School Report Card – Quality Assurance Worksheet

School Report Card ? Quality Assurance Worksheet, 6/26/2023

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School Report Card ? Quality Assurance Worksheet

Schools and districts must review and approve data through the School Report Card secure site. This document can be used to help with review of data, it is separated by domain and contains descriptions and reports that can help with the validation of data. Once data is validated, schools should approve the domain.

Domains requiring data review and approval at the school and district level:

1. School Overview 2. Academic Performance 3. Education Opportunity 4. Transition Readiness 5. School Safety

Other data that will require review prior to public release but does not require approval:

Other Education Data Landing Page Data

School Report Card ? Quality Assurance Worksheet, 6/26/2023

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DOMAIN 1: OVERVIEW

Data Label

Overview/ Students/ Enrollment

Student Membership

Overview/ Students/ Enrollment

Total Student Count

Overview/ Students/ Enrollment

Secondary Enrollments

Overview/ Students/ Attendance

Attendance Rate

Description

End-of-year count of students (kindergarten through 12th grade) as reported by the local superintendent in the Superintendent's Annual Attendance Report (SAAR). Preschool counts have been incorporated for consistency in reporting. The total number of students (unduplicated) that enrolled/attended school throughout the year, including students that exit before the end of the year. The total number of students identified as secondary (unduplicated) that enrolled/attended a B2 or C2 school, including students that exited before the end of the year. The attendance rate reflects the proportion of students in attendance during the school year. The percentage is calculated by the sum of present days for all students divided by total present plus absent student days (i.e., Present/(Present + Absent)). Attendance Rate is reported by the local superintendent in the Superintendent's Annual Attendance Report (SAAR)

"Quality Assurance Tools/Reports Available (QRC hyperlink)"

QA Demographics (SAAR not used for 2020-2021 reporting) QA Preschool

QA Student Counts

QA Student Counts

Validate against data reported through SAAR and available on website via SAAR State Summary Attendance Report

KDE Point of Contact OFO - Jessi Carlton OSEEL (preschool) ? Andrea Bartholomew

OFO - Jessi Carlton

OFO - Jessi Carlton

OFO - Jessi Carlton

Relevant Organization Levels for Review

District ES MS HS

District ES MS HS

District MS HS

District ES MS HS

School Report Card ? Quality Assurance Worksheet, 6/26/2023

Data Label

Description

Overview/ Students/ Attendance

Overview/ Students/ Attendance

Overview/ Students/ Attendance Overview/ Students/

Adjusted Average Daily Attendance (AADA)

Chronic Absenteeism

Economically Disadvantaged (FreeReduced Priced Meal eligibility) English learners (EL) Student Group

Adjusted Average Daily Attendance (AADA) is the days attended by pupils in kindergarten through grade 12, adjusted for weather-related low attendance days, if applicable, and divided by the actual number of days the school is in session, after the five days with the lowest attendance are deducted. Kindergarten student attendance is included at one-half. AADA is reported by the local superintendent in the Superintendent's Annual Attendance Report (SAAR) A student is defined as being chronically absent if he or she is present 90% or less of full-time equivalency (FTE). Chronic absenteeism is calculated by dividing a student's FTE present minutes by FTE instructional minutes and rounding to the nearest whole percent. A student must be enrolled for 10 or more days before being included in the calculation. Students identified as economically disadvantaged based upon being program or income eligibility for free and reduced-priced meals. Students identified as English Learners (ELs) enrolled at the end of the year.

"Quality Assurance Tools/Reports Available (QRC hyperlink)"

Validate against data reported through SAAR and available on website via SAAR State Summary Attendance Report

QA Chronic Absenteeism

QA_ Free Reduced Lunch QA English Learners Aggregate Report ? Student Groups and Primary Home Language section

KDE Point of Contact

OFO - Jessi Carlton

OFO - Jessi Carlton

OFO ? Josh Whitlow OCIS - Windy Spalding

Page 3 Relevant Organization Levels for Review

District ES MS HS

District ES MS HS

District ES MS HS District ES

School Report Card ? Quality Assurance Worksheet, 6/26/2023

Data Label

Description

Student Groups

Overview/ Students/ Student Groups

Overview/ Students/ Student Groups Overview/ Students/ Student Groups Overview/ Students/ Dropout and Retention

Students with Disabilities (IEP)

Homeless

Migrant

Student Retention Grades 4-12

Overview/ Students/ Dropout and Retention

Dropout Rate

Overview/ Faculty, Staff and Community/ Faculty Counts

Teachers - full-time equivalent

Students with disabilities who have an Individualized Education Program in place at the end of the year. Reported by grade and by category for students with disabilities.

Students identified as homeless within the academic year.

Students identified and served as migrant during the academic year.

Students indicated as repeating a grade from one school year to the next.

The dropout rate is the percentage of students that dropout of school in grades 7 through 12. Dropout data is lagged one year in reporting. For example, 2022-2023 reporting contains the dropout percentages from 2021-2022. Number of teachers on a full-time equivalent (FTE) basis, not including administrators, guidance counselors, media specialists or resource teachers. Only reported at district and state levels.

"Quality Assurance Tools/Reports Available (QRC hyperlink)"

QA SPED

QA Homeless Aggregate Report Type

QA Migrant Aggregate Report Type Infinite Campus Retention Report Path: KY State Reporting | Retention Report

No QA tool available

MUNIS - PSD Report data available via School District Personnel Information

KDE Point of Contact

OSEEL- Amy Patterson

OCIS ? Windy Spalding

OCIS ? Windy Spalding

OCIS - Windy Spalding

OAA - KDE Assessment

OFO - Jessi Carlton

Page 4 Relevant Organization Levels for Review MS HS

District ES MS HS

District ES MS HS District ES MS HS District ES MS HS

District HS

District

School Report Card ? Quality Assurance Worksheet, 6/26/2023

Data Label

Description

Overview/ Faculty, Staff and Community/ Faculty Counts

Teachers - by gender

Overview/ Faculty, Staff and Community/ Faculty Counts

Teachers - by race/ethnicity

Overview/ Faculty, Staff and Community/ Faculty Counts Overview/ Faculty, Staff and Community/ Faculty Profile

Overview/ Faculty, Staff and Community/ Faculty Profile

Overview/ Faculty, Staff and Community/ Faculty Profile

Student to Teacher Ratio

Educator Qualifications

Average Years School Experience

Inexperienced Teachers

Head count by gender for individual category of staff in the school.

Head count of the number of teachers categorized by white (not Hispanic); African American; Hispanic; Asian; American Indian or Alaska Native; Native Hawaiian or other Pacific Islander; or two or more races. This data is as of September for the given school year.

The total student membership counts (end-of-year) divided by the number of full-time equivalent teachers.

Teacher's educator credentials as reported by the Education Professional Standards Board data system.

Average years of teaching experience at a school as reported from the Education Professional Standards Board data system.

Updated 8/31: Teachers with 0-3 years of teaching experience.

"Quality Assurance Tools/Reports Available (QRC hyperlink)" MUNIS - PSD Report data available via School District Personnel Information

MUNIS - PSD Report data available via School District Personnel Information

Calculation

No QA tool available, reported from educator licensure system.

No QA tool available, reported from educator licensure system.

No QA tool available, reported from educator licensure system.

KDE Point of Contact

OFO - Jessi Carlton

Page 5 Relevant Organization Levels for Review

District ES MS HS

OFO - Jessi Carlton

District ES MS HS

OFO - Jessi Carlton

District ES MS HS

OELE ? Melinda Penny

District ES MS HS

OELE- Tessa Harris

District ES MS HS

OELE ? Sharon Salsman

District ES MS HS

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