MASTERING THE MAZE - Alabama

MASTERING THE MAZE

The Special Education Process

Process 1: Referral Through IEP Implementation

Alabama State Department of Education Office of Student Learning Special Education Services August 2019 Edition

Current as of 9, 2018

Alabama State Department of Education, Eric G. Mackey, State Superintendent of Education

The Alabama State Board of Education and the Alabama State Department of Education do not discriminate on the basis of race, color, disability, sex, religion, national origin, or age in their programs, activities, or employment and provide equal access to the Boy Scouts and other designated youth groups. The following person is responsible for handling inquiries regarding the non-discrimination policies: Title IX Coordinator, Alabama State Department of Education, P.O. Box 302101, Montgomery, AL 36130-2101, telephone (334) 694-4717.

ALABAMA STATE BOARD OF EDUCATION Governor Kay Ivey, President

Jackie Zeigler, President Pro Tem, District I Tracie West, District II

Stephanie Bell, District III Yvette M. Richardson, Ed.D., District IV

Ella B. Bell, District V Cynthia McCarty, Ph.D., District VI Jeffrey Newman, Vice President, District VII Wayne Reynolds, Ed.D., District VIII ALABAMA STATE DEPARTMENT OF EDUCATION Eric G. Mackey, Ed.D., State Superintendent of Education Jeff Langham, Ed.D., Chief of Staff Daniel Boyd, Ph.D., Deputy State Superintendent of Education OFFICE OF STUDENT LEARNING Elisabeth Davis, Ed.D., Assistant State Superintendent SPECIAL EDUCATION SERVICES Crystal Richardson, Program Director

TABLE OF CONTENTS

Acronyms ...........................................................................................................................................................................4 Individualized Education Program (IEP) Team Membership .....................................................................................7 Early Intervention to Preschool Transition Planning Meeting Documentation...........................................................8

Directions for Early Intervention to Preschool Transition Planning Meeting Documentation ..............................9 Process Chart 1: Referral Through IEP Implementation.....................................................................................10

Things to Remember When Going Through Process 1 .........................................................................................11 Annotate Process .......................................................................................................................................................12 Record of Access to Student Records..........................................................................................................................13

Guide for When Using This Record to Access Student Records..........................................................................14 Referral for Evaluation: Student Information.........................................................................................................15

Guide for Completing the Referral for Evaluation (Student Information) ........................................................16 Referral for Evaluation: Historical Information......................................................................................................17

Guide for Completing the Referral for Evaluation (Historical Information)....................................................18 Referral for Evaluation: Environmental, Cultural, and/or Economic Concerns ........................................................19

Guide for Completing the ECEC Page ..............................................................................................................20 Referral for Evaluation: IEP Team Recommendations Page .............................................................................................................................21

Guide for Completing the IEP Team Recommendations Page ..........................................................................22 Special Education Rights Under the IDEA................................................................................................................23

Guide for When Completing Special Education Rights......................................................................................36 Notice and Invitation to a Meeting/Consent for Agency Participation............................................................................................37

Guide for When to Notice and Invitation to a Meeting/Consent for Agency Participation...............................38 Notice of Proposal or Refusal to Take Action..........................................................................................................41

Guide for When to Use the Notice of Proposal or Refusal to Take Action.......................................................42 Notice and Consent for Initial Evaluation................................................................................................................44

Guide for When to Use the Notice of and Consent for Initial Evaluation.......................................................45 Notice of Revocation of Consent for Initial Evaluation.........................................................................................47

Guide for When to Use the Notice of Revocation of Consent for Initial Evaluation ....................................48 Vision Screening Form.......................................................................................................................................................49 Hearing Screening Form.............................................................................................................................................................50 Observation Form......................................................................................................................................................................................................51

Guide for When to Use the Observation Form........................................................................................................................52 Natural Environment Observation/ELPP Documentation (NEO/ELPP) .........................................................................53

Guide for When to Use the NEO/ELPP Form.....................................................................................................................................................55 Family Focus Interview / ELPP Documentation........................................................................................................................56

Guide for When to Use the Family Focus Interview / ELPP Documentation Form...................................................60

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Notice and Eligibility Decision Regarding Special Education Services: Assessment......................................61 Guide for Things to Remember When Completing Notice of Eligibility: Assessments.........................................63

Notice and Eligibility : SLD Only Section................................................................................................................64 Guide for Things to Remember When Completing Notice of Eligibility: SLD Only Section..........................65

Notice and Eligibility : Eligibility Decision Section...............................................................................................66 Guide for Things to Remember When Completing Notice of Eligibility: Eligibility Decision Section...............................................................................................................................67

Notice and Consent for the Provision of Special Education Services.................................................................69 Guide for Things to Remember When Completing the Notice and Consent for the Provision of Special Education Services...................................................................70

Individualized Education Program (IEP) Profile Page - First Page .............................................................................................................................................71

Guide for Completing the first page of the Profile................................................................................................72 Profile Page?Second Page ..............................................................................................................................................74

Guide for Completing the second page of the Profile......................................................................................................75 Transition Page ..............................................................................................................................................................78

Guide for Completing Transition Page ................................................................................................................................79 Annual Transition Goals Page....................................................................................................................................83

Guide for Completing Annual Transition Goals Page ..............................................................................................................84 Annual Goal Page ..........................................................................................................................................................87

Guide for Completing Annual Goal Page ...............................................................................................................88 Special Education and Related Service(s) Page .....................................................................................................90

Guide for Completing Special Education and Related Service(s) Page .....................................................................................91 State Testing Forms ........................................................................................................................................................93 Signature Page.............................................................................................................................................................94 Child Count Least Restrictive Educational Environment Codes ...........................................................................95

Guide for Completing the Signature Page ....................................................................................................................................96 Persons Responsible for IEP Implementation Form ...................................................................................................99

Guide for Completing Persons Responsible for IEP Implementation Form.....................................................................100 Annual Goals Progress Report..................................................................................................................................101

Guide for Completing Annual Goals Progress Report.........................................................................................................102 Summary of Academic Achievement and Functional Performance (SAAFP) ...................................................103

Guide for Completing (SAAFP)................................................................................................................................................................................................106 FunctionalBehavioralAssessment(FBA)/ Behavioral Intervention Plan (BIP)..........................................................109

Guide for Completing FBA/BIP.......................................................................................................................................................112

TABLE OF CONTENTS

Manifestation Determination Review.............................................................................................................................................................................113 Guide for Completing the Manifestation Determination Review...................................................................................................115

Notice and Consent Regarding Payment from Medicaid Benefits...........................................................................................................117 Guide for Completing Consent Regarding Payment from Medicaid Benefits.................................................................................118

Notice and Revocation of Consent for Continued Provision of Special Education Service................................................119 Guide for Completing Notice of Revocation for Continued Provision of Special Education Services...............120

Initial or Reevaluation Written Agreement Between the Parent and the Public Agency...................................................121 Guide for Completing the Written Agreement Between the Parent and the Public Agency........................................................122

Written Agreement Between the Parent and the Public Agency to Amend the IEP.........................................................................123 Guide for Completing Written Agreement Between the Parent and the Public Agency to Amend the IEP.................124

In-State Student Transfer Process......................................................................................................................125 Guide for Completing the In-State Student Transfer Process...................................................................................126

Notice of Transfer of Records............................................................................................................................................127 Out-of-State Student Transfer Process.................................................................................................................................128

Guide to Completing the Out-of-State Student Transfer Process.....................................................................129 Optional Forms IEP Planning Sheet for Parents..........................................................................................................................................................................130 Student Profile Information.........................................................................................................................................................................................136 Teacher's IEP Input Survey ......................................................................................................................................137 Parent's IEP Input Survey............................................................................................................................................138 Assessment of Student Participation in General Education Classes ........................................................................139 ABC Observation Form .........................................................................................................................................141 Process 1: Referral Through IEP Implementation Frequently Asked Questions Question and Answers: Intervention Strategies.................................................................................................................................................144 Question and Answers: Referral..................................................................................................................................................................................145

Question and Answers: Initial Evaluation....................................................................................................................................148 Question and Answers: Eligibility Process................................................................................................................................153 Questions and Answers: IEP Process...........................................................................................................................................................................................158 Question and Answers: Assistive Technology ..........................................................................................................180 Question and Answers: English Learner (EL) and the Special Education Process................................................184 Question and Answers: Transition from Part C Early Intervention to Part B Preschool Programs...............................185

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ACRONYMS

AAA Alabama Alternate Assessment AAC Alabama Administrative Code ABA Applied Behavior Analysis ADA Americans with Disabilities Act ADD Attention Deficit Disorder ADHD Attention Deficit Hyperactivity Disorder ADRS Alabama Department of Rehabilitation Services AEIS Alabama's Early Intervention System ALSDE Alabama State Department of Education AMSI Alabama Middle School Initiative AMSTI Alabama Math, Science & Technology APR Annual Performance Report ARFI Alabama Reading First Initiative ARI Alabama Reading imitative

AT Assistive Technology AUT Autism BCBA Board-Certified Behavior Analyst

BIP Behavioral Intervention Plan CCRS College and Career Ready Standards

CRS Children Rehabilitation Services CEIS Coordinated Early Intervening Services CCEIS Comprehensive Coordinated Early Intervening Services

DB Deaf-Blindness DD Developmental Delay DIBELS Dynamic Indicators of Basic Early Literacy Skills DPH Due Process Hearing ED Emotional Disability eGAP Electronic Grant Application Process

EI Early Intervention EL English Learner ELPP Early Learning Progress ESA Educational Service Agency

Process 1: Referral Through IEP Implementation

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ACRONYMS

ESY Extended School Year FAPE Free Appropriate Public Education FBA Functional Behavioral Assessment

HI Hearing Impairment IAES Interim Alternative Educational Setting

ID Intellectual Disability IDEA Individuals with Disabilities Education Act

IEE Independent Educational Evaluation IEP Individualized Education Program IFSP Individual Family Service Plan LEA Local Education Agency LEP Limited English Proficiency LRE Least Restrictive Environment MD Multiple Disabilities MDR Manifestation Determination Review OHI Other Health Impairment

OI Orthopedic Impairment O&M Orientation and Mobility OSEP Office of Special Education Programs

OT Occupational Therapy/Therapist PBS Positive Behavioral Supports PST Problem Solving Team

PT Physical Therapy/Therapist RIC Regional Inservice Center SBMH School Based Mental Health SEA State Education Agency SES Special Education Services SETS Special Education Tracking System SLD Specific Learning Disability SLI Speech or Language Impairment SLP Speech Language Pathologist

Process 1: Referral Through IEP Implementation

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