsibilities. (T-2)

(Replace) 1.2.2.8. Squadron Operations: Aligned under and responsible to the Logistics Manager and is the commander's single point of contact for "health of the squadron" issues. In addition, provides oversight of squadron compliance, annual inspection, self?inspection program, training resources, accountability and analysis.

(Replace) 1.2.2.8.1. Quality Assurance (QA) Section. Performs duties as specified in AFI 20-112, Logistics Readiness Squadron Quality Assurance Program (LRS QA).

(Replace) 1.2.2.8.2. Squadron Training Section. Responsible for overall training management IAW AFI 36-2201, Air Force Training Program. Note: Squadrons, with the exception of the ANG, which do not have a 3S2XX Unit Education and Training Manager assigned are highly encouraged to convert a billet to this Air Force Specialty Code (AFSC). However, duties can be augmented by any LRS career field.

(Replace) 1.2.2.8.3. Resource Management Section. Serves as Unit Resource Advisor complying with AFI 65-601, Volume 2, Budget Management for Operations.

(Replace) 1.2.2.8.4. Functional Systems Management Section. This section is responsible for the centralized management and decentralized execution of core squadron logistics systems. Key materiel management responsibilities are:

(Added) 1.2.2.10.1.15. Attend the Deputy Maintenance Group Commander (MXG/CD) daily production/scheduling meeting per AFI 21-101. (T-1).

(Replace) 1.2.2.16.4. Review and update the repair cycle data semi-annually, using the Q04 Repair Cycle Data listing.

(Replace) 1.2.2.18.2. Responsible for interfacing with Equipment Review Authorization Activities (ERAA) and AFMC organizations in regards to equipment management. Ensure all information involving the movement of equipment is coordinated with ERAA and CEMF, as appropriate, for processing actions.

(Replace) 1.2.2.18.3. Advises approving and/or appointing authorities on equipment guidance and procedures affecting lost, stolen, damaged, or destroyed government property (Class II, VII and IX). Provide Block III, COMSEC, training to custodians.

(Replace) 1.2.2.18.5. Ensure Unique Item Identifier (UII) construct and application for equipment managed in the Materiel Management IT system is IAW MIL-STD-130N, Identification Marking of U.S. Property if APSR is utilizing IUID capability.

(Replace) 1.2.2.18.6. Responsible for updating data for War Reserve Materiel (WRM) equipment records. BEAR and FSE equipment record data updates will be directed or approved by the WRM GMO.

(Replace) 1.2.2.19.5. Conduct quarterly visits to maintenance work centers; providing guidance and training for processing issue requests, cannibalization actions, validating customer backorders and management of DIFM, bench stock, shelf-life, shop and operating stocks, work order residue and Tail Number Bin (TNB); and assisting users in resolving any materiel management related problem. For Geographically Separated Units (GSUs), conduct quarterly telecoms in lieu of physical visits. (T-3). Exception: ANG/AFRC activities will conduct semi-annual visits. (T-3).

(Replace) 1.2.2.20. Decentralized Materiel Support. DMS personnel coordinate maintenance and materiel management actions, manage supply transactions for their assigned maintenance activity, monitor and track assets in the repair cycle, resolve support problems and report aircraft parts status to maintenance supervision. DMS personnel also support maintenance in processing issue requests, researching sources of supply, entering manual requisitions (part number only), updating exception code lists, and resolving other peculiar maintenance supply problems. DMS personnel will:

(Added) 1.2.2.20.1.6.1. The weapon system program office approves the local purchase of all aircraft parts.

(Added) 1.2.2.20.1.8. Conduct a quarterly reconciliation, track and process DIFM assets to include warranty parts. (T-1).

(Added) 1.2.2.20.1.9. Schedule and monitor all repair cycle assets through the repair flights based on priority assigned. (T-2).

(Added) 1.2.2.20.1.10. Move repairable assets from work center to work center in an expedient manner. (T-2).

(Added) 1.2.2.20.1.11. Ensure proper documentation and containers accompany repairable assets to meet required evacuation time frames. (T-1).

(Added) 1.2.2.20.1.12. Parts ordering. To minimize record discrepancies, all parts ordering will be initiated from the LRS/materiel management activity through the appropriate MIS when an interface with ILS-S exists. (T-1). Request supply assistance from LRS/materiel management activity if status is unacceptable. For ordering aircraft parts, DMS or designated personnel will:

(Added) 1.2.2.20.1.12.1. Receive required data from maintenance to facilitate the issue request per AFMAN 23-122, Sec. 5B. (T-2).

(Added) 1.2.2.20.1.12.2. Process the MICAP start through the MIS/ILS-S interface and coordinate with the LRS/materiel management activity to upgrade, downgrade and cancel MICAP requirements.

(Added) 1.2.2.20.1.12.3. Order transient aircraft part per AFMAN 23-122 and TO 00-20-3.

(Added) 1.2.2.20.1.12.4. Ensure proper use of UJC and Force Activity Designators (FAD) codes. (T-1).

(Added) 1.2.2.20.1.12.5. Use the FAD of the supported unit and process the request utilizing procedures for a FAD override when supporting a unit with a higher FAD. (T-1). See AFH 23-123, Vol 2, Pt 1, ILS-S, Materiel Management Operations for further details on UJC, FAD, and FAD override option procedures.

(Added) 1.2.2.20.1.12.6. Requestor will ensure validity and completeness of requisition forms and verify "UJC" and "SRD" codes. (T-1).

(Added) 1.2.2.20.1.12.7. Requisition parts and use supply management products. Initiate follow-up action when necessary. (T-1).

(Added) 1.2.2.20.1.12.8. Develop and maintain a QRL as needed and provide it to technicians. (T-3).

(Added) 1.2.2.20.1.12.9. Manage reusable containers per AFI 24-203, Preparation and Movement of Air Force Cargo and TO 00-20-3. (T-1).

(Added) 1.2.2.20.1.12.10. Control and manage aircraft Tail Number Bins (TNBs) if stored within the Support Section. Note: When facilitate other maintenance assets are collocated with TNB, they must be similarly controlled and managed.

(Added) 1.2.2.20.1.12.11. DMS or designated personnel will not release parts from the TNB without proper documentation. (T-3).

(Added) 1.2.2.20.1.12.12. Items removed from the TNB that are not installed that duty day will be returned to TNB/DMS. (T-2).

(Added) 1.2.2.20.1.12.13. DMS or designated personnel will inform the Pro Super or Flight line Expediter of TNB assets, which may prevent or satisfy a mission-limiting condition. (T-3).

(Added) 1.2.2.20.1.12.14. Coordinate with the Pro Super and Flight line Expediter(s) for "mark for" changes. (T-3).

(Added) 1.2.2.20.1.12.15. Manage the AMU's CANN program supply transactions and the associated documentation. (T-3). (Added) 1.2.2.20.1.12.16. Verify status with the Daily Document Register (D04), Priority Monitor Report (D18) and the Monthly Due-Out Validation Listing (M30) or use printouts of requests made via the supply interface. (T-3).

(Added) 1.2.2.20.1.12.17. Follow-up with LRS/materiel management activity to resolve AWP problems. (T-3).

(Added) 1.2.2.20.1.13. Backorder review and validation. DMS or designated personnel will:

(Added) 1.2.2.20.1.13.1. Notify the Flight line Expediter of all back-ordered parts.

(Added) 1.2.2.20.1.13.2. Verify and monitor backordered requests to prevent unwarranted mission limiting conditions, CANNs, priority abuses and wasted money.

(Added) 1.2.2.20.1.13.3. Complete Aircraft Document Reviews (ADR) as outlined in AFI 21-101. (T-1).

(Added) 1.2.2.20.1.13.4. For units with IMDS, reconcile IMDS and ILS-S records listed in the NFS540 Document Validation Report (DVR) contained in IMDS and explained in AFCSM 21-579, Vol 2, Maintenance-Supply Interface, Software User Manual.

(Added) 1.2.2.20.1.14. Parts processing. DMS or designated personnel will:

(Added) 1.2.2.20.1.14.1. Process metals per the Precious Metals Recovery Program outlined in Chapter 5 of this AFI.

(Added) 1.2.2.20.1.14.2. Turn in excess supply parts and materiel to LRS/materiel management activity per this AFI.

(Added) 1.2.2.20.1.14.3. Process TRN to record usage of an item and ensure demand levels and percent base repair are updated per AFMAN 23-122.

(Added) 1.3.3.1. Manages Cryptographic and Communications-Security (COMSEC) equipment. If the SRD code begins with Uxx, it falls to Cryptologic and Cyber Systems Directorate.

(Replace) (Section 1F) 1.6 ? 1.13 DELETED

(Added) 2.2.2.4. AFMC and AFSPC will:

(Added) 2.2.2.4.1. Account for the indenture level of items being spared and levels of maintenance for the items and their higher assemblies per DoDM 4140.01, Volume 2, DoD Supply Chain Materiel Management Procedures: Demand and Supply Planning.

(Added) 2.2.2.4.2. Establish a secondary item application or configuration file for each of its weapon systems. The file will show the indenture structure and essentiality of all reparable and consumable items that are part of the weapon system.

(Added) 2.2.2.4.3. Every 18 months, validate indenture data to ensure they are current and accurately maintained in an approved system of record.

(Added) 2.2.2.4.4. Link each item to its next higher assembly in the weapon system application by modeling the impact of a lower-level assembly (an item whose next higher assembly is another item or subassembly) on the availability of its next higher level assembly or assemblies.

(Added) 2.2.2.4.5. Use an item indenture structure to tradeoff between items at the first level of indenture (i.e., items whose next higher assembly is the weapon system) and items at lower levels of indenture needed to repair those items. In that way, the impact of each item on each level of indenture, and ultimately on the weapon system itself, is portrayed; and the requirement for the highest level assembly will not be based on assuming 100 percent of its lower level assemblies are available.

(Replace) 2.2.4.2.8.3.1. WRM Contingency Retention Stock is stock held above the approved acquisition objective to support anticipated contingencies or operations. The contingency retention stock will mainly consist of critical and difficult to obtain assets.

(Added) 2.2.4.2.8.3.1.1. Items authorized as WRM CRS are identified against allowance standard 929AAOA.

(Replace) 2.2.4.2.8.3.2. AFMC will work with DLA to ensure DLA-managed items with CRS quantities are reviewed annually.

(Added) 2.2.4.2.8.3.3. MAJCOMs are authorized to maintain quantities of WRM and BEAR CRS. WRM CRS requires approval by preposition war reserve capabilities.

(Added) 2.2.4.2.8.3.3.1. Storing MAJCOMS will request CRS by memorandum to WRM GMO. Approved BEAR, to include FSE, requests will be maintained on the WRM GMO SharePoint.

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