Microsoft Education Licensing Guide

[Pages:18]Microsoft Education Licensing Guide

MicrosoftEducation Licensing G

Microsoft creates software that empowers educators and students to do what they do best: interact, collaborate and learn. With attractive discounts available to educational institutions, faculty, staff and students, you get the best software at great prices.

Guide

Designed to reduce the costs associated with acquiring, upgrading, maintaining and managing software, Microsoft Academic Volume Licensing programs provide simple and flexible, volume-based pricing for education customers. If your institution purchases software in quantity and manages software across multiple computers, volume licensing provides an effective way of reducing your total cost of software ownership.

4 Academic Licensing Options

Subscription and Transaction Licensing provide different models to suit your business needs.

5 Comparison Table

See at a glance which solution is right for your institution.

7 Which Licensing Option?

Follow our decision tree to help select the most appropriate licensing option for your business needs.

8 Software Assurance

An outline of the features and benefits of Software Assurance options.

10 Microsoft Developer Network

Details of our annual membership program for technical departments and high schools.

12 Eligibility

An easy way to check if you or your institution qualify for Microsoft Academic Volume Licensing.

14 Frequently Asked Questions

Technicalities, rights, types of licensing all explained.

Academic Licensing Options

Subscription licensing programs

Subscription licensing (one- or three-year contract) gives you the right to run a selection of products, and any upgrades, for a year-long term. Even if the number of computers or users increases during the annual agreement period, you remain fully licensed throughout the subscription term. If you choose the three-year agreement option, annual pricing is fixed for the three-year term. Microsoft? has two subscription licensing programs for our academic customers:

? Microsoft School Agreement Subscription makes it easy for primary and secondary schools to license all their computers by counting them just once per year.

? Microsoft Campus Agreement Subscription offers higher education institutions the simplicity of counting people instead of computers.

(One- or Three-Year Agreement)

License a single school, multiple schools or the entire school system. Under this agreement you count computers once per year, so you don't have to track every single computer purchase or lease throughout the 12-month term. Key benefits include:

? Counting computers once per year ? One annual payment for all software at academic prices ? Access to the most current version of licensed software ? Ability to downgrade to an earlier version of software ? Broad product selection available in all languages ? Microsoft? Windows? or Apple? Macintosh? platform ? Optional student licensing for use at home ? Automatic media fulfilment

(One- or Three-Year Agreement)

This campus-wide licensing program allows you to install and use a wide range of Microsoft products for a full calendar year without having to track licences during the subscription term. Key benefits include:

? Counting people (full- and part-time equivalent staff) ? One annual payment for all software at academic prices ? Licensing your entire institution ? staff computers and

computer laboratories, administrators and students ? Access to the most current version of licensed software ? Ability to downgrade to an earlier version of software ? Broad product selection available in all languages ? Windows? or Apple? Macintosh platform ? Optional student licensing for use at home ? Automatic media fulfilment

Transactional volume licensing programs

Transactional volume licensing enables you to acquire perpetual software licences (meaning you own the licences) while eliminating the costs and packaging of retail software. Microsoft offers two transactional licensing programs:

? Microsoft Academic Open Licence is a cost-effective way for institutions to license Microsoft software, starting with as few as five licences.

? Microsoft Academic Select Licence provides volume licensing for medium-to-large institutions with the ability to forecast their licensing needs over a three-year period.

(perpetual licence)

An attractive volume licensing option for small- to medium-sized schools, TAFEs, or university departments requiring five (5) or more licences. Microsoft Academic Open Licence provides an easy way to stay compliant when purchasing and administering smaller quantities of licences. Benefits include:

? Savings off retail Microsoft software ? Broad range of products to choose from ? Access to current versions via the Software

Assurance option ? Quick online licence confirmation and purchase

history with eOpen

(perpetual licence)

Flexible, volume-based licensing for academic institutions with extensive and mixed software requirements, who are able to forecast needs over a three-year period. Designed to help reduce total cost of software ownership, Academic Select is a transactional model with regular monthly confirmations of new licences and flexible payment options. Benefits include:

? Simple, convenient licence acquisition ? Additional discounts based on volume ? Extensive range of products to choose from ? Software Assurance option ? Optional Student Select program

4

To find out which licensing options are best for your institution, contact us on 13 20 58 or send an email to contactus@.au You can contact your local Microsoft Large Account Reseller or Microsoft Reseller by visiting australia/licensing/buyit/resellers/default.aspx

Comparison Table

Subscription licensing programs

Microsoft School Agreement Subscription

Microsoft Campus Agreement Subscription

Customer Profile* Minimum Requirements Desktop Products Available

Term Pricing Levels Student Licensing Staying Current on Software How to Purchase Product Fulfilment Initiating Agreement and Licence Confirmation

K-12 schools looking for a simple, flexible subscription licensing agreement

300 units per enrolment, Total units = no. of products x no. of PCs + server units count

? Microsoft School Desktop (consisting of Microsoft Office Professional 2003 edition, Windows Upgrade, and Core CAL)

? Microsoft Office Professional ? Microsoft? Windows Operating System Upgrade ? Microsoft Core Client Access Licenses (CAL) ? Microsoft? FrontPage? ? Microsoft Project Professional ? Microsoft Publisher ? Microsoft? Visual Studio? .NET Professional ? Microsoft? Encarta? Reference Library and/or Encarta

Online Deluxe ? Microsoft Online Deluxe (Encarta Reference

Library Subscription) ? Microsoft? Visio? Professional ? Microsoft Office OneNote? ? Microsoft Live Communications Server CAL ? Microsoft? SQL ServerTM CAL ? Microsoft Windows Terminal Server Client Access License (CAL) ? Microsoft Class Server CAL (Client Access License)

The School Agreement product offerings also include Microsoft Server products. Please visit Education/ProductResources.aspx

Master School Agreement has no expiration date. Once a Master School Agreement is in place, submit a Subscription Order Form for 12 months of licence coverage

Two pricing levels exist for non-perpetual licences. Level A covers less than 2500 PCs per enrolment and Level B covers more than 2500 PCs per enrolment. Contact your Reseller for specific pricing*

Student Option available for licensing a specific number of students to use products on their personal computer (including student laptops). Minimum requirement of 300 units. Student and staff orders cannot be combined to meet the minimum requirement

Users are licensed to run any version of products, including product upgrades released during the designated subscription term

Through any Microsoft Large Account Reseller (LAR). Visit australia/licensing/buyit/resellers/default.aspx

Institutions automatically receive one complimentary Product Welcome Kit containing CDs for all products, and also receive CDs for product upgrades occurring during the subscription term

Sign a Master School Agreement. Then place annual orders for full licence coverage through a LAR

Higher education institutions looking for a simple, flexible subscription licensing agreement

300 units per enrolment, Total units = no. of products x no. of full-time equivalent staff (FTE) + server units count

? Office Professional ? Microsoft? Windows Professional Desktop Operating

System (OS) Upgrades ? Microsoft? FrontPage? ? Microsoft Project Professional ? Microsoft Publisher ? Microsoft? Visual Studio? Professional Academic ? Microsoft SQL ServerTM Client Access Licenses (CAL) ? Microsoft Core CAL

Includes Client Access Licenses for Windows Server, Exchange Server, Systems Management ServerTM, and SharePointTM Portal Server (CAL)

? Microsoft Windows Terminal Server CAL ? Microsoft Class Server CAL (Client Access License) ? Microsoft Encarta? Online Deluxe (Encarta Reference

Library Subscription) ? Microsoft Visio? Professional Edition ? Microsoft Office OneNote? ? Microsoft Live Communications Server CAL

The Campus Agreement product offerings also include Microsoft Server products. Please visit Education/ProductsResources.aspx

Master Campus Agreement has 12 or 36 months of licensing coverage. Once a Master Campus Agreement is in place, submit a Subscription Order Form for 12 or 36 months of licensing coverage

Two pricing levels for non-perpetual licences covering all your institutions' computers, based on the number of faculty/full- and part-time staff. Level A covers less than 3000 PCs per enrolment and Level B covers more than 3000 PCs per enrolment. Contact your Reseller for specific pricing*

Student Option licences all of your students to use products on their personally owned computers. Minimum requirement of 300 units. Student and faculty/staff orders cannot be combined to meet the minimum requirement

Users are licensed to run any version of products, including product upgrades released during the designated subscription term

Through any Microsoft Large Account Reseller (LAR). Visit australia/licensing/buyit/resellers/default.aspx

Institutions automatically receive one complimentary Product Welcome Kit containing CDs for all products, and receive CDs for product upgrades occurring during the subscription term

Sign a one-off Master Campus Agreement. Then place annual orders for licence coverage through a LAR

Access to Software

Yes

Assurance benefits

Work at Home Rights

Yes

Additional Requirements

Organisation-wide coverage is required. All of the eligible PCs in the participating school(s) must be included. Where multiple schools are covered, a list of participating schools is required

*Applicable for certain products. Contact your Reseller for more information.

Yes

Yes

Organisation-wide or department-wide coverage is required. You must include all full-time equivalent staff (FTE) in your organisation or department

Transactional volume licensing programs

Microsoft Academic Open Licence

Academic customers of any size desiring easy one-off transactions and the flexibility of acquiring licences in small quantities Five licences in initial order

Extensive software licence product list available for any order. Current product list available at: products/info/default.aspx

Microsoft Academic Select Licence

Medium- to large-sized academic institutions with approximately 250+ PCs and the ability to forecast acquisitions

1,500 points per product over three years. Each Microsoft product is assigned a point value and product pool

All commercially available Microsoft products as listed on the Select product list. Current product list available at: licensing/resources/downloads/default.mspx

Instant discount when purchasing as few as five licences. Continued discount for a full two years with no minimum reorder quantity

Instant discount when purchasing as few as five licences. Continued discount for a full two years with no minimum reorder quantity

Three years with the option to renew for one or three additional years for Software Assurance

One pricing level specifically for academic institutions

No

Stay current by adding the Software Assurance option for licences purchased Contact any reseller

Customers may order media at the time of initial order or acquire media separately through resellers

Please contact any reseller at: australia/licensing/buyit/resellers/default.aspx

Yes

Yes N/A

Student licences for Microsoft Windows Operating System, Microsoft Office Professional Edition 2003, Standard, Macintosh and some Client Access Licenses (CALs) available through a Student Select Enrolment

Stay current by adding the Software Assurance option for licences purchased

Through any Microsoft Large Account Reseller (LAR). Visit australia/licensing/buyit/resellers/default.aspx Each enrolment receives one introductory Product Fulfilment Kit, and a secure Web site in addition to mailed status reports and confirmations

Look for the Certificate of Authenticity label on Licence Confirmation. You will receive an original Select Master CD-ROM from Microsoft upon executing the agreement. Customers with later version agreements can view their Licence Confirmation and agreement details online at: licensing/resources Yes

Yes N/A

Which Licensing Option?

Microsoft has a range of flexible licensing options designed to suit the diverse needs of educational institutions ? from a small school to a university with multiple campuses. The decision tree below can assist you when selecting the most appropriate licensing option for your institution. Before deciding which licence to buy, ask yourself: ? Do you have an annual budget for Information Technology which you could spend on licensing, or do

you have sporadic Information Technology funding? ? Do you want to standardise your institution on a single desktop software platform, or do you prefer to

have multiple desktop platforms in the institution? ? Do you wish to have access to all the latest upgrades of your software at a known cost for the length of

the agreement, or would you prefer to buy the latest software as and when you need it? ? Will your staff/students insist that you upgrade to the latest version of the software when it is released? ? Are additional benefits like Work at Home Rights for staff and eLearning materials valuable for

your institution?

Academic Licensing Decision Tree

Are you a School?

Are you a University/TAFE?

Are you a Charitable Organisation/

Public Library?

Do you want to commit your entire school

to a Microsoft product?* NO

YES

Do you want to commit your entire institution

or department NO to a Microsoft product?*

YES

School Agreement

Are you able to sign up for a Select licensing?**

NO

YES

Campus Agreement

Academic Open

Academic Select

* Optional ? for the duration of one or three years. ** Select Licensing criteria. Are you able to forecast your licence requirements over a three-year period?

If yes, you are suitable to sign up for a Select licensing agreement.

Software Assurance

Software Assurance gives you the right to upgrade licensed software during the agreement term and includes a suite of additional benefits described below, which vary for desktop and server computers (see table.) For further information about any of these features, please visit licensing/programs/sa/offerings_chart.mspx

Software Assurance is optional for Open Licence and Select Licence customers and is included with all Campus and School Agreements. (Important to note: the specific benefits included in Software Assurance vary according to your volume licensing agreement. Not all licence types receive each benefit. Offerings may vary by region.)

Productivity

New Version Rights

With Software Assurance, you receive access to new versions of licensed software released during the term of your agreement to deploy at your own pace. New Version Rights simplifies the procurement process and shortens the business process cycle, allowing you to reduce the costs associated with acquiring new version releases and immediately take advantage of the latest technology.

Spread Payments

Software Assurance offers greater flexibility in managing technology expenditure by allowing you to spread payments annually. This allows you to reduce initial costs and forecast annual software budget requirements up to three years in advance.

Desktop

Features

New Version Rights Spread Payments TechNet Online Concierge Chat WinPE Corporate Error Reporting eLearning

Individual

Academic Open*

?

?

Individual

Academic Select

??

?

Organisation/Department-wide

Campus and School Agreement/Academic Select Software Assurance Member

? ? ? ? ? ?

Server

Features

Individual

Academic Open*

New Version Rights

?

Spread Payments

TechNet Online Concierge Chat

TechNet Plus

Extended Life Cycle Hotfix Support

Cold Backups for Disaster Recovery

?

WinPE

Corporate Error Reporting

eLearning

?*

Individual

Academic Select

??

?

Organisation/Department-wide

Campus and School Agreement/Academic Select Software Assurance Member

? ? ? ? ? ? ? ? ?

* For Academic Open Licence customers, the eLearning benefit includes the ability to install and use eLearning content on licensed computers. The eLearning content media kits (CDs) are not included. You may acquire CDs from your reseller.

Minimum of five servers must be purchased via Campus/School Agreement to qualify.

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