Impact Assessment and Shared Learning (IASL)



Impact Assessment and Shared Learning (IASL)Job Title : Manager - Impact Assessment and Shared Learning Reports to : Programmes and Policy Director Responsible for : M & E Coordinator, MEL Officer, Administrative Secretary Directorate : Programmes and PolicyCritical working relationships: Manager, Community Resilience to Climate change; Manager, People’s Action for Democratic Governance; Manager, Women’s Access to Social Justice; Manager, Women’s Access to Social Justice, Policy Analyst and LRP Cluster Coordinator.Job Role: Provide technical and professional expertise in the development, review, documentation and implementation of systems for monitoring, evaluation and learning of the AAU Programme and projects in line with ALPS, AAI/U M&E framework and other Organisational policies and procedures. Person Specifications Qualifications: A Bachelor’s Degree in Science Degree in Statistics, or Development Studies or any Social Science discipline. A postgraduate Diploma in Project Planning and Management or Monitoring and Evaluation will be an added advantage. Experience: A minimum of six years of similar experience from a reputable Organisation three of these should have been at management level. Two to three years’ experience in creating and leading the implementation of MEL systems for NGODemonstrated experience in using STATA, SPSS, Epi info, MISCompetencies: Monitoring and Evaluation and learning skills Gender and power analysis Data analysis and reporting skills Report writing and presentation skills M&E systems management and utilisation Ability to transfer knowledge to diverse audiences through training, mentoring and other formal methodsGood knowledge of principles and correct approaches to monitoring and evaluation in development Programmes using both quantitative and qualitative methodsExcellent oral and written skillsTransformative feminist leadership skillsProject Planning and Management Coordinating and controlling of ProgrammesAbility to establish critical working relationshipsAbility to promote and safeguard AAU policiesS/N Key Result Areas Duties and Responsibilities 1. LEARNING AND KNOWLEDGE SHARINGDevelop, review and plan for annual learning and knowledge sharing for AAU. in line with open information policy and other Organisational policies and procedures Review and develop strategies for annual national shared-learning event. Plan and coordinate the implementation of an annual national shared learning event to promote visibility, learning and increase space for influencing policies and practices with stakeholders. Work with the Communications and IT units to develop platforms and guidelines for staff to take and use quality photographs and short video clips for shared learning. Coordinate the administrative functions to the Uganda HIVE website in line with the HIVE guidelines and promotes its use among staff to improve effectiveness. Review and ensure that uploaded material on the HIVE meet the required quality and standards. 2. COMPLIANCE ENFORCEMENTMonitor and enforce Action Aid Uganda, staff and partners compliance to ALPS, M&E requirements and AAU policies, procedures and guidelines Develop and review unit ALPS self-assessment tools for shared learning Lead the update and quality assurance of content on the Alps Tracker system Periodically review and advise management on the ALPS tracker requirements. Upload documents for each of the completed Affiliate ALPS process onto the ALPS Tracker. Coordinate half-yearly review and reporting on compliance to Alps core principles, attitude behaviours and practices Ensure that Programmes/projects proposals for implementation have clear performance indicatorsMonitor the compliance of Programmes implementation to Organisation policies, procedures and guidelines3. DOCUMENTATION AND REPORTINGLead and provide technical assistance in documentation and reporting of AAU’s work for profile building and shared learning Review and develop strategies and guidelines for improved documentation of stories of change, case stories for sharing, learning, accountability, reporting and fundraising Assist staff and consultants to understand and use the documentation strategy and guidelines to undertake documentation in line with AAI/U Coordinate major documentation initiatives for learning, accountability, reporting and fundraising of the different teams to best meet the interest of audiences of the Unit, Affiliation and Federation in general Review documentation drafts for quality and editorial advice before their publication4.EMPLOYEE RELATIONS AND STAFF MANAGEMENTSupervise, motivate, coach and build the capacity of in line with the HR policy and other Organisational proceduresSet, agree and document staff performance targets and work plansLead the assessment and consolidation of the staff capacity building needs for planning and collaboration with other unitsPlan, coordinate and hold unit staff meetingsManage and report on staff performance as per set targetsConduct staff planning and inform HR office in timeConduct and provide staff appraisal reports to HR officeMentor, coach and inspire staff in Programme theme and clusterPrepare, communicate and manage unit staff leave schedules and maintain updates on unit staff filesCreate and foster an enabling environment for staff performance, recognition and reward for good performanceFacilitated the induction process for new staff in line with AAU induction procedures and guidelinesMonitor compliance of the unit team to Organisational policies and promptly any breachesEnsure Audit recommendations are promptly followed up and enforcedRespond to keep track of and report on information needs and queries from cluster and LRP staff about Organisational policies and proceduresReview accountabilities from unit staff for completeness and conformity to Organisational policies and accuracy5.MONITORING AND REPORTINGCoordinate the implementation, monitoring of and reporting on the AAU corporate systems and the strategy of knowledge management.Ensure the implementation of maintenance of KM systems in all departments of AAUChampion and track the use of and reporting on corporate knowledge in AAU and amongst its partners and other stakeholdersTrack trends in contemporary KM practices, document and provide advice/ recommendations on key developments to AAU management6.PROGRAMME IMPACT ASSESSMENTOversee Programme monitoring review, documentation, evaluations and sharing of impact from LRPs with internal, national, and external stakeholdersFollow-up and obtain regular updates/ reports on progress of regular income and donor funded projects from cluster staffGuide cluster Coordinators to respond to information needs and request from the national and international teams in line with ALPSReceive, consolidate and share reports on community, district and cluster level PRRPs in line with ALPSReview quality of documented reports by cluster teams and models for sharingMonitor and review the implementation and or compliance with risk management policies in the Programmes and report on any discrepancies Support the generation, documentation and packaging of stories of change from the clusters for dissemination and shared learning ................
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