U.S. ARMY QUARTERMASTER CENTER AND SCHOOL …

  • Pdf File 393.67KByte

U.S. ARMY QUARTERMASTER CENTER AND SCHOOL

LOGISTICS TRAINING DEPARTMENT

SUPPLY TRAINING HANDBOOK

1

Table of Contents

I. Introduction and Reference Data

1. Purpose of the Supply Battle Book 2. Logistics Related Web sites 3. Logistics Publications

II. Explanation of Codes

1. MILSTRIP Record Positions 2. Document Identifier Codes (DIC) 3. Routing Identifier Code (RIC) 4. Stock Number (NSN) Composition (NSNs, FPNs, and MCNs) 5. Unit of Issue Code (UI) 6. Department of Defense Activity Code (DODAAC) 7. Demand Code (DC) 8. Unit Identification Code (UIC) 9. Signal Code (SC) 10. Fund Code (FC) 11. End Item Code (EIC) 12. Project Code (PC) 13. Priority Designator Codes and (UMMIPS) 14. Advice Codes (AC) 15. Line Item Number (LIN) 16. Accounting Requirement Code (ARC) 17. Acquisition Advice Code (AAC) 18. Automatic Return Item Code (ARI) 19. Condition Code (CC) 20. Control Inventory Item Code (CIIC)

Page Number

5 6 8

16 16 18 19 20 22 22 22 22 22 23 23 23 23 24 24 24 26 26 28

2

21. Equipment Readiness Code (ERC) 22. Equipment Category Code (ECC) 23. Error Explanation Codes (SARSS1) 23. Essentiality Code (EC) 24. Level of Work Code (LWC) 25. Maintenance Repair Code (MRC) 26. Part Source Code (SRC) 27. Recoverability Codes (RC) 28. Reportable Item Control Code (RICC) 29. SAMS Work Request Status Codes (RSC) 30. Status/Rejection Codes 31. Stockage List Code (SLC) 32. Army Material Category (MATCAT) Structure Code 33. Appropriation and Budget Activity Code (ABA) 34. Federal Supply Groups (FSG) 35. Federal Supply Classifications (FSC) 36. Non-leap year Julian Date Calendar 37. Leap year Julian Date Calendar

III. Important Supply Forms

1. DA Form 444

Inventory Adjustment Report

2. DA Form 581

Request for Issue and Turn-in of Ammunition

3. DA Form 1687

Notice of Delegation of Authority Receipt for Supplies

4. DA Form 2062

Hand/Sub-hand Receipt and shortage Annex

5. DA Form 2064

Document Register for Supply Actions

6. DA Form 2404

Equipment Inspection and Maintenance Worksheet

7. DA Form 2406

Materiel Condition Status Report

8. DA Form 2715

Unit Status Report

30 30 39 30 31 31 32 32 33 34 35 39 39 40 41 43 51 52

3

9. DA Form 2765-1 10. DA Form 3161 11. DA Form 3328 12. DA Form 3645 13. DA Form 3749 14. DA Form 4697 15. DA Form 4949 16. DD Form 250 17. DD Form 362 18. DD Form 1131 19. DD Form 1155 20. DD Form 1348-6 21. SF 364

Request for Issue or Turn-in (can only be viewed if you have FormFlow22) Request for Issue or Turn-In (Also Temporary Hand-receipt/ Change Document) Manual Property Record Page Organizational Clothing and Individual Equipment Record Equipment Receipt (Use for Issuing Weapons and Protective Masks) Report of Survey Administrative Adjustment Document (AAR) Material Inspection and Receiving Report Statement of Charges Cash Collection Voucher Order for Supplies or Services DOD Single Line Item Requisition System Document Report of Discrepancy (ROD)

4

SECTION I. Introduction and Reference Material

The Purpose of this Supply Training Handbook

Introduction: This Supply Training Handbook will introduce and describe the most important codes applicable to Army units and Supply Support Activities. It will also depict some of the most basic forms associated with Army supply. It is meant to assist Army supply personnel, both military and civilians, at the Corps level and below. Questions, comments, or recommendations to improve this Supply Training Handbook should be sent to the Commander, U.S. Army Quartermaster Center and School (LTD), 1831 A Avenue, Fort Lee, VA. 23801-1621.

Coded data and the Military Standard Requisitioning and Issue Procedures (MILSTRIP): A great deal of supply information is described in coded form. Many of these codes were introduced along with MILSTRIP decades ago and were designed to work in conjunction with an 80-column punch card. While punch cards are no longer used, the limit of a total of 80 different record positions (rp's) remains. In other words, supply files transmitted via electronic means can occupy no more than 80 spaces. Each of the 80 record positions can either be filled by a letter, a number, or left blank. This method of coding data is the basis of the Military Standard Requisitioning and Issue Procedures (MILSTRIP) and the Military Standard Transaction Reporting and Accounting Procedures (MILSTRAP). MILSTRIP is the method that Army units and Supply Support Activities use to requisition and receive feedback pertaining to supplies from the supply chain. MILSTRIP is comprised of coded data such as the Document Identifier Code, document number, Unit of Issue, Routing Identifier Code etc. Since many supply related transactions are conducted electronically without any human intervention, users of MILSTRIP must pay close attention to the different meanings of the coded data to ensure that they obtain the supplies or information about the supplies that they seek. In many instances, if one character is incorrect on a supply transaction file, the entire file is rejected by the supply chain's computer software systems.

A description of each of these record positions is shown later in this manual along with an explanation of the various Document Identifier Codes (DIC). The DIC always occupies the first 3 record positions of a MILSTRIP document and influences the type of data that will be contained in many of the other record positions.

Director, Logistics Training Dept.

5

Logistics Websites

(As of 27 Jun 01)

Note: Websites frequently change URL location or are deleted for various reasons.

Acronym Finder PERSCOM Online Defense Link Jane's Information Group National Defense Industrial Assn. Society of Logistics Engineers Army Materiel Command (AMC) AMCOM -Redstone Arsenal Association of the US Army (AUSA) Army Center for Military History Army Training Support Ctr CECOM Defense Technical information Ctr DoD Addresses HQDA WEB Installation & Services Activity TRADOC U.S. Army U.S. Army Links Army Doctrine & Training Digital Library Army Logistician ODCSLOG Army Times Defense News Electronic Publications & Forms GSA Homepage Logistics Support Army Logistics Mgmt College U.S. Army Force Mgmt School (USAFMSA) Army Training Rqmts and Resources System Defense Automated Visual Information System The Army Portal Joint Vision 2020 The Army Vision TRADOC Pamphlets TO&E Index Enlisted Evaluation and Records Center (EREC) Fort Lee Home Page Petroleum & Water Aerial Delivery & Field Services Mortuary Affairs U.S. Army Combined Arms Support Command



6

Quartermaster Museum QM Officer Branch, PERSCOM QM Enlisted Branch, PERSCOM Defense Logistics Agency Defense Logistics Support Command Defense Logistics Information Service Army Knowledge On Line Center for Army Lessons Learned Defense Energy Support Center (DESC) Defense Supply Center, Philadelphia (DSCP) Defense Supply Center, Richmond (DSCR) Defense Supply Center, Columbus (DSCC) Defense Reutilization & Marketing (DRMS) Defense Distribution Center (DDC) Office of the Deputy Chief of Staff for Logistics Logistics Integration Agency (LIA) AAFES Online



Quartermaster-Related Publications (Last updated on 27 Jun 01)

TEXT ADSM-18-L1Y-AJQ-ZZZ-EM ADSM-18-L1Y-AST-ZZZ-EM AISM-25-L3Q-AWC-ZZZ-CG AM-25-ALV-ZZZ-EM AR 10-25 AR 30-1 AR 30-5 AR 30-7 AR 30-18 AR 30-21 AR 30-XX AR 220-1

TITLE Standard Army Retail Supply System (SARSS2) Standard Army Retail Supply System (SARSS1) Commanders Guide (ULLS-G) Standard Property Book System-Redesign (SPBS-R) U.S. Army Logistics Evaluation Agency The Army Food Service Program Food Cost and Feeding Strength Summary Operational Rations (DLAR 4145.36) Army Troop Issue Subsistence Activity Operating Policies The Army Field Feeding System The Army Food Service Program Unit Status Reporting

PUB DATE 1-Apr-96 1-Apr-96 15-Jun-96 1-Jun-95 16-Dec-91 15-Aug-89 21-Jul-89

4-Jan-93 23-Oct-90 1-Sep-98 1-Sep-97

7

AR 310-25 AR 310-49 AR 600-38 AR 600-8-1 AR 638-2 AR 638-30

AR 670-1 AR 700-4 AR 700-8 AR 700-15 AR 700-45

AR 700-68

AR 700-82

AR 700-84 AR 700-93

AR 700-127 AR 700-129

AR 700-132 AR 700-135 AR 700-136

AR 700-137 AR 700-138 AR 700-139

Dictionary of United States Army Acronyms The Army Authorization document System (TAADS) Meal Card Management System Army Casualty Memorial Affairs and LOD Investigations Care and Disposition of Remains Graves Registration Organization and Functions in Support of Major Military Operations Wear and Appearance of Army Uniforms and Insignia Logistics Assistance Logistics Planning Factors and Data Management Packaging of Material Annual Supply and Transportation to Arctic and Adjacent Areas

15-Oct-83

11-Mar-88 20-Oct-94 9-Feb-96

14-Oct-85 1-May-97 30-Jun-95 27-May-00 31-Mar-98

20-Feb-87

Storage and Handling of Compressed Gases and Gas Liquids in cylinders and of Cylinders

"Joint Regulation Governing the Use and Application of Uniform Source, Maintenance and Recoverability Codes" 20-Nov-99

Issue and Sale of Personal Clothing

28-Feb-94

PROCESS and Shipping DOD-Sponsored Retrograde Materiel Destined for the U.S. and its Possessions

15-May-80

Integrated Logistics Support

10-Nov-99

Management and Execution of Integrated Logistics Support for Multi-Service Acquisitions

23-Sep-88

Joint Oil Analysis Program (JOAP)

5-Dec-90

Mobile Field Laundry and Bath Operations

Tactical Land Based Water Resources Management in Contingency Operations

1-Apr-93

Logistics Civil Augmentation program (LOGCAP)

16-Dec-85

Army Logistics Readiness

16-Oct-97

Army Warranty Program Concepts and Policies

10-Mar-86

8

................
................

Online Preview   Download