OHIO COUNTY BOARD OF EDUCATION



OHIO COUNTY BOARD OF EDUCATION MINUTES

REGULAR MEETING

May 11, 2017, 6:00 p.m.

I. CALL TO ORDER

The Board of Education of Ohio County met in regular session on Thursday, May 11, 2017, called to order by Mr. Abraham, Board President, at 6:00 p.m., in the Board Room of the Board of Education offices at 2203 National Road, Wheeling, West Virginia, for the purpose of General Business.

BOARD MEMBERS ATTENDING: Mr. Zachary T. Abraham, President, Mr. Timothy B. Birch, Ms. Christine N. Carder, Ms. Sarah C. Koegler, Mr. Shane M. Mallett, and Dr. Kimberly S. Miller, Superintendent.

II. SUPERINTENDENT’S INFORMATION

Dr. Miller provided the following information:

▪ Welcomed and thanked everyone for attending the Board of Education meeting.

▪ Thanked the Junior League of Wheeling for providing all of our teachers with their cookbook for Teacher Appreciation Week.

▪ Wheeling Park High School’s musical Cinderella was amazing, and commended the students for all their talent.

▪ Commended Mr. Rick Jones, Ohio County Schools Assistant Superintendent, for heading the Smoke Detector Project. She stated they tried to get into 50 residents with 150 smoke detectors, and the fire department will follow up with the residents they were unable to get into their homes. The families were most appreciative. She said if they can save one life, then we have done our job.

▪ Had the opportunity to speak at the Lions Club in honor of our school nurses for Nurse Appreciation Month. She said it was wonderful to share information with the people who are a part of the Lion’s Club of Wheeling, and thanked them for recognizing our nurses.

▪ Our students in grades 3, 4, and 5 attended the Young People’s Concert at the Capitol Building.

▪ Stated we held a Strings Concert, a Red and Blue game at Wheeling Park High School for our 8th grade athletes who will be going to Wheeling Park High School, and The Relay for Life Charity Basketball event where our Wheeling Park High School staff played some of the Pittsburgh Steelers which raised a lot of money for a great cause.

▪ Commended Mr. Gabe Wells, Ohio County Schools Communications Coordinator, for highlighting teachers from every school on Facebook and Twitter.

▪ Recognized Ms. Cindy Bane, Ohio County Schools Transportation Department Secretary, for coordinating all the school buses for the end of the year educational trips.

▪ Senior Awards were held at Wheeling Park High School on May 10, 2017. She announced $5,721,000 was given in accepted scholarships, and there was $1,727,000 in non-accepted scholarships because the students chose not to attend that particular school.

▪ Attended the Wheeling Park High School Spring Fest and Car Show, and said that was a wonderful event.

▪ Stated currently we are up to 3,176 followers on our Facebook page, and 1,262 followers on our Twitter account. She said Mr. Wells will provide a Communications Update at our next board meeting.

III. MOMENT FOR MISSION

Ohio County Schools Mission statement: Providing exceptional learning experiences in a safe and healthy environment that prepare every student to achieve success. Mr. Abraham had said the reason for doing Moment For Mission is to share stories relevant to what board members and central office administrators have experienced:

▪ Mr. Abraham and Mr. Birch introduced Mr. Matt Heusel, Wheeling Middle School English/Language Arts Teacher. Mr. Birch stated Mr. Heusel was in contact with West Virginia Public Radio and they played four stories (peer pressure for drugs, WESTEST, Fine Arts, and the first male cheerleader at Wheeling Middle School). Mr. Heusel played two of four recordings created by his 8th grade class that were broadcast on West Virginia Public Radio. He said the students did the research, wrote the stories, edited the stories, and sent them to West Virginia Public Radio. Mr. Heusel stated the students had the opportunity to work with a great journalist and learn about putting together radio. The recordings are on the internet at and Ohio County Schools website.

▪ Ms. Carder commended Ohio County Schools Media Specialists for their annual Digital Media competition where hundreds of children participated. She attended the awards, and said a second grader won the Digital Storybook Award.

▪ Ms. Koegler stated, in relation to Mr. Heusel, that we have adults in our system who are giving kids ways to show what they can do at all these different alternative forms, whether it is digital media, music, design, journalism, robotics, etc., and it reminds her that despite the narrative of what is good teaching and what is good learning, that we are providing authentic organic learning experiences here in Ohio County. She was very grateful to our teachers who are doing that practice.

▪ Mr. Mallett congratulated those who took part in the Relay for Life charity basketball game that was well attended.

▪ Mr. Abraham participated in the Relay for Life charity basketball game and commended Ms. Peggy Dolan and Ms. Fawn Thomas for doing a wonderful job. He stated Cinderella was absolutely phenomenal and he heard the Wheeling Park High School Spring Fest and Car Show was really great. He attended the Senior Awards and noted our students were very blessed to have 5.7 million dollars in scholarship money. He stated that says something to the students, teachers, service personnel, administrators, and the community for their involvement.

IV. DELEGATIONS

There were no delegations in attendance.

V. PARADE OF CHAMPIONS

Wheeling Park High School Career & Technical Student Organizations State Winners: Ms. Stephanie Bugaj, Wheeling Park High School Assistant Principal and Career & Technical Director, shared the great accomplishments of our Career & Technical students in the state competitions this year. She stated there are five student organizations within the department. This spring, 60 students competed in their respective career areas bringing home 45 medals. Ms. Bugaj introduced the gold medalists who will be traveling to competitions all over the country this summer: Future Business Leaders of America – Matt Vargo, Andrew Furbee, and Preston Kulpa; Health Occupations Students of America – Megan Jacobs, McKinley Kimmins, Renee Davis, and Jeff Vaonakis; Educators Rising – Jordan Shanley; SkillsUSA – Vernon Bedillion, Megan Jacobs, Matt Vargo, and Erika Kekahuna; Family, Career & Community Leaders of America – Sydney Myers, Lani Walatka, and Danielle Coleman. Ms. Bugaj also introduced Ms. Lisa Stillion, Health Occupations Teacher, and Ms. Mary Ellen Cook, Family, Career & Community Teacher.

VI. REPORTS/FOLLOW-UP ACTION

Partnership in Education

Bethlehem Elementary School and Wallace Jewelers: Ms. Stacy Greer, Bethlehem Elementary School Principal, introduced Ms. Lynn Wallace from Wallace Jewelers. Ms. Greer stated the Bethlehem Elementary School students will decorate Wallace Jewelers with artwork, and Wallace Jewelers have sponsored their new behavioral program. Ms. Wallace thanked the board and administration for the opportunity to partner with Bethlehem Elementary School. The Partnership in Education agreements were signed and presented to Ms. Greer, Ms. Wallace, and Dr. Miller.

Motion by Ms. Koegler, seconded by Mr. Mallett, to approve the Partnership in Education Agreement between Bethlehem Elementary School and Wallace Jewelers as presented. Ayes 5 Nays 0

Approval of World Language Textbook Adoption: Mr. Walt Saunders, Ohio County Schools Assessment and Federal Programs Director, stated every six years the textbooks rotate and come up for adoption. He provided board members with the recommendations from the World Language Materials Adoption Committee and introduced committee members, Mr. Robbie Demarest, Wheeling Park High School World Language Department Chairperson, Ms. Jill Robbins, Wheeling Park High School Spanish Teacher, and Ms. Peggy Dolan, Wheeling Park High School Spanish/French Teacher. Mr. Saunders stated the state department provided the guidelines for them to follow, and to meet the needs of our students there is no one better to know that than our teachers. These materials were chosen based upon the following standards and guidelines: 1) West Virginia 21st Century Foreign Language Content Standards and Objectives; 2) World-Readiness Standards for Learning Languages from the American Council on the Teaching of Foreign Languages (ACTFL); and 3) Advanced Placement (AP) best practices.

Motion by Ms. Carder, seconded by Ms. Koegler, to approve the World Language Textbook Adoption as presented. Ayes 5 Nays 0

Calendar Revision: Mrs. Susan Nolte, Ohio County Schools Human Resources Director, stated the Legislature changed House Bill 2711 where they removed the language that Faculty Senate dates had to be held once every 45 days, and replaced it with specific months that you must hold Faculty Senate meetings. She said we had to make two date changes to be in compliance: 1) remove March 2 Faculty Senate date and change it to February 16; and 2) remove May 11 Faculty Senate date and change it to April 27.

Motion by Ms. Koegler, seconded by Ms. Carder, to approve the Calendar Revision as presented.

Ayes 5 Nays 0

Community Eligibility Provision (CEP) Program: Ms. Renee Griffin, Ohio County Schools Child Nutrition Director, reviewed the Community Eligibility Provision (CEP) program. She reported last year the board voted as a county to adopt countywide CEP which means countywide free meals for all of our schools. Last year was the first time our county qualified as a whole. She said every April 1 the state sends the new data for the board to make the decision for the next school year. Breakfast Meal Participation has gone up from last year from 57.01% to 64.18%, and Lunch Meal Participation has gone up from 58.20% to 68.01%, thus far likely because everyone is free. Ms. Griffin stated the minimum percent in terms of the federal standards to qualify to be a CEP school on its’ own is 40%. The county data reflects that we do not meet the federal standards for next school year as Ohio County is at 39.61%. She noted the U.S. Department of Agriculture (USDA) does not allow rounding up. She said the county can still choose to participate in CEP, however it will cost the county more money. Ms. Griffin stated the schools that are eligible for CEP on their own are Elm Grove Elementary, Madison Elementary, Ritchie Elementary, Warwood School, and Wheeling Middle School. She said if the county decides to go total CEP again, we would only be eligible to be reimbursed 63.38% at the free rate. Ms. Griffin stated by July 1 the USDA stated that every county must have a clearly defined collection policy in place that determines what the consequences for non-payment are, and you cannot continue year after year to roll debt traditionally the way most counties have done. Dr. Miller has formed a committee that met twice to discuss the pros and cons of CEP, as well as getting started on a collection policy that is a federal mandate. Ms. Griffin stated the committee was recommending to the board to vote to either continue countywide CEP with last year’s numbers; secondly we stop countywide CEP that we are currently doing and go with the seven schools (Elm Grove Elementary, Madison Elementary, Middle Creek Elementary, Ritchie Elementary, Bridge Street Middle School, Warwood School, and Wheeling Middle School) that are currently receiving Title services so it is consistent; or we stop participating all together in CEP. She noted the CEP numbers do affect Title funding rankings. Ms. Griffin stated depending on what the board chooses to do with CEP, they still have to raise adult meal prices, and they have to have a collection policy in place by July 1. She said the recommendation from the committee is to eliminate countywide CEP and go with the seven schools. The cost would be approximately $250,000 carryover debt and additionally $50,000 annually. The county would continue to be reimbursed for meals at individual schools that meet eligibility requirements. Dr. Miller stated if you are a CEP school, then you do not have to fill out the direct certified paperwork which has a direct impact on Mr. Saunders when he is working with staffing for our Title positions. Ms. Koegler asked how much money would the county save if they discontinued CEP and went with the seven schools. Mr. Bieniek, Ohio County Schools Business Manager, stated the difference between FY16 and FY17 was $328,287.14. After discussion, Mr. Abraham reiterated the committee’s recommendation to either eliminate the CEP program all together or keep the CEP program for the seven schools for Title funding, and also approve the meal price increases. Mr. Abraham stated he feels the numbers are not going to do a whole lot. He said this is the first year they did countywide CEP and there really isn’t enough comparison data, so they can always address it again next year, and it is already in our budget. Mr. Abraham stated he is in favor of keeping countywide CEP for another year because it falls in line with our mission and philosophy to take care of kids. Mr. Birch agreed with Mr. Abraham, but stated his only concern was keeping the numbers up for Title I funding. Ms. Koegler stated she thinks the longer they stay countywide CEP, the harder it will be to reverse it. She said kids who need to eat will get fed, and she feels the connection to the Title I status is important. Ms. Griffin noted elementary and middle school students would submit the Free and Reduced Lunch forms, but the older students at Wheeling Park High School would forgo meals because they will not take the form home to parents and are more embarrassed to submit the forms.

Motion by Ms. Carder, seconded by Ms. Koegler, to accept the recommendation of the committee and go with the Title I schools for Community Eligibility Provision (CEP) program, and get the Free and Reduced applications from the other schools as presented. Ayes 2 Nays 3 (Abraham, Birch, Mallett)

Motion by Mr. Mallett, seconded by Mr. Abraham, to keep the Community Eligibility Provision (CEP) program as is and presented. Ayes 4 Nays 1 (Koegler)

Motion by Mr. Mallett, seconded by Ms. Koegler, to approve the increase in the cost of Adult Meals for Breakfast to $4.00 and Lunch to $5.00 (up $1.00 each) as presented. Ayes 5 Nays 0

Executive Session – Property: Mr. Abraham made the recommendation to go into Executive Session per WV Code §6-9A-4 to discuss property.

Motion by Mr. Mallett, seconded by Ms. Koegler, to go into Executive Session in accordance with WV Code §6-9A-4 to discuss property. Time: 7:29 p.m. Ayes 5 Nays 0

Attending the Executive Session were the following: Mr. Abraham, Mr. Birch, Ms. Carder, Ms. Koegler, Mr. Mallett, Dr. Miller, and Mr. Bieniek.

The Board meeting was reconvened by Mr. Abraham, who advised the Board had discussed property with no decisions being made.

Motion by Mr. Mallett, seconded by Ms. Carder, to return from Executive Session per WV Code §6-9A-4 to discuss property with no decisions being made. Time: 7:50 p.m. Ayes 5 Nays 0

Bid – Roof Replacement at Designated Areas: Dr. Miller stated the Bid for the Roof Replacement at Designated Areas was held on April 20, 2017, at 10:00 a.m. Present at the bid opening were Mr. Josh Wack from Kalkreuth Roofing & Sheet Metal, Mr. Ryan Lieb from Mansuetto & Sons, Inc., and Mr. Jones, Mr. Bieniek, and Mr. Brian Harto, Facilities & Maintenance Director, from Ohio County Schools. Funding will be from the General Current Expense Fund. The bids were received and analyzed according to the bid specifications. Dr. Miller’s recommendation is to award the contract to the lowest bidder meeting specifications for the location as shown on the Summary of Bids Received sheet to Kalkreuth Roofing & Sheet Metal for Middle Creek Elementary School in the amount of $162,800.00. Dr. Miller stated this is for Section B. out of the four total sections.

Motion by Mr. Mallett, seconded by Ms. Koegler, to approve the Bid – Roof Replacement at Designated Areas for Middle Creek Elementary School (Section B.) to Kalkreuth Roofing & Sheet Metal for the amount of $162,800.00 as presented. Ayes 5 Nays 0

Wheeling Island Stadium Update: Dr. Miller stated there was a structural issue at Wheeling Island Stadium. One panel was clearly damaged and when they removed that panel, an additional panel dropped. Mr. Eric Matyskiela, M&G Architects and Engineers Structural Engineer, has since analyzed the structure. She said it has been brought to their attention that they will need to repair and put in a support system on the east/west and north/south perimeter of the walls at the stadium. Mr. Harto stated the bid specifications for the repairs to Wheeling Island Stadium will be going out in the next two weeks. He expects a pre-bid meeting with contractors will be held next week and they will have a week to submit bids. Mr. Harto stated bids should be returned back to us by the 1st of June. Dr. Miller stated we are working with our insurance agent BRIM to see if they can help cover costs. She said she will continue to update the board until the stadium is fixed.

VII. CONSENT AGENDA

Mr. Abraham asked board members if there were any items they would like to discuss on the Consent Agenda. There being no further questions, Mr. Abraham called for a motion to approve letters A. through K. (Minutes – April 24, 2017 – Regular Meeting; Paid Bills; Approval of Service Agreement between Ohio County Schools and The Arc of Ohio County, Inc.; Approval of Professional Services Contract between Ohio County Schools and Youth Services Systems (YSS); Approval of Memorandum of Agreement between Ohio County Schools, WVU Cooperative Extension Service, and the Ohio County Extension Service Committee; Approval of School Bus Request for the 2017 Ohio County 4-H Camps on July 9 – 14, 2017, and July 17 – 21, 2017; Approval of School Bus Request for Holy Family Child Care Center for Field Trips on June 28, July 12, July 18, and July 31, 2017; Approval of School Bus Request for Oglebay Institute’s Junior Nature Camp for Two (2) School Buses from Camp Giscowheco in Triadelphia, WV, to Perryopolis, PA, on July 20, 2017; Approval of Request to use Bridge Street Middle School, Breakfast and Lunch Services, Wheeling Park High School Natatorium and Tech Center I, and the use of a School Bus for the Junior Police/Fire Academy held on June 19 – 23, 2017; Release of an Ohio County Student; and School Volunteers/Chaperones) as listed on the Consent Agenda.

Motion by Ms. Carder, seconded by Ms. Koegler, to approve letters A. through K. (Minutes – April 24, 2017 – Regular Meeting; Paid Bills; Approval of Service Agreement between Ohio County Schools and The Arc of Ohio County, Inc.; Approval of Professional Services Contract between Ohio County Schools and Youth Services Systems (YSS); Approval of Memorandum of Agreement between Ohio County Schools, WVU Cooperative Extension Service, and the Ohio County Extension Service Committee; Approval of School Bus Request for the 2017 Ohio County 4-H Camps on July 9 – 14, 2017, and July 17 – 21, 2017; Approval of School Bus Request for Holy Family Child Care Center for Field Trips on June 28, July 12, July 18, and July 31, 2017; Approval of School Bus Request for Oglebay Institute’s Junior Nature Camp for Two (2) School Buses from Camp Giscowheco in Triadelphia, WV, to Perryopolis, PA, on July 20, 2017; Approval of Request to use Bridge Street Middle School, Breakfast and Lunch Services, Wheeling Park High School Natatorium and Tech Center I, and the use of a School Bus for the Junior Police/Fire Academy held on June 19 – 23, 2017; Release of an Ohio County Student; and School Volunteers/Chaperones) as listed on the Consent Agenda. Ayes 5 Nays 0

VIII. PERSONNEL

Dr. Miller announced the Professional Upgrading Degree Status of Mr. Bryan Arbes – AB to AB+15 – Wheeling Park High School.

Dr. Miller stated all other personnel items on the agenda were as presented except for the Approval of the Superintendent’s Recommendation of Discipline of an Employee and requested board approval.

Motion by Mr. Abraham, seconded by Ms. Koegler, to approve the personnel items listed on the agenda except for the Approval of the Superintendent’s Recommendation of Discipline of an Employee as presented.

Professional Resignations for the 2016-2017 School Year

Jennifer Anderson is resigning from a position as a 200 Day Countywide Multi-Categorical Special Education Teacher with Autism assigned to Triadelphia Middle School effective May 4, 2017.

Michele McNickle is resigning from a position as a 200 Day Countywide Spanish Teacher assigned to Steenrod Elementary School effective May 26, 2017.

Professional Upgrading Degree Status for the 2016-2017 School Year

Bryan Arbes – AB to AB+15 – Wheeling Park High School

Extra Curricular Resignations for the 2016-2017 School Year

Bryan Arbes – Assistant Football Coach – Wheeling Middle School

Bryan Arbes – Assistant Wrestling Coach – Wheeling Park High School

Joshua Colvin – Head Football Coach – Bridge Street Middle School

Alex Thomas – Head Cheerleading Coach – Bridge Street Middle School

Terry Payne – Assistant Golf Coach – Wheeling Park High School

Adult Continuing Education Instruction and Apprenticeship Recommendation

The following is being recommended as an Adult Continuing Education Instructor and Apprenticeship Instructor for 2016-2017. The Adult Continuing Education Instructors’ salary, at $25.00 per hour, will be reimbursed through tuition fees and the local unions.

James B. Bosworth III – Plumber/Pipefitter Instructor

Recommendation for Rescission of Service Personnel Retirement for the 2016-2017 School Year

Shelby McAlpine is requesting that the Board rescind the action taken at their regular meeting held on January 9, 2017, accepting her June 30, 2017, retirement, as a 200 Day Cook III/Server assigned to Madison Elementary School.

Service Personnel Resignation for the 2016-2017 School Year

Jeffery Donley is resigning from a position as a 261 Day Custodian III/Handyman, Tuesday through Saturday, 3:00 p.m. to 11:00 p.m., assigned to Wheeling Park High School effective May 5, 2017.

Substitute Service Personnel Recommendation for the 2016-2017 School Year

Natalie Manners – Aide

Substitute Service Personnel Resignation for the 2016-2017 School Year

Sharon Pastoria – Cook

Recommendations for the 2017 Extended School Year Program

The following professionals are being recommended for the 2017 Extended School Year Program Elementary Component, June 21, 2017, through July 14, 2017. Holidays, closed days and calamitous days are without pay.

Administrators – Woodsdale Elementary School

David Crumm

Joseph Kolb

Home School Interventionist/Guidance Counselor – Woodsdale Elementary School

Pamela Thomas- Fazzini

Recommendations for the 2017 Summer Child Nutrition Program

The following are being recommended for the 2017 Summer Child Nutrition Program effective June 1, 2017, through July 21, 2017. Holidays, closed days and calamitous days are without pay.

Catharine Bright – 3.5 Straight Shift Cook/Server – Warwood School

Cheryl Fisher – 3.5 Hour Straight Shift Cook/Server – Warwood School

Jeffrey Helms – 3.5 Hour Child Nutrition Truck Driver – Wheeling Park High School

Robin Murphy – 8 Hour Cook/Server – Wheeling Park High School

Brenda Sine – 8 Hour Cafeteria Manager – Wheeling Park High School

Keith Stoehr – 3.5 Hour Child Nutrition Truck Driver – Wheeling Park High School

The following are being recommended for the 2017 Summer Child Nutrition Program effective June 1, 2017, through June 19, 2017. Holidays, closed days and calamitous days are without pay.

Virginia Davis – 3.5 Hour Straight Shift Cook/Server – Wheeling Park High School

Kimberly Garlinger – 3.5 Hour Split Shift Cook/Server – Wheeling Park High School

Carolyn Schreiner – 3.5 Hour Split Shift Cook/Server – Wheeling Park High School

The following are being recommended for the 2017 Summer Child Nutrition Program effective June 21, 2017, through July 14, 2017. Holidays, closed days and calamitous days are without pay.

Darla Garrett – 8 Hour Cook/Server – Woodsdale Elementary School

Suzanne Hastings – 3.5 Hour Split Shift Cook/Server – Woodsdale Elementary School

Linda Swauger – 3.5 Hour Split Shift Cook/Server – Woodsdale Elementary School

The following are being recommended as substitutes for the 2017 Child Nutrition Program effective June 1, 2017, through July 21, 2017. Holidays, closed days and calamitous days are without pay.

Jill Hutchison – Cook

Ebbie Schuetz – Child Nutrition Truck Driver

Cindy Trayon – Cook

Ann Wilson – Cook Ayes 5 Nays 0

Mr. Abraham called for a motion to go into Executive Session to discuss personnel per WV Code §6-9A-4b-2a

to discuss the discipline of an employee.

Motion by Mr. Mallett, seconded by Ms. Koegler, to go into Executive Session to discuss personnel per WV

Code §6-9A-4b-2a to discuss the discipline of an employee. Time: 7:55 p.m. Ayes 5 Nays 0

Attending the Executive Session were the following: Mr. Abraham, Mr. Birch, Ms. Carder, Ms. Koegler, Mr. Mallett, Dr. Miller, and Mrs. Nolte.

The Board meeting was reconvened by Mr. Abraham, who advised the Board had discussed personnel with no decisions being made.

Motion by Mr. Mallett, seconded by Ms. Koegler, to return from Executive Session to discuss personnel per

WV Code §6-9A-4b-2a to discuss the discipline of an employee. Time: 8:03 p.m. Ayes 5 Nays 0

Dr. Miller recommended the suspension of Michael Vetanze, Custodian III at Elm Grove Elementary School, without pay for three (3) days when students are in school, meaning holidays and inclement weather days are excluded, effective April 20, 21, and 24, 2017.

Mr. Abraham asked if there were any questions. There being no questions, he called for a motion to approve the employee suspension recommended by Dr. Miller.

Motion by Mr. Mallett, seconded by Ms. Carder, to approve the Superintendent’s Recommendation of Discipline of an Employee for the suspension of Michael Vetanze, Custodian III at Elm Grove Elementary School, without pay for three (3) days when students are in school, meaning holidays and inclement weather days are excluded, effective April 20, 21, and 24, 2017. Ayes 5 Nays 0

IX. EXECUTIVE SESSION – PERSONNEL HEARING

Dr. Miller stated due to the request of the employee, the Personnel Hearing will be postponed to our next board meeting on May 23, 2017.

Motion by Mr. Mallett, seconded by Ms. Koegler, to postpone the Personnel Hearing to the next board meeting on May 23, 2017, as presented. Ayes 5 Nays 0

X. DISCUSSION/ACTION

Engagement Committee Report Out:

1. Academic Achievement – Ms. Stephanie Bugaj reported the Academic Achievement focus committee has recently met to continue their discussion of the schools readiness for the General Summative Assessment taking place in our schools. She said the committee agreed that providing the board with a hard copy of the proposed Transition Surveys would be the subject of this report. This proposal stemmed from an idea to send surveys to recent graduates to determine how they are performing in their post-secondary studies. These surveys will tie into the current efforts in special education and career and technical education. The surveys are sent to students in those areas one year after graduation. The Special Education Department completes this annually to determine what type of secondary program they are attending. Ms. Bugaj said there is also a one year follow up exit survey. The response rate is monitored by the West Virginia Department of Education Office of Special Programs. She said the Career & Technical Education has a similar survey which is one of the requirements of the Carl D. Perkins Career & Technical Act of 2006 where the schools track the career and technical students one year after graduation. Ms. Bugaj stated they contact students to find out if they are continuing their education in the field or out of the field that they studied in school, if they are in the military, if they are working in or out of the field of career and technical, or if they are seeking work. Mr. Joe Kolb, Bridge Street Middle School Principal, reported students will be administered surveys who are transitioning between programmatic levels including students moving from elementary school to middle school and from middle school to high school. These surveys will be administered at the end of the first nine weeks at the programmatic levels. The survey questions focus on academics and emotional and social skills. He said the results will be reviewed to determine how they can focus on the weak areas where students do not feel as confident. Teachers will be able to address them in their classrooms to better prepare students in those areas. Mr. Kolb stated this will only assist students in being more successful to provide a seamless transition as they advance through the school system.

2. Technology – Mr. Seth Bell, Ohio County Schools Assistant Technology Coordinator, reported the Technology Committee is working on aligning themselves with the vision and goals, and they have structured some standards for teachers and students to help them get where we need to be. Currently, they are discussing using the list of West Virginia Technology Standards which were recently revised, and hit target areas for teachers and students at four levels (PK-2, 3-5, 6-8, and 9-12). Each level will have benchmarks or standards that they have to meet. He said our goal as a committee is to find ways to help teachers to start implementing the standards. Five out of fifteen standards will be implemented to start this year for each level. Grade level teams will be used to collect resources and ideas to help integrate those and post those on our website. They will also get the information out to the PLCs in every school. Mr. Bell stated there is a plethora of technology out there already for training that we need to use more efficiently. On May 31, 2017, there will be Office 365 integration training at the board office with Mr. Mark Moore for administrators and central office staff. Dr. Patrick Riddle, Ohio County Schools Technology Coordinator, and he are working on a Technology Academy that would meet once a month with teachers and administrators, and also Professional Development opportunities with West Virginia Learns, etc. He said Dr. Riddle stated the committee feels that technology is of vital importance to prepare our students for the job market. Technology skills are needed in today’s world and we must prepare our students. Mr. Bell said Mr. Abraham had stated that to increase the technological skills of our students is a three to five year process. Mr. Bell stated the committee will continue to utilize our Office 365 to communicate and plan, and they are looking to schedule the next Technology Committee meeting in August, 2017.

Approval of the Comprehensive Insurance Bid Committee: Mr. Bieniek stated there are currently five members for the Comprehensive Insurance Bid Committee: Mr. Harto, Mrs. Nolte, Dr. Miller, Mr. Abraham and himself. He said he had reached out to a couple of community members who all have declined. Dr. Miller suggested Mr. Jones to also be on the committee. Mr. Abraham said the committee will have all day meetings scheduled on Monday May 15, 2017. He reviewed the process and said bids were sent out, and due to additional information, they extended the deadline of those bids. The committee will interview prospects with a rubric for scoring as to how they meet the goals and objectives. Mr. Bieniek stated not everybody is going to be able to bid on everything. He said usually how we do our other bids is lowest cost wins, and that may not be the case with this which is part of the reason for the rubric. Mr. Bieniek noted the winner of the bids would have to be approved at the May 23, 2017, board meeting because should we change carriers on any of the insurances, we should give them 30 days’ notice.

Revised Regulation 2000.01: Governance – Board of Education Meetings: Dr. Miller stated all the changes board members requested were made and asked if they had any other additions or deletions. Ms. Koegler referenced letter J. and asked that the approved board meeting minutes be placed on Ohio County School’s website to review. Ms. Jane Davis, Ohio County Schools Superintendent’s Secretary, stated she emails the minutes to Mr. Bell after they are approved and he posts them on our website. Ms. Koegler said she would like that added to the policy. Ms. Carder requested to add to letter F. that notice of meetings will also be posted by “electronic means.” Mr. Mallett inquired about letter P. (Board members may participate electronically in a board meeting or portion of a board meeting for up to two meetings per year.) if that was calendar year or fiscal year. Mr. Abraham said to make it fiscal year (July 1 – June 30). Mrs. Nolte stated she will make all the corrections.

Motion by Mr. Mallett, seconded by Ms. Koegler, to approve Revised Regulation 2000.01: Governance – Board of Education Meetings with corrections as presented. Ayes 5 Nays 0

Revised Regulation 4003.01: Job Sharing: Dr. Miller stated after board members reviewed Job Sharing, she wanted to highlight letter K. (Job Share situations approved before August of 2017 shall remain unchanged until the original full time employee, board approved for the position, desires to terminate the job share arrangement.) She said the people who are already committed to Job Share will remain the same, and as we move forward Job Sharing will be reviewed on an annual basis. Dr. Miller stated the language was also changed in the beginning of the regulation because they do not want people to talk about Job Sharing as a part-time job. We want people to talk about it as a Job Share because they share one position. Mr. Birch said he was concerned because the purpose of Job Share was for employees who had to take care of a family member and not work a half day and play golf the other half day. He asked if there was any kind of scrutiny as for why the employee needs to Job Share. Ms. Koegler said that would be determined by the committee. Ms. Carder stated they also have it in the original regulation that if the administrator thinks that the Job Share would not benefit, then the Job Share would be declined. Mrs. Nolte said she would add that statement back into letter K. that an administrator can also review the Job Share based on operationals. Ms. Koegler asked why we have to say Job Shares are only for one year if the Job Share has to be reviewed and approved by a committee every year. She said it should state that if the committee feels it is still working for the school, and if the employee still has a real need, we will approve it for another year. The regulation should state the Job Share will be reviewed and approved every year versus just one year and you are done. She said there should not be a time limit especially if you have the need. Mr. Abraham stated we also need to make sure the committee member approving the Job Share does not have a conflict of interest with the employee requesting the Job Share as part of the process. Mrs. Nolte stated she will make the following changes to the regulation: 1) omitting the one year term limit and replacing it with an annual review by the committee; 2) add the conflict of interest statement; and 3) add letter L. that reads, “the administrator per operational need can recommend elimination of the Job Share if need be.” Mr. Jerry Ames, Ohio County School Service Personnel Association President, wanted to know if the committee will make the ultimate decision and not the administrator. Mr. Abraham said it is either/or if we have a need or a budget crunch and would have to stop the Job Share. Mr. Birch stated the administrator has the word on any position. Mr. Ames stated he disagreed, and said that is why you have a committee. Ms. Koegler said the committee is in place to approve a new Job Share, and the administrator needs to have the right to say it is not working for his or her school or department anymore. Mr. Abraham stated the administrator and/or the county has the ability to discontinue the Job Share at the end of the fiscal year. After further discussion, Mr. Abraham stated they will approve the regulation with the changes, and they can re-visit the regulation again next year. Mr. Ames wanted to ask another question, and Ms. Carder stated he was out of order. Mr. Abraham stated to Mr. Ames that he can come back at the next meeting as a Delegation to speak on the matter.

Motion by Ms. Koegler, seconded by Ms. Carder, to approve Revised Regulation 4003.01: Job Sharing with corrections as presented. Ayes 5 Nays 0

XI. BOARD MEMBER COMMENTS

Ms. Carder:

▪ Commended Ms. Bugaj for obtaining a large grant at Wheeling Park High School. She said they made the statewide network for vocational education. Ms. Bugaj stated they obtained a $7,500 grant from the Gene Haas Foundation for the machine tooling program for scholarships for students.

Mr. Mallett:

▪ Thanked Mr. Bieniek for all his hard work on advising the board with possible numbers for the projects

Ms. Koegler:

▪ Thanked the committees and Ms. Griffin for all their work

▪ Thanked the board for a good robust discussion on the CEP program

Mr. Abraham:

▪ Echoed all comments

▪ Thanked everyone for a very good meeting, and for their tolerance and respected opinions

XII. FUTURE MEETINGS

A. Tuesday, May 23, 2017 – Regular Meeting – 6:00 p.m. – Board Office

B. Monday, June 5, 2017 – Regular Meeting – 6:00 p.m. – Board Office

C. Monday, June 26, 2017 – Regular Meeting – 6:00 p.m. – Board Office

XIII. ADJOURNMENT

There being no further business before the Board, the meeting was adjourned by Mr. Abraham at 8:41 p.m.

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