Institute of Science and Forensic Medicine – Health ...
JOB DESCRIPTION
TEMPLATE
JOB DESCRIPTION (Template)
|Job Title: |Executive – Supply Chain | |Date: |15.04.2011 | |
| | | | | | |
|Grade : |LL 5 / LL 4B | |Written by: |Sr. Manager – Cordn | |
| | | | | | |
|Reports to: |LL3 A | |Approved by: |G.M. Bulk Fertilisers | |
| | | | |(Business Head) | |
|Division/Dept: |Fertiliser | |Approved by: |Sr. V.P. Fertiliser | |
| | | | |(Immediate Superior) | |
| | | | |President – HR | |
| | | |Reviewed by | | |
| | | | |(HR Head) | |
1) JOB PURPOSE
Summarise in one statement why your job exists; and how it contributes to the overall mission/objective of the organisation.
| |
|This role is primarily responsible for Imports related activities of Speciality Fertilisers , data entry and documentation of |
|Supply chain/ Procurement of Traded SF/ Logistics/ Bill passing/Vendor reconciliation for Speciality Fertilisers . The job |
|includes coordination of Commercial, Accounting, Imports, Logistics Functions, timely and accurate data entry in the SAP system. It|
|also includes Bill/ Invoice Booking of Supplier & Service Providers In SAP system. The role also involves MM, SD & FICO Modules |
|Functional activities in SAP Inventory system. |
2) ORGANISATIONAL CHART
(Only Job Titles) Indicate this job by highlighting
CADRE
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3) PRINCIPLE ACCOUNTABILITIES
List the expected end results that must be achieved in order to fulfil your job purpose and the activities that help in achieving these results.
|Expected end results |Major activities |
| | |
|Efficient supply chain co ordination, data entry & |Imports related activities of Speciality Fertilisers right |
|documentation |from appointing CHA, day to day liasioning with |
|To Maintain equity of DFPCL. |CHA/Customs/resolve customs related issues/Liase with |
|Handle legalities without any lapses |Shipping Lines, Logistics & Insurance related to Imports/ |
|Safety of goods |Procurement of Traded SF/ Logistics/ Bill passing for |
| |Speciality Fertilisers |
| |Data entry into SAP system on day to day basis. |
| |Balance Confirmation & Reconciliation of Vendor Ledgers. |
| |Keeping Track of CHA agreement and its renewal. |
| |To address Suppliers grievances. |
| |Booking (Miro) & Service Entry Sheets of Procurement & |
| |Service Providers Invoice/ Bills in SAP System. |
| |Indents placing in coordination with AO on Traded SF |
| |vendors. |
4) MAJOR CHALLENGES
Describe the major challenges you face in carrying out your job, and what you do in order to overcome them.
|Completion of Job in time with accuracy |
|Seasonal nature of business. Uneven workload during month as well as during the year. |
5) KEY DECISIONS
Describe decisions you have to make, in the course of your job.
| |
|Decisions to be taken by the job holder |
| |
|Data entry of approved documents |
|SAP routine transaction like Invoicing, Creating PO, Booking of Invoices & Service Entries as per approval |
| |
|Decisions taken jointly with peer group |
|Arranging despatches & documentation as per urgency of orders |
| |
| |
|Decisions pushed up to be taken along with seniors |
| |
|Approval for documents |
|Approval on Transportation rates quoted outside ARC. |
6) DIMENSIONS
List the data which will reflect the scope and scale of activities concerning your job.
(These should be quantifiable numerical amounts)
|Financial Budgets – as decided for the year |
|Team size – N A |
|Geographical spread – Corporate office covering all area offices |
|Political & other complexity – Not significant |
7) SKILLS AND KNOWLEDGE
State the minimum acceptable proficiency for this job. Do not state incumbent-specific information
|EDUCATIONAL QUALIFICATIONS |
| / M Com. Diploma in international trade / export/Import management desired. |
|RELEVANT EXPERIENCE |
|3-5 years in supply chain / import process. |
| |
|PERSONAL CHARACTERISTICS & BEHAVIOURS |
|Communication Skills. |
|Accounting Skills. |
|Knowledge of Import Procedures. |
|Analytical Skills. |
|Knowledge of SAP Transaction at user end. |
|Knowledge of Taxation |
|Computer Awareness. |
8) APPROVAL
|Sector Head |Date 15.04.11 | | |
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TMC
SMC
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JMC
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