FINANCIAL REGULATIONS OF THE GOVERNMENT OF THE …

FINANCIAL REGULATIONS OF THE

GOVERNMENT OF THE DEMOCRATIC SOCIALIST REPUBLIC OF SRI LANKA

1992

Chapter

CONTENTS

Begins with Page Financial Number Regulation

Number

FOREWORD

vii

AUTHORITY

ix

PREAMBLE

xi

I ESTIMATES OF EXPENDITURE AND REVENUESection 1 - The Consolidated Fund and Planning And Programming of Expenditure Section 2 - Form of Presentation of annual Estimates of Expenditure Section 3 - New Proposals Section 4 - Preparation, Submission and Passing of Estimates of Expenditure Section 5 - Variations to Estimates of Expenditure Section 6 - Estimates of Revenue

II AUTHORITIES FOR EXPENDITURE, REFUNDS, WRITE - OFFS, ETC. ?

Section 1 - Warrants and Imprest Authority Section 2 - Authorities for and Control of

Expenditure, Incurring of Commitments(Liabilities), and Power to Engage Casual Employees Section 3 - Losses and Waivers Section 4 - Miscellaneous

III FINANCIAL MANAGEMENT AND ACCOUNTABILITY

IV RECEIPTS ? Section 1 - Receipt of Money( General) Section 2 - Collection Section 3 - Accepting

V PAYMENTS ? Section 1 - Responsibility and Authority Section 2 - Preparation of Vouchers Section 3 - Certification Section 4 - Payment of Vouchers Section 5 - Procedure where the Treasury or A Kachcheri Acts As Office of Payment for Other Departments Section 6 - Unpaid Wages Section 7 - Transfer Payments and Inter Department Transactions

FOREWORD

The Department of Public Finance is pleased to announce the Publication of the revised Financial Regulations 1992, which will replace the volume of Financial Regulations now in circulation issued in 1966. These Regulations have been approved by the hon. Minister of Finance and will come into effect from a date to be gazetted. The Financial Regulations are binding on Ministries, Departments, Statutory Bodies and all State Employees. In the case of Government Corporations too, these Financial Regulations will apply unless they have duly adopted their own comprehensive Financial Rules and Procedures.

In the case of Divisional Secretariats, the Regulations will apply in addition to the Guidelines already issued by the General Treasury. The Financial Regulations will, however, over-ride the Guidelines, if there is any discrepancy.

The Present edition of Financial Regulations 1992 is basically an updating with the inclusion of all the amendments upto 31.12.1991. Subsequent amendments will continue to be in force. A comprehensive Revision will be undertaken by this Department on the basis of suggestions and proposals sent by all concerned. Such suggestions should be sent to the Director General of Public Finance, General Treasury, Old Secretariat, Colombo 1.

Additional copies of the Financial Regulations 1992 may be purchased from the Department of Government Printing.

R.K.H.M. FERNANDO Director General of Public Finance

AUTHORITY

His Excellency the President, acting under the powers vested on him by paragraph (1) (a) of Article 44 of the Constitution of the Democratic Socialist Republic of Sri Lanka, has assigned to the Minister of Finance, the subject of the "Government Financial Regulations, Interpretation, Amendments, etc". It is hereby notified that the Minister of Finance has approved the Government Financial Regulations 1992. These Regulations will come into force with effect from a date which will be prescribed by a Gazette Notification and will supersede the Financial Regulations of 1966 and subsequent amendments thereto.

02. It should be noted that these Regulations have been laid down by the Government for the carrying out of its financial transaction in an orderly manner and are not intended to be an obstruction to the execution of Government Programme of work.

03. The Minister of Finance has ordered that in respect of matters such as the procurement of supplies, tender procedures and the execution of works, referred to in Chapter XIII of these Regulations, a Head of Department may, in appropriate circumstances, deviate from the procedures laid down, if he is satisfied that such deviation is necessary in the public interest. Full reasons for doing so should be recorded and the Head of the Department should justify his action. Each such variation should immediately be reported to the Secretary to the Ministry the Director General Department of Public Finance of the Treasury, and the Auditor General. Where such deviation is necessitated by the neglect, delay or default on the part of any officers, their names should also be reported and appropriate action taken against them.

By Order of the Minister of Finance.

R. PASKARALINGAM, Secretary to the Treasury.

Colombo, 29th Oct., 1993

PREAMBLE

The Financial Regulations of the Government of Sri Lanka ( Ceylon Government Financial Regulations) is a subject that has been assigned to the Minister of Finance by the President exercising the powers vested in him under Article 44(1) a of the Constitution of the Democratic Socialist Republic of Sri Lanka.

02. The Secretary to the Ministry of Finance is the Secretary to the Treasury. The Deputy Secretary to the Treasury is the Head of the Treasury.

03. The Treasury comprised of the following divisions:

(a) National Budget (b) Fiscal Policy (c) Economic Affairs (d) Public Finance (e) Public Enterprises (f) Accounts and Payments and (g) External Resources Each of these Divisions was in charge of a Director.

With effect from 01.01.93, the Treasury has been restructured with the above Divisions being upgraded as Departments, each under a Director-General as follows:

1. Department of National Budget

( Budget Division)

2. Department of Fiscal

( Fiscal Policy Division and

Policy and Economic Affairs

Economic Affairs Division)

3. Department of Public Finance ( Finance Division)

4. Department of Public Enterprises ( Public Enterprises Division)

5. Department of State Accounts ( Accounts and Payments Division)

6. Department of External Resources ( External Resources Division)

04. The Secretaries may correspond with the Secretary to the Ministry of Finance on matters which require the directions of the Minister of Finance. They will correspond with the Secretary to the Treasury and the Deputy Secretary to the Treasury on matters which require the authority or directions of these officers.

05. As a matter of convenience and expedition, Secretaries to the Ministries are requested to address their correspondence to the Director-Generals of the appropriate Departments/ Divisions of the Treasury/ dealing with the subjects

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