Microsoft Outlook Syllabus



Course Topics:

I. Introduction to the Innovation Center

II. Help and Support Center in Windows XP

III. Working With Objects (Icons)

IV. What are Windows?

V. Managing Folders and Files within Windows XP (copy, move, rename)

VI. Using Windows Help

VII. Keyboard Shortcuts for Windows

Section 1 – Introduction to the Innovation Center

The mission of Staff Development at El Camino College is to foster a continuous learning environment. The purpose of the Innovation Center is to provide technical assistance to El Camino College district employees.

|The Innovation Center is available for one-on-one as well as small |Location: |West Library Basement |

|group assistance to employees on the use of technology for the | | |

|office and classroom. Call or stop by if you have a question! | | |

| | | |

| |Hours: |Monday – Thursday 8:30 AM - 4:30 PM |

| | |Friday 8:30 AM - 3:30 PM |

| |Phone: |(310) 660 - 6730 |

Drop In Computer Access & Project Support

For those who want to work on individual projects, a student lab technician is available to assist you on a limited basis. Please note: This is not a drop-off service! The technician is here to help you learn to do the project yourself!

Special Technology Assistance

Individuals, Departments, and Divisions that need specific assistance with software and/or hardware should contact:

Ms. LaTonya Motley

Trainer/Instructional Technology Specialist

lmotley@elcamino.edu

(310) 660-6452

Section 2 –Help and Support Center in Windows XP

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Windows XP comes with a robust Help and Support System that can assist you with learning how to use your computer. To access the center:

1. Select the Start button, then click Help and Support Center on the right side of the start menu.

2. Once the Help and Support Center windows open, click on “Windows basic” topic to get useful and step-by-step instructions on how to use your computer.

Section 3 - Working With Objects (Icons)

Desktop

Examine the area known as the Desktop. This is the first area you see after starting your computer; it contains applications, shortcuts to applications, and the Taskbar (usually at the bottom.) Each item on the Desktop is a graphical “icon” that represents a program, folder, or file. These items are also known as “objects.”

Selecting/Deselecting

1. Click with the left mouse button on the object called My Computer.

Selects the object; it grays-out the name is outlined.

2. Click away from My Computer on the blue area of the Desktop.

Deselects My Computer and leaves a box around the words to show that it was the last object selected.

Drag-and-Drop

To Drag–and-Drop an Icon:

1. Click and hold the left mouse button on My Computer

2. Then, drag the object to the right and down slightly

3. Then release the mouse button. This is known as “drag-and-drop.

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Section 4 - What are Windows?

Windows is a computer program that guides the computer’s functions and tells it how to process each task. For this reason, Windows is also referred to as an operating system or a platform. Windows replaces the DOS (Disk Operating System) that used to be required on all IBM-style personal computers. Note: What may confuse new users is that a “window” also refers to any graphical representation of an open application, document, or the content of any computer storage device (a diskette, a C: drive, etc.)

Windows are defined work areas in which information is displayed and which you can interact. They are movable, resizable, and can be hidden or closed. All windows contain the same basic features:

|Control Buttons |[pic] |

|Title Bar | |

|Menu Bar | |

|Tool Bars | |

|Scroll Bars | |

|Status Bar | |

Windows display the contents of files, folders, and programs. Each window has a Title Bar, a Minimize button, a Maximize/Restore Down button, and a Close button.

Open the My Document folder on your desktop. Now click the Minimize button to hide the window and minimize it down into a Taskbar button. Click the Taskbar button to restore the window to view. Click the Restore Down button to restore a maximized window to its previous size. Click the Maximize button to enlarge the window to full-screen view. NOTE: You can also resize a window by dragging the bottom left corner of the window if the window is NOT maximized. Click the Red X Icon to Close the window.

To move a window, click and hold the mouse on the Title Bar and drag the window to the desired location. If the contents of the window don’t fit in the window, use the scroll bars at the bottom and right side of the window to view different sections of the contents.

Let’s work with a typical Window: Internet Explorer

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Double click the Internet Explorer [pic]icon to open the web browser window. Practice moving, minimizing, resizing and closing the window. Explore the various buttons and tool bars, which have been customized for exploring the internet.

Section 5 - Managing Folders and Files within Windows XP

The Windows XP filing system is similar to that of a paper filing system. The “My Computer” hard drive functions as a filing cabinet; the folders and subfolders (also called directories) function as manila folders, and the computer’s files are stored in those folders exactly as they would be if they were on paper.

Windows XP uses a Graphical User Interface, or GUI (pronounced “Gooey”). GUI allows you to control the computer’s tasks by clicking on graphic icons instead of typing a series of keyboard commands (as was required in DOS.)

Windows XP vs. Older Versions

Windows XP has evolved from older versions of Windows (3.0, 3.1, 3.11, 95, 98 Me, NT, 2000). It is much more reliable, it takes advantage of improvements in the CPU, and it supports long file names. It is an excellent choice for most home and office needs.

Windows XP significantly improves the performance and reliability seen with earlier versions of Windows, and it is designed to work with the most powerful hardware and software.

Creating New Folders in Windows XP

1. Open the Training > Computer Basics folder on the desktop. Choose File > New > Folder from the top menu bar.

A generic “New Folder” icon appears on the right side of the screen in the Contents window. The name is already selected, and the cursor is blinking on the right side of the name.

2. Type the new folder name “My Files” and press ENTER.

The computer accepts the new name.

Renaming Folders

1. Click once on the “My Files” folder to select. (The entire name is selected and highlighted blue)

2. Right-click on the folder name then select Rename from the drop-down list.

3. Type “[Your Name]’s Files” and press ENTER.

Renaming Files

1. Click once on the “Picnic_2.doc” in the Computer Basics folder.

The entire name is selected, and the cursor is blinking at the right side.

2. Select “Rename this file” on the left task bar. Type “[Your Name]’s Document” and press ENTER.

The file is renamed.

Moving Files to another Folder within Windows Explorer

1. Open the Training > Computer Basics folder on the desktop.

2. Select the file called “Sari, Look at This First”. (Do not double-click.)

3. Choose Edit > Cut from the top menu bar (or right-click the file and select Cut).

4. Open the “[Your Name]’s Files” folder.

5. Choose Edit > Paste (or right-click within the folder and select Paste).

The file is placed into the new folder.

6. Return to the Computer Basics folder and ensure that the file was permanently removed.

7. Select the file called “Project 1”.

8. Choose Edit > Copy (or right-click the file and select Copy).

9. Open the “[Your Name]’s Files” folder.

10. Choose Edit > Paste (or right-click within the folder and select Paste).

The file is placed into the new folder.

11. Ensure that the file was copied instead of being cut.

Using Drag-and-Drop to Move/Copy Files

To Move by drag-and-drop:

1. Select “[Your Name]’s Document” from the on the Computer Basics folder.

2. Click the mouse once and the name of the document and hold the left mouse button to drag.

3. Drag-and-drop the “[Your Name]’s Document” file in the “[Your Name]’s Files” folder.

The file is moved to the “[Your Name]’s Files” folder, and was permanently removed from the Computer Basics folder.

To Copy by drag-and-drop:

1. Select “[Your Name]’s Document” from the “[Your Name]’s Files” folder.

2. Click once on the file name then hold Ctrl key while you drag-and-drop the file to the “Computer Basics” folder.

NOTE: By holding the Ctrl Key while dragging, the file is copied to the folder and the original copy remains in place.

Emptying Recycle Bin from Explorer

After being deleted or moved to the Recycle Bin, items remain for retrieval until they are permanently deleted. You can empty the Recycle Bin from the Desktop or from within Windows Explorer.

1. Double-click on the Recycle Bin folder on the desktop to view the contents.

2. Choose Empty Recycle Bin to remove the contents.

3. Or Right click on the Recycle Bin icon on the desktop and then choose Empty Recycle Bin.

The Recycle Bin permanently deletes all files.

Section 6 - Using Windows Help

Windows comes with a Help and Support feature that serves as your on-line manual. It allows you to browse topics as you would in a paper manual or quickly limit your search with the Index.

Using the Help Topics in the Help and Support Center

1. From the Task Bar, choose Start > Help and Support.

The Help and Support Center window displays.

[pic]

2. Under the Pick a Help topic area, click the “Windows Basics” topic to open it. (Topics are expandable and contain many sub-topics. Navigate the panels just like in Windows Explorer until you find your desired task link in the right panel.)

3. In the left panel, expand “Core Windows Tasks”, then “Working with files and folders”.

4. In the right panel, click the task “Create a new folder”.

The task displays, showing step-by-step instructions.

5. Click the Help and Support Home page button [pic] to return to the main Help screen.

Using Index in the Help and Support Center

Use the Index to quickly find topics of specific interest. You do not need to type the whole word, just enough of the word to narrow down the topic list to the one you want.

1. Click on the Index button.

The Index window appears.

2. Type the letter “t” and view the

results.

The Index scrolls to the first

topic under “t”.

3. Type an “e” after the “t”.

The Index scrolls to the first topic under “te”.

4. Type an “x” to go to the topic “text”.

5. Under “text,” use the mouse to select “moving”. (Double-click or use the Display button.)

Using Search in the Help and Support Center

Use the Search feature when you are unable to find a topic by name. The Search feature sorts through every topic in the Help manual looking for keywords.

1. Click in the Search bar.

2. Type all or part of the keyword you are looking for then Enter. (e.g., “copy”). Close the Help and Support Center.

The screen displays all topics containing that word. Browse the results to find your desired task.

Section 7 - Keyboard Shortcuts for Windows

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For Microsoft Windows XP, ME, 98, and 95

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Windows System Key Combinations

• F1: Help

• CTRL+ESC: Open Start menu

• ALT+TAB: Switch between open programs

• ALT+F4: Quit program

• SHIFT+DELETE: Delete item permanently

Windows Program Key Combinations

• CTRL+C: Copy

• CTRL+X: Cut

• CTRL+V: Paste

• CTRL+Z: Undo

• CTRL+B: Bold

• CTRL+U: Underline

• CTRL+I: Italic

Mouse Click/Keyboard Modifier Combinations for Objects (Icons)

• SHIFT+right click: Displays a shortcut menu containing alternative commands

• SHIFT+double click: Runs the alternate default command (the second item on the menu)

• ALT+double click: Displays properties

• SHIFT+DELETE: Deletes an item immediately without placing it in the Recycle Bin

General Keyboard-Only Commands

• F1: Starts Windows Help

• F10: Activates menu bar options

• SHIFT+F10 Opens a shortcut menu for the selected item (this is the same as right-clicking an object

• CTRL+ESC: Opens the Start menu (use the ARROW keys to select an item)

• CTRL+ESC or ESC: Selects the Start button (press TAB to select the taskbar, or press SHIFT+F10 for a context menu)

• ALT+DOWN ARROW: Opens a drop-down list box

• ALT+TAB: Switch to another running program (hold down the ALT key and then press the TAB key to view the task-switching window)

• SHIFT: Press and hold down the SHIFT key while you insert a CD-ROM to bypass the automatic-run feature

• ALT+SPACE: Displays the main window's System menu (from the System menu, you can restore, move, resize, minimize, maximize, or close the window)

• ALT+- (ALT+hyphen): Displays the Multiple Document Interface (MDI) child window's System menu (from the MDI child window's System menu, you can restore, move, resize, minimize, maximize, or close the child window)

• CTRL+TAB: Switch to the next child window of a Multiple Document Interface (MDI) program

• ALT+ underlined letter in menu : Opens the menu

• ALT+F4: Closes the current window

• CTRL+F4: Closes the current Multiple Document Interface (MDI) window

• ALT+F6: Switch between multiple windows in the same program (for example, when the Notepad Find dialog box is displayed, ALT+F6 switches between the Find dialog box and the main Notepad window)

Objects (Icons) and General Folder/Windows Explorer Shortcuts

For a selected object (icon):

• F2: Rename object

• F3: Find all files

• SHIFT+DELETE: Delete selection immediately, without moving item to the Recycle Bin

• ALT+ENTER: Open the properties for the selected object

To Copy a File

Press and hold down the CTRL key while you drag the file to another folder.

To Create a Shortcut

Press and hold down CTRL+SHIFT while you drag a file to the desktop or a folder.

General Folder/Shortcut Control

• F4: Selects the Go To A Different Folder box and moves down the entries in the box (if the toolbar is active in Windows Explorer)

• F5: Refreshes the current window.

• F6: Moves among panes in Windows Explorer

• CTRL+G: Opens the Go To Folder tool (in Windows 95 Windows Explorer only)

• CTRL+Z: Undo the last command

• CTRL+A: Select all the items in the current window

• BACKSPACE: Switch to the parent folder

• SHIFT+click+ Close button: For folders, close the current folder plus all parent folders

Dialog Box Keyboard Commands

• TAB: Move to the next control in the dialog box

• SHIFT+TAB: Move to the previous control in the dialog box

• SPACEBAR: If the current control is a button, this clicks the button. If the current control is a check box, this toggles the check box. If the current control is an option, this selects the option.

• ENTER: Equivalent to clicking the selected button (the button with the outline)

• ESC: Equivalent to clicking the Cancel button

• ALT+ underlined letter in dialog box item : Move to the corresponding item

Computer Basics

[pic]

LaTonya Motley

Trainer/ Instructional Technology Specialist

Staff Development

660-6452

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Computer Resources

Unlimited

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