COMPANY-WIDE GUIDELINES Travel & Entertainment Expenses ...

CONFIDENTIAL & PROPRIETARY

COMPANY-WIDE GUIDELINES

Travel & Entertainment Expenses Guideline

CONFIDENTIAL AND PROPRIETARY INFORMATION OF CBS CORPORATION

CBS Corporation - Company-Wide Guidelines ? Travel & Entertainment Expenses Guideline Table of Contents

CBS CORPORATION

COMPANY-WIDE GUIDELINES

Travel & Entertainment Expenses Guideline

TABLE OF CONTENTS

Section 1.0 Summary of Policy Changes...................................................................... 2 1.1 Corporate Sponsored Credit Card Program ...................................................... 3 1.2 Travel Arrangements ................................................................................... 5 1.3 Lodging ................................................................................................ 7 1.4 Ground Transportation .............................................................................. 8 1.5 Meals ................................................................................................... 10 1.6 Other Travel & Business Expenses ................................................................ 11 1.7 Entertainment ........................................................................................ 12 1.8 Cash Advances ....................................................................................... 12 1.9 Cellular Phone & Hand Held Devices ............................................................ 12

1.10 Gifts .................................................................................................... 13 1.11 Relocation ........................................................................................... 14 1.12 Other Reimbursable Expenses .................................................................... 14 1.13 Non-Employee Travel & Entertainment ......................................................... 14 1.14 Expenses Not to be Processed in a T&E Report (not all inclusive) .......................... 15 1.15 Non-Reimbursable Expenses (not all inclusive) ................................................ 15 1.16 T&E Reports ........................................................................................ 16 1.17 Travel Authorization and Procedures............................................................. 17

CBS Corporation - Company-Wide Guidelines ? Travel & Entertainment Expenses Guideline

1.0 Summary of Policy Changes

General Policy

-Expenses submitted more than 90 days after incurrence will not be reimbursed -No reports will be approved without detailed receipts attached

Receipt Requirements

- Must be submitted in date order, and indicate on actual receipt the purpose of expense, attendees, and total expense submitted for reimbursement

Detail Policy by Expense Type Air Travel

Hotel Entertainment

Meals

Communications

-Non-refundable tickets must be obtained unless employee has justifiable reason to require refundable ticket -Employee must provide said justification with appropriate approval on Travel Authorization form -Hotel stay must be 5 consecutive nights for laundry to be reimbursable -Staff entertainment or team building will be reimbursable only with prior approval by CFO (provide email as proof) -Entertainment expenses require reason and reporting of date, place, location, business purpose, names of attendees and their companies -Itemized receipt must be submitted; business meals and staff travel meals require date, place, location, business purpose, names of attendees and their companies [summary credit card receipt is unacceptable] -Snacks, coffee and bottled water are not reimbursable, regardless of location, i.e. airport, hotel, etc. -The cost of personal cell phone equipment or personal cell phone monthly calling plans cannot be reimbursed, other than business-related charges that are previously approved by the division controller or CFO -Company-provided plans will be either paid directly or reimbursed up to a maximum of $70 per month, with exceptions for business-related int'l travel -The employee is required to submit the original telephone bill -Under special circumstances, certain employees may be allowed to regularly expense cell phone charges above $70/month -New phones will only be approved at a minimum of every two years. The maximum allowed cost will be $199 with additional cost being paid out of pocket by user, unless preapproved by CFO -If phone is damaged, contact Finance to determine whether repair will be reimbursable

CBS Corporation - Company-Wide Guidelines ? Travel & Entertainment Expenses Guideline

Travel & Entertainment Expenses Guideline

CBS division policies should not be more liberal than this travel & entertainment policy; the division or department can be more restrictive. Any exceptions to this policy must be approved and evidenced in writing by CBS Corporation's Executive Vice President and Chief Financial Officer or Senior Vice President, Controller and Chief Accounting Officer, unless separately noted in this policy.

1.1 Corporate Sponsored Credit Card Program

Employees who travel or entertain regularly must use a corporate sponsored credit card and are expected to utilize this card for all business expenses, whenever the card is accepted.

Corporate Sponsored Credit Card Program Enrollment

Employees can apply for the corporate sponsored credit card by completing the CBS credit card application and reading the terms and conditions, which can be found via this link, American Express T&E Card Program and also located on the CBS Strategic Sourcing website at . Once the application is completed and approved internally, it will be forwarded to the credit card company for review and processing. The company reserves the right to cancel the credit card without prior notification to the employee.

a. Employee's Responsibility

The individual sponsored credit card is issued in the employee's name and social security number, and as such, the employee is "personally liable" for payment of the card on a monthly basis. CBS will reimburse the employee for approved, legitimate business expenses only.

The use of the corporate card for personal air/rail travel is prohibited, and is strongly discouraged for all other personal charges.

Payment is due upon receipt of the statement. While approved expenses will be paid directly to the credit card company by CBS upon submission of a timely expense report, in the event that an expense report cannot be filed in a timely manner, the employee is responsible for payment to the credit card company. After the expense report is completed and approved, the employee will be reimbursed directly in situations where the employee has paid the credit card company.

Employees are fully responsible for all charges appearing on their statement, as well as any delinquency fees and/or finance charges for late payment. Delinquency fees and finance charges due to lack of timely employee submission will not be reimbursed. If an employee is repeatedly delinquent on their card account, card privileges may be revoked.

Issue date: May 4, 2017

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CONFIDENTIAL AND PROPRIETARY INFORMATION OF CBS CORPORATION

CBS Corporation - Company-Wide Guidelines ? Travel & Entertainment Expenses Guideline

All disputed charges should be reported directly to the credit card company.

The individual corporate card cannot be used for group travel. For business meetings that require meeting room rentals, food & beverage charges, audio visual equipment rentals, etc., please contact the corporate card administrator to discuss obtaining a "Corporate Meeting Card" for such charges. Employees should continue to charge their airfare and hotel room expenses via their individual corporate credit cards.

Employees are permitted to enroll in the company credit card reward program at their own expense. While the employee may use reward points associated with normal T&E charges for personal benefit, the annual enrollment fee is not reimbursable.

b. Manager's Responsibility

It is the responsibility of the Managers and Department Heads to communicate all terminations and resignations to the local card administrator in a timely manner in order to ensure immediate deactivation of the employee's corporate card.

Upon employee separation, it is the responsibility of the employee, with the assistance of the Manager and Department Head, to resolve any outstanding balances on the employee's corporate sponsored credit card.

c. Check Cashing Privileges

When emergency cash is needed, the credit card guarantees an employee's personal check up to $250 at many participating hotels in the US, provided the employee is a registered guest. Employees can obtain emergency cash up to $50; worldwide, at most participating domestic airline counters by presenting their card and personal check, along with a valid airline ticket within 48 hours of flight time. The employee will only be reimbursed for cash and applicable fees used for business purposes (with proper documentation).

d. Renewal Cards

New corporate sponsored credit cards will be automatically forwarded by the credit card company at card expiration.

e. Lost or Stolen Cards

Lost or stolen cards should be immediately reported to the credit card company by calling their toll free number or by contacting the credit card local office.

f. Insurance Benefits & Baggage Insurance

CBS and the CBS corporate credit card provider provide travel and baggage insurance for all employees. Therefore, flight and other travel insurance costs are not to be reimbursed.

Issue date: May 4, 2017

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CONFIDENTIAL AND PROPRIETARY INFORMATION OF CBS CORPORATION

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