Microsoft Education Licensing Guide

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´╗┐Microsoft Education Licensing Guide

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Microsoft creates software that empowers educators and students to do what they do best: interact, collaborate and learn. With attractive discounts available to educational institutions, faculty, staff and students, you get the best software at great prices.

Guide

Designed to reduce the costs associated with acquiring, upgrading, maintaining and managing software, Microsoft Academic Volume Licensing programs provide simple and flexible, volume-based pricing for education customers. If your institution purchases software in quantity and manages software across multiple computers, volume licensing provides an effective way of reducing your total cost of software ownership.

4 Academic Licensing Options

Subscription and Transaction Licensing provide different models to suit your business needs.

5 Comparison Table

See at a glance which solution is right for your institution.

7 Which Licensing Option?

Follow our decision tree to help select the most appropriate licensing option for your business needs.

8 Software Assurance

An outline of the features and benefits of Software Assurance options.

10 Microsoft Developer Network

Details of our annual membership program for technical departments and high schools.

12 Eligibility

An easy way to check if you or your institution qualify for Microsoft Academic Volume Licensing.

14 Frequently Asked Questions

Technicalities, rights, types of licensing all explained.

Academic Licensing Options

Subscription licensing programs

Subscription licensing (one- or three-year contract) gives you the right to run a selection of products, and any upgrades, for a year-long term. Even if the number of computers or users increases during the annual agreement period, you remain fully licensed throughout the subscription term. If you choose the three-year agreement option, annual pricing is fixed for the three-year term. Microsoft? has two subscription licensing programs for our academic customers:

? Microsoft School Agreement Subscription makes it easy for primary and secondary schools to license all their computers by counting them just once per year.

? Microsoft Campus Agreement Subscription offers higher education institutions the simplicity of counting people instead of computers.

(One- or Three-Year Agreement)

License a single school, multiple schools or the entire school system. Under this agreement you count computers once per year, so you don't have to track every single computer purchase or lease throughout the 12-month term. Key benefits include:

? Counting computers once per year ? One annual payment for all software at academic prices ? Access to the most current version of licensed software ? Ability to downgrade to an earlier version of software ? Broad product selection available in all languages ? Microsoft? Windows? or Apple? Macintosh? platform ? Optional student licensing for use at home ? Automatic media fulfilment

(One- or Three-Year Agreement)

This campus-wide licensing program allows you to install and use a wide range of Microsoft products for a full calendar year without having to track licences during the subscription term. Key benefits include:

? Counting people (full- and part-time equivalent staff) ? One annual payment for all software at academic prices ? Licensing your entire institution ? staff computers and

computer laboratories, administrators and students ? Access to the most current version of licensed software ? Ability to downgrade to an earlier version of software ? Broad product selection available in all languages ? Windows? or Apple? Macintosh platform ? Optional student licensing for use at home ? Automatic media fulfilment

Transactional volume licensing programs

Transactional volume licensing enables you to acquire perpetual software licences (meaning you own the licences) while eliminating the costs and packaging of retail software. Microsoft offers two transactional licensing programs:

? Microsoft Academic Open Licence is a cost-effective way for institutions to license Microsoft software, starting with as few as five licences.

? Microsoft Academic Select Licence provides volume licensing for medium-to-large institutions with the ability to forecast their licensing needs over a three-year period.

(perpetual licence)

An attractive volume licensing option for small- to medium-sized schools, TAFEs, or university departments requiring five (5) or more licences. Microsoft Academic Open Licence provides an easy way to stay compliant when purchasing and administering smaller quantities of licences. Benefits include:

? Savings off retail Microsoft software ? Broad range of products to choose from ? Access to current versions via the Software

Assurance option ? Quick online licence confirmation and purchase

history with eOpen

(perpetual licence)

Flexible, volume-based licensing for academic institutions with extensive and mixed software requirements, who are able to forecast needs over a three-year period. Designed to help reduce total cost of software ownership, Academic Select is a transactional model with regular monthly confirmations of new licences and flexible payment options. Benefits include:

? Simple, convenient licence acquisition ? Additional discounts based on volume ? Extensive range of products to choose from ? Software Assurance option ? Optional Student Select program

4

To find out which licensing options are best for your institution, contact us on 13 20 58 or send an email to contactus@.au You can contact your local Microsoft Large Account Reseller or Microsoft Reseller by visiting australia/licensing/buyit/resellers/default.aspx

Comparison Table

Subscription licensing programs

Microsoft School Agreement Subscription

Microsoft Campus Agreement Subscription

Customer Profile* Minimum Requirements Desktop Products Available

Term Pricing Levels Student Licensing Staying Current on Software How to Purchase Product Fulfilment Initiating Agreement and Licence Confirmation

K-12 schools looking for a simple, flexible subscription licensing agreement

300 units per enrolment, Total units = no. of products x no. of PCs + server units count

? Microsoft School Desktop (consisting of Microsoft Office Professional 2003 edition, Windows Upgrade, and Core CAL)

? Microsoft Office Professional ? Microsoft? Windows Operating System Upgrade ? Microsoft Core Client Access Licenses (CAL) ? Microsoft? FrontPage? ? Microsoft Project Professional ? Microsoft Publisher ? Microsoft? Visual Studio? .NET Professional ? Microsoft? Encarta? Reference Library and/or Encarta

Online Deluxe ? Microsoft Online Deluxe (Encarta Reference

Library Subscription) ? Microsoft? Visio? Professional ? Microsoft Office OneNote? ? Microsoft Live Communications Server CAL ? Microsoft? SQL ServerTM CAL ? Microsoft Windows Terminal Server Client Access License (CAL) ? Microsoft Class Server CAL (Client Access License)

The School Agreement product offerings also include Microsoft Server products. Please visit Education/ProductResources.aspx

Master School Agreement has no expiration date. Once a Master School Agreement is in place, submit a Subscription Order Form for 12 months of licence coverage

Two pricing levels exist for non-perpetual licences. Level A covers less than 2500 PCs per enrolment and Level B covers more than 2500 PCs per enrolment. Contact your Reseller for specific pricing*

Student Option available for licensing a specific number of students to use products on their personal computer (including student laptops). Minimum requirement of 300 units. Student and staff orders cannot be combined to meet the minimum requirement

Users are licensed to run any version of products, including product upgrades released during the designated subscription term

Through any Microsoft Large Account Reseller (LAR). Visit australia/licensing/buyit/resellers/default.aspx

Institutions automatically receive one complimentary Product Welcome Kit containing CDs for all products, and also receive CDs for product upgrades occurring during the subscription term

Sign a Master School Agreement. Then place annual orders for full licence coverage through a LAR

Higher education institutions looking for a simple, flexible subscription licensing agreement

300 units per enrolment, Total units = no. of products x no. of full-time equivalent staff (FTE) + server units count

? Office Professional ? Microsoft? Windows Professional Desktop Operating

System (OS) Upgrades ? Microsoft? FrontPage? ? Microsoft Project Professional ? Microsoft Publisher ? Microsoft? Visual Studio? Professional Academic ? Microsoft SQL ServerTM Client Access Licenses (CAL) ? Microsoft Core CAL

Includes Client Access Licenses for Windows Server, Exchange Server, Systems Management ServerTM, and SharePointTM Portal Server (CAL)

? Microsoft Windows Terminal Server CAL ? Microsoft Class Server CAL (Client Access License) ? Microsoft Encarta? Online Deluxe (Encarta Reference

Library Subscription) ? Microsoft Visio? Professional Edition ? Microsoft Office OneNote? ? Microsoft Live Communications Server CAL

The Campus Agreement product offerings also include Microsoft Server products. Please visit Education/ProductsResources.aspx

Master Campus Agreement has 12 or 36 months of licensing coverage. Once a Master Campus Agreement is in place, submit a Subscription Order Form for 12 or 36 months of licensing coverage

Two pricing levels for non-perpetual licences covering all your institutions' computers, based on the number of faculty/full- and part-time staff. Level A covers less than 3000 PCs per enrolment and Level B covers more than 3000 PCs per enrolment. Contact your Reseller for specific pricing*

Student Option licences all of your students to use products on their personally owned computers. Minimum requirement of 300 units. Student and faculty/staff orders cannot be combined to meet the minimum requirement

Users are licensed to run any version of products, including product upgrades released during the designated subscription term

Through any Microsoft Large Account Reseller (LAR). Visit australia/licensing/buyit/resellers/default.aspx

Institutions automatically receive one complimentary Product Welcome Kit containing CDs for all products, and receive CDs for product upgrades occurring during the subscription term

Sign a one-off Master Campus Agreement. Then place annual orders for licence coverage through a LAR

Access to Software

Yes

Assurance benefits

Work at Home Rights

Yes

Additional Requirements

Organisation-wide coverage is required. All of the eligible PCs in the participating school(s) must be included. Where multiple schools are covered, a list of participating schools is required

*Applicable for certain products. Contact your Reseller for more information.

Yes

Yes

Organisation-wide or department-wide coverage is required. You must include all full-time equivalent staff (FTE) in your organisation or department

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