In the Heart of Florida's Future - The City of Quincy

City of Quincy

City Hall 404 West Jefferson Street

Quincy, Florida 32351



Tuesday, June 12, 2018 6:00 PM

City Hall Commission Chambers

City Commission

Mayor Angela Sapp - District Two Mayor Pro-Tem Keith Dowdell - District One Commissioner Ronte Harris - District Three

Commissioner Andy Gay - District Four Commissioner Daniel McMillan - District Five

"In the Heart of Florida's Future"

AGENDA FOR THE REGULAR MEETING OF THE CITY COMMISSION OF QUINCY, FLORIDA Tuesday ~ June 12, 2018 6:00 PM City Hall Commission Chambers AMENDED AGENDA

Call to Order

Invocation Pastor Derrick Sykes (Mt. Zion Primitive Baptist Church)

Pledge of Allegiance

Roll Call

Approval of Agenda

Special Presentations by Mayor or Commission 1. Special Presentation Honoring Mr. Mike Wade

Approval of the Minutes of the Previous Meetings 2. Approval of Minutes of the 05/22/2018 Special Meeting

(Sylvia Hicks, City Clerk)

3. Approval of Minutes of the 05/22/2018 Regular Meeting (Sylvia Hicks, City Clerk)

Proclamations 4. Proclamation for Commissioner Don Chesser

5. Proclamation for Ms. LaTrenda Gainous

6. Proclamation for 5th Anniversary of King of King Ministries

Public Hearings and Ordinances as Scheduled or Agended

Public Opportunity to Speak on Commission Propositions? (Pursuant to Sec. 286.0114, Fla. Stat. and subject to the limitations of Sec. 286.0114(3)(a), Fla. Stat.)

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Resolutions

Reports by Boards and Committees

Reports, Requests and Communications By the City Manager 7. Memorandum of Agreement with Department of Economic Opportunity

(Jack L. McLean Jr., Interim City Manager; Bernard Piawah, Building and Planning Director)

8. Other Post-Employment Benefits (Jack L. McLean Jr., Interim City Manager; Ted Beason, Finance Director; Maria Francis, HR Director)

9. Budget Adjustment for State Roadway Illumination Project (Jack L. McLean Jr., Interim City Manager; Ted Beason, Finance Director)

10. Request for Removal of Oak Tree at R.D. Edwards Building (Jack L. McLean Jr., Interim City Manager; Glenn Sapp, Police Chief)

11. Summer Feeding Program (Jack L. McLean Jr., Interim City Manager; Greg Taylor, Parks and Recreation Director)

Other Items Requested to Be Agendaed by Commission Member(s), the City Manager and Other City Officials

Comments a) City Manager b) City Clerk c) City Attorney d) Commission Members

Comments from the Audience

Adjournment

*Items(s) Not in Agenda Packet If a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, he/she may need a record of the proceedings, and for such purpose, he/she may need to ensure that verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. FS 286.0105. Persons with disabilities who require assistance to participate in City meetings are request ed to notify the City Clerk's Office at (850) 618-0020 in advance.

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PROCLAMATION

In Memoriam Robert "Don" Chesser

WHEREAS, Robert "Don" Chesser was a lifelong resident of Gadsden County and married to JoAnne Suber Chesser; and

WHEREAS, Don was a wonderful father of two sons: Terry Chesser and Joe Chesser; and grandfather of Owen Chesser; and

WHEREAS, Don demonstrated outstanding Coaching Skills with his sons' Murphy Candler Baseball Teams in Atlanta, Georgia for more than ten years; and

WHEREAS, Don was dutifully employed with Atlanta Builders Exchange of Atlanta, Georgia for thirty-five years; and

WHEREAS, Don rendered his faithful, unselfish, dedicated and untiring service as a Member and Deacon of First Baptist Church in Quincy, Florida, where he served as Chairman of the Deacons; and

WHEREAS, Don served on the City of Quincy Commission from 1994-2003 and served as Mayor when Quincy was named "All American City", where he was instrumental in ensuring the City evolved in Technology; and

WHEREAS, it is a privilege of all residents of the City of Quincy to honor and remember Don Chesser.

NOW THEREFORE, I, Angela G. Sapp, Mayor of the City of Quincy, Florida, along with my colleagues: Mayor Pro-Tem Keith Dowdell, Commissioner Ronte Harris, Commissioner Andy Gay, and Commissioner Daniel McMillan., do hereby proclaim June 6, 2018 as

Robert "Don" Chesser Day

and extend to his family our deepest appreciation for his distinguished and dedicated services to our community.

Dated this 6th Day of June, 2018.

____________________________________________ Angela G. Sapp, Mayor and Presiding Officer of the City Commission of Quincy, Florida

ATTEST:

_______________________________________ Sylvia Hicks, Clerk of the City of Quincy Clerk of the City Commission thereof

PROCLAMATION

Ms. LaTrenda Gainous Day

Whereas, the City of Quincy City Commission wishes to recognize Ms. LaTrenda Gainous; the daughter of Owen Gainous and the Late Eva Gunn Gainous Leonard; and

Whereas, Ms. Gainous is a lifelong devoted member of Bear Creek Bethel Missionary Baptist Church in Sawdust; and

Whereas, for many years, Ms. Gainous has chosen to take time out of her demanding life to make a significant positive contribution towards helping the Communities of the City of Quincy and other surrounding areas; and

Whereas, Ms. Gainous has enriched the lives of countless families, friends and communities by sharing her gift of singing at Community Events, Fundraisers, Funerals and Weddings; and

Whereas, Ms. Gainous has been a blessing to many by going above and beyond the "Call of Duty"; and

Whereas, the City Commission thanks and appreciates Ms. Gainous for her good deeds to the Citizens of the City of Quincy and surrounding counties.

Now, Therefore, I, Angela G. Sapp, Mayor of the City of Quincy, Florida, along with my colleagues: Mayor Pro-Tem Keith Dowdell, Commissioner Ronte Harris, Commissioner Gerald A. Gay, and Commissioner Daniel McMillan., do hereby proclaim June 9, 2018 as

"Ms. LaTrenda Gainous Day"

Dated this 9th Day of June, 2018.

_______________________________________ Angela G. Sapp, Mayor and Presiding Officer of the City Commission and City of Quincy, Florida

ATTEST:

_____________________________________ Sylvia Hicks Clerk of the City of Quincy Clerk of the City Commission thereof

CITY COMMISSION CITY HALL QUINCY, FLORIDA

SPECIAL MEETING MAY 22, 2018 5:30 P.M.

The Quincy City Commission met in special session, Tuesday, May 22, 2018, with Mayor Commissioner Angela G. Sapp presiding and the following present:

Commissioner Daniel McMillan Commissioner Ronte R. Harris Commissioner Gerald A. Gay, III Commissioner Keith A. Dowdell

Also Present:

Interim City Manager Jack L. McLean Jr. City Attorney Scott Shirley City Clerk Sylvia Hicks Finance Director Ted Beason Human Resources Director, Maria Francis Director of Building and Planning Bernard Piawah Community Redevelopment Agency Manager Regina Davis Utilities Director Robin Ryals CRA Attorney Hubert Brown Main Street Director Alex Sink

Mayor Sapp called the meeting to order at 5:30 pm and the purpose of the meeting was to discuss the Payout of Mike Wade's sick and vacation leave and the Interim City Manager's Contract.

Interim City Manager Jack McLean reported to the Commission that he had spoken with Mr. Wade regarding the request of his payout. Mr. McLean stated he recommends approval of the request to permit the retiring former City Manager to receive payout of the pre-March 25, 2014 sick and vacation leave at the City Manager's pay rate. He stated the payout equates to $9,000.21. Mr. McLean stated Mr. Wade's salary was not adjusted and remained fixed since 2015 he has served the City well.

Commissioner Gay made a motion to approve the payout of the pre-March 25, 2014 sick and vacation leave at the City Manager's pay rate. Commissioner McMillan seconded the motion.

Commissioner McMillan asked what the urgency of the special meeting was and could this item have been placed on the regular agenda. Interim City Manager McLean stated that he thought it was appropriate to have a special meeting. Commissioner Harris stated that we have a request and a contract to make a decision on and he agrees with the Manager. Commissioner Dowdell asked how many times have we done a contract and went outside of it. He asked if we were setting a precedent, at the end of the ball game we want to go

against the contract and is not in favor of it. Commissioner Dowdell stated we need to go with the contract that we have in place and be done. Commissioner Harris stated that was his question; are we setting precedent and have this ever been done before. He stated he had heard all the good things that Commissioners Gay and McMillan said but he did not have the opportunity to see any of that. Upon roll call by the Clerk the ayes were Commissioners McMillan, Harris, Gay, and Sapp. Nay was Commissioner Dowdell. The motion carried four to one.

Interim City Manager stated that the next item of discussion is the Interim City Manager. He stated he does not have a contract it is done by a Personnel Action Form. Mr. McLean stated that the Mayor called him on May 11th and he accepted the position and he is willing to work with no salary and no benefits from May 11, 2018 through June 8, 2018. He added that he will accept the same salary as the former City Manager as to not affect the budget until September 2018. He proposed to sit down after October to discuss a contract and terms. Mr. McLean stated during the first 30 days you can terminate the Interim City Manager without notice; the next period of June 8th through September a 30 day notice must be given. Mr. McLean stated after October 1st those terms are negotiated.

Commissioner Dowdell made a motion to accept the terms of the Interim City Manager. Commissioner Harris seconded the motion.

Commissioner McMillan expressing his opinion of calling a special meeting at 5:30pm and not allowing public the input. He stated the Commission did not allow the public input at the last meeting and he thinks that was wrong.

Freida Bass-Prieto of 329 East King Street came before the Commission with the following concerns: (1) The protocol for a special meeting the charter calls for the City Manager, Mayor or three Commissioners to call a meeting. She stated in this instance the Attorney was used as a conduit (2) There was no agenda. (3) There was nothing about appointing an Interim City Manager in the notice. (3) Interim City Manager Jack McLean has been working for us with no contract. She asked is he covered with our worker's compensation and liability insurance. (4) Meeting out of the sunshine) (5) Not following the rules of our charter/code of ordinance (5) Mr. McLean has a law suit against the City; how is that not a conflict of interest (6) Two sitting Commissioners have had law suits against the City with Mr. McLean representing them; naming the recall lawsuit (7) She requested a legal opinion as to no agenda and following the charter.

Commissioner Harris asked the attorney if he would explain meeting outside the sunshine. The Attorney stated the charter states to hold a special meeting the City Manager, Mayor, or three Commissioners can call a meeting; it doesn't say how to communicate the process and this is appropriate to converse through the Attorney.

Commissioner Harris stated if he wanted to call a special meeting he would just pick up the phone and call the Commissioners. The Attorney replied no you would have to go through the Clerk, Manager, or the Attorney. The Mayor stated the same goes for email you can't send email to each other.

Mayor Sapp called for a vote. The ayes were Commissioner Harris, Gay, Dowdell and Sapp. Nay was Commissioner McMillan. The motion carried four to one.

Commissioner Dowdell made a motion to adjourn the meeting. Commissioner Gay seconded the motion. There being no further business the meeting was adjourned.

APPROVED:

ATTEST:

__________________________________________ Angela G. Sapp, Mayor and Presiding Officer of the City Commission and City of Quincy, Florida

__________________________________ Sylvia Hicks Clerk of the City of Quincy and Clerk of the City Commission thereof

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