Licensing a Private School in the State of Qatar

Licensing a Private School in the State of Qatar

Handbook for Applicants For the Academic Year 2015 - 2016

Contents

1. Introduction 2. The application process 3. General conditions and requirements to be met by applicants 4. Guidance on completing the application form 5. The evaluation of private school effectiveness and legal compliance

Appendices

1. A summary of the stages of the licensing process (process map) 2. The application form (including templates for the Organizational Plan, the

Education Plan, the Business Plan and the Premises Plan). 3. An exemplar of a completed school organization plan and Education plan. 4. The Site Inspection Process. 5. Documents to be acquired and submitted by the applicant once the site

inspection has resulted in the approval of the SEC. 6. Frequently asked questions and answers. 7. Contact information for applicants 8. Links to important SEC policies

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1. Introduction The Supreme Education Council (SEC) is committed to ensuring that the educational needs of all children of school age in the State of Qatar are fully met, either by attending an independent school or a private school.

In both the independent school sector and the private school sector the focus is on the provision of outstanding educational experiences for students of all ages.

The SEC believes that students, parents, the business sector and the local community should have confidence in the quality of education services provided by individual schools. Consequently, all schools are held to account by the SEC through an integrated process of licensing, monitoring and evaluation. All schools are required to publish data about the services they provide, and the SEC publishes data about school effectiveness. Such a process ensures that parents have sufficient information to allow them to make informed choices about the education of their children.

The SEC seeks to respond to the requirements of parents in terms of school location, the curriculum, the language of instruction and graduation certificates. The SEC also seeks to safeguard the interests of parents and students and ensure that all schools comply with agreed policies and practices.

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2. The application process Applications to open a private school can be submitted on two occasions during the year. The "application windows" are for one month from either March 1st or November 1st. Applications received at other times will not be considered.

Each application will be allocated a licensing case manager, who will be responsible for managing a portfolio of applications and ensuring that the review process timetable is adhered to. The licensing case manager will also be there to provide support and advice to applicants, as required.

It is anticipated that the licensing process will take approximately three months once the initial application has been submitted. The SEC will ensure that the process is as speedy as possible but it should be noted that the outcome is also dependent on the actions of other ministries and on those of the applicant.

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Action

Responsible persons / Office

Process Completion period

(working days)

1. Initial applications should be submitted The applicant.

electronically on the standard application form

(see appendix one).

Applications will be logged and the applicant Private School Office

Three days

will receive notification of the name of member

(PSO).

of the Private Schools Office (PSO) who will be

act as licensing case manager (point of contact).

2. Initial screening of the application will take PSO case manager

Three days

place to ensure that all compulsory elements

have been included. Reference will be made to

the Essential Information Checklist, a part of

the application form.

If the application is not complete in any way, it

will be returned to the applicant with an

explanation of the problem. The applicant will

have the opportunity to re-submit within three

days.

If the application meets initial screening

requirements, sections will be sent to relevant

departments for review and the applicant will

be provided with an official letter from the

PSO, allowing them to acquire a letter of

clearance from the Ministry of the Interior.

As soon as the applicant has acquired the letter

of clearance, they should present the original to

the case manager.

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