Word Processing with OpenOffice

Getting Started Guide

4 Chapter

Getting Started with Writer

Word Processing with

Copyright

This document is Copyright ? 2005?2010 by its contributors as listed below. You may distribute it and/or modify it under the terms of either the GNU General Public License (), version 3 or later, or the Creative Commons Attribution License (), version 3.0 or later.

All trademarks within this guide belong to their legitimate owners.

Contributors

Jean Hollis Weber Agnes Belzunce Spencer E. Harpe Peter Kupfer Janet Swisher Rachel Kartch

Michele Zarri Daniel Carrera Peter Hillier-Brook Gary Schnabl Linda Worthington

Feedback

Please direct any comments or suggestions about this document to: authors@documentation.

Publication date and software version

Published 15 November 2010. Based on 3.3.

Note for Mac users

Some keystrokes and menu items are different on a Mac from those used in Windows and Linux. The table below gives some common substitutions for the instructions in this chapter. For a more detailed list, see the application Help.

Windows/Linux Tools > Options menu selection Right-click Ctrl (Control) F5 F11

Mac equivalent > Preferences Control+click z (Command) Shift+z+F5 z+T

Effect Access setup options

Open context menu Used with other keys Open the Navigator Open Styles & Formatting window

You can download an editable version of this document from

Contents

Copyright....................................................................................................................... 2

Note for Mac users........................................................................................................ 2

What is Writer?.............................................................................................................. 5

The Writer interface....................................................................................................... 5 Status bar................................................................................................................... 5

Changing document views............................................................................................. 7

Moving quickly through a document.............................................................................8

Working with documents............................................................................................... 9 Saving as a Microsoft Word file.................................................................................9

Working with text......................................................................................................... 10 Selecting items that are not consecutive.................................................................10 Selecting a vertical block of text.............................................................................. 11 Cutting, copying, and pasting text...........................................................................11 Finding and replacing text and formatting..............................................................12 Inserting special characters.................................................................................... 13 Inserting dashes and non-breaking spaces and hyphens.........................................14 Setting tab stops and indents..................................................................................14 Changing the default tab stop interval....................................................................14 Checking spelling and grammar.............................................................................. 15 Using built-in language tools................................................................................... 16 Using AutoCorrect................................................................................................... 16 Using word completion............................................................................................ 17 Using AutoText......................................................................................................... 17

Formatting text............................................................................................................ 18 Using styles is recommended.................................................................................. 18 Formatting paragraphs............................................................................................ 18 Formatting characters............................................................................................. 18 Autoformatting......................................................................................................... 19 Creating numbered or bulleted lists........................................................................19 Hyphenating words.................................................................................................. 20

Formatting pages......................................................................................................... 22 Which layout method to choose?............................................................................. 22 Creating headers and footers.................................................................................. 23 Numbering pages..................................................................................................... 24 Changing page margins........................................................................................... 25

Adding comments to a document................................................................................. 26

Creating a table of contents......................................................................................... 27

Creating indexes and bibliographies........................................................................... 27

Working with graphics................................................................................................. 28

Printing........................................................................................................................ 28

Getting Started with Writer

3

Using mail merge......................................................................................................... 28 Tracking changes to a document.................................................................................28 Using fields.................................................................................................................. 29 Linking to another part of a document........................................................................29

Using hyperlinks...................................................................................................... 30 Using cross-references............................................................................................ 30 Using bookmarks..................................................................................................... 31 Using master documents............................................................................................. 32 Creating fill-in forms.................................................................................................... 32

4

Getting Started with Writer

What is Writer?

Writer is the word processor component of (OOo). In addition to the usual features of a word processor (spelling check, thesaurus, hyphenation, autocorrect, find and replace, automatic generation of tables of contents and indexes, mail merge and others), Writer provides these important features:

? Templates and styles (see Chapter 3) ? Page layout methods, including frames, columns, and tables ? Embedding or linking of graphics, spreadsheets, and other objects ? Built-in drawing tools ? Master documents--to group a collection of documents into a single document ? Change tracking during revisions ? Database integration, including a bibliography database ? Export to PDF, including bookmarks (see Chapter 10) ? And many more

These features are covered in detail in the Writer Guide.

The Writer interface

The main Writer workspace is shown in Figure 1. The menus and toolbars are described in Chapter 1 (Introducing ).

Some other features of the Writer interface are covered in this chapter.

Figure 1: The main Writer workspace in Print Layout view

Status bar

The Writer status bar provides information about the document and convenient ways to quickly change some document features.

The Writer interface

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