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DEPARTMENT OF THE AIR FORCE

HEADQUARTERS UNITED STATES AIR FORCE WASHINGTON, DC

AFI36-2406_AFGM2020-01

20 May 2020

MEMORANDUM FOR DISTRIBUTION C MAJCOMs/FOAs/DRUs

FROM: HAF/A1 1040 Air Force Pentagon Washington DC 20330-1040

SUBJECT: Air Force Guidance Memorandum to AFI 36-2406, Officer and Enlisted Evaluation System

By Order of the Secretary of the Air Force, this Air Force Guidance Memorandum immediately changes AFI 36-2406, Officer and Enlisted Evaluation System. Compliance with this Memorandum is mandatory. To the extent its directions are inconsistent with other Air Force publications, the information herein prevails, in accordance with AFI 33-360, Publications and Forms Management.

In collaboration with the Chief of Air Force Reserve (HQ USAF/RE) and the Director of the Air National Guard (NGB/CF), the Deputy Chief of Staff for Manpower, Personnel and Services (HQ USAF/A1) develops personnel policy for officer and enlisted evaluation systems. This Air Force publication may be supplemented at any level; MAJCOM-level supplements must be approved by the HSB prior to certification and approval.

The directions of this memorandum become void after one-year has elapsed from the date of this memorandum, or upon incorporation of an interim change to, or rewrite of AFI 36-2406, whichever is earlier.

Attachment: Guidance Changes

JOHN A. FEDRIGO, SES Performing the Duties of the Assistant Secretary of the Air Force (Manpower and Reserve Affairs)

ATTACHMENT Guidance Changes

The below changes to AFI 36-2406, dated 14 November 2019, are effective immediately.

*(Replace) 8.1.4.1.5. Is solely responsible for evaluating each Officer's Command Selection Records Group, Career Brief and Duty Qualification History Brief in order to either award PRF recommendations among eligible officers, or submit officers to compete for aggregation or carry-over definitely promote recommendations. The senior rater submits the PRF with Section IX unmarked when submitting an officer for competition in aggregation or carry-over categories at a Management Level Review and/or HAF Management Level Review.

*(Replace) 8.1.4.1.15. Officers Added or Deleted from Promotion Eligibility. This paragraph applies to officers who become eligible or ineligible for promotion consideration in a particular competitive category on or after the PRF accounting date. Causes for a change in eligibility status may include: Special Selection Board or Air Force Board for Correction of Military Records actions, administrative errors, changes in date of separation, or similar circumstances.

*(Replace) 8.1.4.2.2. Provides PRF notices, a Master Eligibility Listing, and a Duty Qualification History Brief on each eligible officer to the senior raters. Note: For officers not located with the senior rater, provide these documents to eligible officers' servicing MPF to be used in preparing PRF inputs for the senior rater.

*(Replace) 8.1.4.3.8. Ensures PRF recommendations on eligible officers are updated in the Air Force Promotion Management System no later than 35 calendar days before the Central Selection Board.

*(Replace) 8.1.4.3.10. Maintains copies of all PRFs and Master Eligibility Listings until announcement of Central Selection Board results. Destroy all materials pertaining to the Management Level Review upon announcement of results. Exception: Maintain a copy of the Officer Command Selection Record Group, including the PRF, Career Brief of the competitive categories considered and Duty Qualifications History Brief that earned the last Definitely Promote and the top two that earned a Promote recommendation in carry-over competition for each competitive category, or in the case of that no Definitely Promote recommendations were awarded, maintain the top two that earned a Promote recommendation. These records will serve as benchmark records in support of supplemental review.

*(Replace) 8.1.4.3.16. Ensures the Secretary of the Air Force (SecAF) Memorandum of Instruction (MOI), available on myPers, is referenced and utilized for all Management Level Reviews and senior rater promotion processes within their purview. The MOI provides instructions to all Management Levels and senior raters to ensure decision makers throughout the officer promotion recommendation process are focused on the same priorities and special emphasis areas as the central selection board.

*(Replace) 8.1.4.5.3. Air Force Level students and patients (senior rater identification "ST101" and "PT111") eligible for promotion may write a letter to the Air Force Student Management Level Review to address any matter of record concerning themselves that they believe important

to their consideration. Letters must be submitted in good faith and contain accurate information to the best of the ratee's knowledge and must be signed by the ratee. The letters will be destroyed upon conclusion of the Student Management Level Review and will not be forwarded to the central selection board. (T-3).

*(Replace) 8.1.5.3. Senior raters will submit all completed PRFs for quality review and ensure all PRFs are available for update into the Air Force Promotion Management System by the Management Level no later than 40 calendar days before the central selection board.

*(Replace) 8.1.5.4. The Management Level sends completed PRFs to AFPC/DP2SPE, 550 C Street West Suite 7, Joint Base San Antonio-Randolph TX 78150-4705 to arrive no later than 30 calendar days before the central selection board. Management Levels forward PRFs for officers nominated to the AF Management Level Review aggregate and carry-over to AFPC/DP2SPE, 550 C Street West Suite 7, Joint Base San Antonio-Randolph TX 78150-4709, with the "Overall Recommendation" left blank, to arrive NLT 35 calendar days prior to the central selection board.

*(Replace) 8.3.1.1. Definitely Promote (DP). DP recommendations are limited in number to ensure only the most qualified records are endorsed. They send a strong signal to the central selection board that the officer is ready for immediate promotion. DP allocation rates for In-thePromotion Zone (IPZ) and Above-the-Promotion Zone (APZ) officers are lower than the In-thePromotion Zone promotion opportunity; this ensures a significant number of officers receiving "Promote" recommendations will be promoted. Management Levels receive a share of DP allocations based on the number of IPZ or, if authorized, Below-the-Promotion Zone (BPZ) officers assigned. Allocation rates vary for each competitive category, grade and promotion zone, and may fluctuate according to changes in the promotion opportunity to guarantee the minimum promotion rate for eligibles receiving a "Promote" recommendation (40% to major, 35% to lieutenant colonel and 25% to colonel); this is called the promotion rate (P-Rate). Allocation rates for BPZ officers are higher than the BPZ promotion opportunity to ensure all senior raters have the same opportunity to nominate their most deserving officers for an early promotion with the limited number of BPZ promotions available. AFPC/DP2SPE publicizes the DP allocation rates for each PRF cycle in the Day 66 message.

*(Replace) 8.3.1.2. PRF Accounting Date (approximately 150 calendar days before the central selection board). On the PRF accounting date, AFPC matches eligible officers to senior raters based on the officers' unit of assignment data in MilPDS. AFPC/DP2SPE announces the actual PRF accounting date. Between the PRF accounting date and Day 66 before the Central Selection Board, Management Levels ensure Air Force Promotion Management System is accurate.

*(Replace) 8.3.1.3. PRF Allocation Dates (approximately 150 and 66 calendar days before the central selection board). The initial allocation date is approximately 150 calendar days before the central selection board. This is when Management Levels estimate the number of allocations available to each senior rater and for each Management Level Review under their jurisdiction. After this date, the number of allocations is adjusted to account for officers who become eligible or ineligible for promotion and for officers who are still not aligned under the correct senior rater identification as verified and reported by the Management Level activity to AFPC/DP2SPE. These adjustments are made up until the day before the PRF final allocation date (approximately 66 calendar days before the central selection board). On that day, the Management Level

determines the actual number of allocations and distributes to senior raters and Management Level Reviews based on the number of eligible officers for that level. No changes are made to the number of a Management Level's allocations on or after the final allocation date unless authorized by AFPC/DP3SP. In addition, no changes in the Management Level's allocations are authorized in cases where a Brigadier General (Sel) is confirmed by the U.S. Senate on or after day 66 and subsequently becomes eligible to be the senior rater for lieutenant colonels in the organization. AFPC/DP3SP will approve exceptions in order to maintain integrity in the Officer Evaluation System and to ensure fair and proper consideration is given to all affected officers. Note: The DP Allocations are not adjusted automatically in Air Force Promotion Management System for any approved exception. Calculations will need to be accomplished manually.

*(Replace) 8.3.1.4. PRF Cutoff Date. This date is approximately 60 calendar days prior to the central selection board. PRFs cannot be signed prior to this date.

*(Replace) 8.3.1.5. Determining Air Force Allocations.

*(Replace) 8.3.1.5.1. Management Levels determine the number of DP allocations they have by applying the appropriate allocation rate to their In-the-Promotion Zone or, if authorized, Belowthe-Promotion Zone eligible population. Management Levels will round fractions up or down to the next whole number as directed by AFPC. The allocation process to be used for a specific PRF cycle will be set and made public approximately 120 days prior to the central selection board for each competitive category. As a general rule, AFPC will direct the Management Level Review process that maintains the appropriate "P-rate," while minimizing the number of DPs awarded to Management Levels who do not meet the minimum group size.

*(Add New) 8.3.1.5.1.1. Example of the rounding up process: A Management Level has 462 In-the-Promotion Zone eligibles and the allocation rate is 10%, the Management Level earns 47 DP allocations (462 In-the-Promotion Zone eligible x 10% allocation rate=46.2 which rounds up to 47 allocations). Air Force Promotion Management System should be reviewed to determine DP allocation but this should not preclude Management Levels from doing a manual calculation.

*(Add New) 8.3.1.5.1.2. Example of the rounding down process: A Management Level has 462 In-the-Promotion Zone eligible and the allocation rate is 10%, the Management Level earns 46 DP allocations (462 In-the-Promotion Zone eligible x 10% allocation rate=46.2 which rounds down to 46 allocations). The remaining fraction will be used at the HAF Management Level Review for the specified competive category. Air Force Promotion Management System should be reviewed to determine DP allocation but this should not preclude Management Levels from doing a manual calculation.

*(Replace) 8.3.1.5.2. Above-the-Promotion Zone officers do not generate separate allocations; however, if the Management Level has only Line of the Air Force Above-the-Promotion Zone eligible(s), then a single definitely promote is available. In this case, the Above-the-Promotion Zone officers would receive a "0" in Section VI on the PRF. Refer to Table 8.2.

*(Replace) 8.3.1.6.2. Management Levels determine each senior rater's share of allocations in the same manner as discussed in paragraph 8.3.1.5.1, except instead of rounding up, senior raters round down for all categories. Example: A 55% allocation rate applied to a senior rater's

10 In-the-Promotion Zone captains would yield five DP allocations (10 In-the-Promotion Zone eligible x 55% allocation rate = 5.5 which rounds down to 5 allocations).

*(Delete) 8.3.1.11.

*(Delete) 8.3.1.11.1.

*(Delete) 8.3.1.11.2.

*(Delete) 8.3.1.11.3

*(Delete) 8.3.1.11.4

*(Delete) 8.3.1.11.5.

*(Delete) 8.3.1.12.

*(Replace) 8.3.2.1. General. Management Levels designate the organization or agency responsible for holding a review. The commander or head of the designated organization holds the Management Level Review and may establish more than one Management Level Review (e.g., at the Numbered Air Force level or center level). If the head of the Management Level is the sole senior rater, there is no Management Level Review and the completed PRFs are forwarded to the USAF Management Level Review for quality review. However, if the PRF cycle for the specific competitive category is determined for Management Levels to round down, the sole senior rater may nominate the officer to the Air Force Management Level Review for consideration.

*(Replace) 8.3.2.2. Timing and functions. Conduct Management Level reviews 40-60 calendar days before the Central Selection Board. They have five functions: (1) to quality review all In-orAbove-the-Promotion Zone PRFs; (2) to award Definitely Promote recommendations to those officers whose senior rater had too few eligible to earn a definitely promote allocation; (3) to award carry-over Definitely Promote allocations available to the Management Level; (4) to award Definitely Promote allocations to Management Level students; and (5) to nominate officers from their Management Level to compete for Definitely Promote allocations available at the Air Force Management Level Review.

*(Replace) 8.3.2.3. Board composition. Is comprised of the President (must be an Air Force officer), those senior raters who have either awarded a Definitely Promote recommendation or have officers competing for aggregation or carry-over Definitely Promote recommendations, a functional representative from the category under consideration (if no participating senior rater is from the specific category), and a nonvoting recorder designated by the commander or head of the organization responsible for conducting the Management Level review. Note: No officer eligible for a particular board will be involved with the process for that particular board.

*(Replace) 8.3.2.3.4.2. When practical, all senior raters competing officers for carry-over "Definitely Promotes" attend the Management Level Review. If the Management Level

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