Job Description Form
[pic] JOB DESCRIPTION FORM
|Job Title: |Date: |
|Office Manager |1/21/2016 |
|Dept/Business Unit: |Supervisor: |
|Operations |Executive Director |
|Employment Status: FT or PT |FLSA Status: Exempt or Non-Exempt |
|FT |Exempt |
|Location: |Other: |
|Detroit, MI | |
|PURPOSE OF JOB: |
|(Briefly state the primary purpose of the job in terms of how it contributes to the department’s objectives.) |
|The Detroit Future City (DFC) Office Manager will manage the day to day operations of the DFC Implementation Office. The individual performing this job must be |
|extremely detail oriented, with very good organizational and interpersonal skills. |
|RESPONSIBILITIES: |
|(List job duties and responsibilities in order of most complexity and/or time spent to the least.) |
|Principal Duties and Responsibilities: |
| |
|1. Manage the day to day operations of the DFC Implementation Office including: |
|Opens/closes office |
|Receive visitors to the DFC Implementation Office |
|Receive calls on multi-line phone system |
|Distribute and mail all incoming and outgoing correspondence |
|Oversee office supplies |
|Assist with social media and website updates |
|Assist with data entry, word processing, general record keeping, etc |
|Maintains records by defining procedures for retention, protection, retrieval, transfer and disposal of records. |
|Maintains equipment by planning equipment procurement and maintenance; evaluating products, service, and warranties; |
|Maintains building services by identifying, selecting, and monitoring vendors. |
|Oversee conference room scheduling and reservations |
|Provide support with printing needs |
|Monitor cleanliness and order of all common areas |
|Preparing reports by collecting, analyzing, and summarizing operational data and trends. |
|Provides updates from building administration |
|Kitchen supplies |
|Purchasing |
|Assist with calendar coordination |
|2. Serve as DRC point of contact for operations vendors including: |
|Arranging for and supervising building maintenance |
|Others, as needed |
| |
|3. Interface with other DFC Staff on required administrative processes including: |
|Provide other administrative support to the DFC Executive Director, as requested |
|Process DFC Check requests |
|Oversee DFC purchasing |
|Others as needed |
| |
|4. Other duties as assigned by the Executive Director |
| |
|JOB QUALIFICATIONS: |
|EDUCATION / TRAINING : Associates Degree (required); Bachelor’s Degree (preferred) |
| |
|SKILLS: Supply Management, Informing Others, Tracking Budget Expenses, Delegation, Staffing, Managing Processes, Supervision, Developing Standards, Promoting |
|Process Improvement, Inventory Control, Reporting Skills. Strong working knowledge of Microsoft Office (required). Working knowledge of Adobe Suite (preferred). |
| |
|YEARS EXPERIENCE REQUIRED : At least three (3) years of office management experience |
|SPECIAL CONSIDERATIONS: |
|TRAVEL REQUIRED : None |
| |
|WORK HOURS : FT |
| |
|REQUIREMENTS : able to lift up to 25 lbs |
Created By:
Created / Updated on:
Human Resources Approval:
-----------------------
|Other: |
| |
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