LCISD Dr. Mary Jane Garza, Superintendent



Decatur independent school district

The Decatur Independent School District is accepting proposals for the purchase of:

Vehicles – Large SUV

Proposals addressed to Decatur ISD, Attn: Cindy Tatum, 307 South Cates, Decatur, TX 76234 will be received at the above address until 10:00 a.m., Tuesday August 28, 2018. Proposal forms and specifications may be obtained by writing to the above address or calling (940) 393-7100. The Decatur ISD Board of Trustees reserves the right to accept or reject any and/or all proposals and to waive any formalities in the procurement process.

DECATUR ISD will not be held responsible for improper addresses, improper delivery, lost, or other late correspondence or delivery.

Proposals should be plainly marked on the outside of the delivery envelope or delivery package:

“Vehicle – Large SUV”

DECATUR ISD reserves the right to accept or reject any or all proposals, to make awards as they may appear to be advantageous to the district and to waive all formalities in the proposal process.

Final decision as to the best overall offer, both as to price, suitability and quality, rests solely with the DECATUR ISD.

Apply only those taxes that are applicable to a School District. Tax Exemption will be furnished upon request to the vendor by the District.

Accompanied is a specification sheet the district requests vendors to fill out regarding purchases.

If you have any questions please feel free to call me at (940) 393-7100.

Sincerely,

Cindy Tatum

Cindy Tatum

FAX – (940) 627 3141

See the attachment(s) or other side of this form for the Proposal Specification return form.

Return This Form

Decatur ISD, Decatur, TX – (940) 393-7100 *** Fax (940) 627-3141 ***

PROPOSAL SPECIFICATIONS FOR THE PURCHASE OF:

Large SUV

Proposals are due by 10:00 am Tuesday, August 28, 2018.

Section 1: Proposal Specifications and information

This proposal is for one large SUV and prices shall be firm for 30 days from date of proposal opening or until the vehicle is delivered, whichever is later. In the event the vehicle is selected and the vehicle is not on the lot (unless district agrees to place an order) or reasonably available as determined by the District, the District may purchase the vehicle next in line which provides the best value for the District. Vehicle must be delivered FOB Decatur, TX full of fuel. Only District may waive this condition. THE DISTRICT SHALL BE FREE OF ANY OBLIGATION WITHOUT RECOURSE FOR ANY VEHICLE ORDERED BUT NOT DELIVERED within the proposed delivery time at the Districts sole option. District may give preference to vehicles on the lot or easily available in short time-frame (one to two week's) over those with a long delivery period and the delivery period is a consideration of what vehicle will bring the best value for the District. Decatur ISD reserves the right to accept one, multiple, or all proposals as is deemed to be advantageous to the District and vendor is advised that if multiple vendors are approved by the Board, each purchase will be based on the best price or discount submitted by the vendor(s) and any other relevant factors as listed in the Texas Educational Code. If vendor fails to perform District may cancel bid award with 1-day notice and purchase from the next vendor who submitted a proposal which best meets District needs. Conditions which vary from the above are to be explicitly stated below or attached - vendors should state any terms to which they may not agree as part of their proposal. The Decatur ISD is a member of various purchasing coops, which may have, in the past, or could, in the future, bid or propose out a like or similar vehicle. The vehicle ideally should include: 2018 or newer large SUV, 7-8 passenger, gasoline engine, reasonably equivalent, keyless remote, power locks and windows, front and rear AC, automatic transmission, radio/stereo CD package, speed control, tilt steering, full-size spare tire, carpet, color of vehicle is preferred to be white.

Any known defects should be stated in the proposal. Proposal should include any manufacturer’s warranty and any extended warranty as stated. This is a purchase, not a lease-purchase or rental and proposers should propose only those vehicle(s) which are for sale. Proposers should use this form and include any material information on the back of this form. Use additional copies of this form for each vehicle proposed. Proposals may be withdrawn until the time of proposal opening and shall remain in force as stated above. The successful negotiated proposal will be taken to the Board at the first regular meeting after the opening of proposals, that time to be confirmed at opening. The Decatur ISD Board of Trustees must approve any purchase and reserves the right to accept or reject any and all proposals, to waive any formalities in the proposal process, and to accept that proposal(s) which is most advantageous to the District. Purchase shall be a cash (check) purchase. No part of this purchase shall be financed. The Superintendent or Deputy Superintendent, in writing may only waive any condition. Your proposal (this form) and any additional terms required by District counsel if necessary, and acceptance by the Board is the contract. Any additional forms must be accepted and approved by the District in writing. If vehicle become unavailable, district may cancel award and move to the next vehicle which best meets the District's needs. Other Information: Proposal evaluation includes an analysis based on a price structure (60%), vendor/product/services reputation and quality of goods/services (10%), the extent to which proposal meets Districts needs, vendors/goods/services past relationship with District (10%), if the vendor is a historically underutilized business (2%), total long term cost to district (8%) and all other factors listed in the request for proposal or required (10%).

Section 2: Vendor Information

Vendor Business Name ____________________ Salesperson Typed/Printed Name__________________

Vendor Address: __________________________________________________________________

Vendor Phone ___________________ Vendor Fax ____________________

Vendor email:__________________________________ Is vendor HUB: _____Yes _____No

Section 3: Vendor Proposal - Include detailed specifications as an attachment.

Vehicle Make ______________ Vehicle Model __________ Vehicle Year __________ Color _______

Mileage _____________ VIN ________________________________________________

The Vehicle is available now in Decatur, TX for delivery if approved by the Board: __________ Yes _________No (If no, complete next line)

The vehicle is not available now in Decatur, TX but is estimated to be delivered by _______________ but for sure by ________________.

What is the standard warranty?

________________________ Years ______________________ miles and (describe)

Vehicle Options: Attach

Additional vendor conditions not mentioned above: (Attach additional sheet if necessary- if blank, none assumed)

_____________________________________________________________________________________

Section 4: Signature - This proposal and vendor response shall constitute the contract.

"The undersigned affirms that they are duly authorized to execute this agreement, that this company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other proposer, and that the contents of this proposal as to prices, terms or conditions of said proposal have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this proposal."

Signature _______________________________ Title _______________________________________

-----------------------

Request for Proposal

District Contact:

Cindy Tatum

Deputy Superintendent

(940) 393-7100

Total Turn-Key Price $___________________

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