Education Sector Occupational Environment, Health & Safety ...

Education Sector Environment, Occupational Health & Safety Management System General Framework

Version 2.0 / January 2020

Environment, Health & Safety Directorate Inspection Sector

Copyright ? 2020 MOE. All rights reserved

Education Sector Environment, Occupational Health & Safety Management System General Framework

(EDS EHSMS GF)

The United Arab Emirates has succeeded in establishing its position on the map of global competitiveness, as an environment embracing advanced technology and world-class infrastructure. This must go alongside a qualitative change in achieving sustainability and requirements of occupational health and safety in the educational sector and enabling the state to achieve its development goals.

In line with the Ministry of Education`s strategic direction for achieving safe, supportive and stimulating learning environments for learning, innovation, integration between laws and approved legislations adopted in country in the field of environment, occupational health and safety and work systems in place in educational institutions.

The issuance of the general framework for the Directorate of environment occupational health and safety system in the education sector came to ensure compliance of all educational institutions in the state with the requirements of environment and occupational health and safety. This framework would also support the Ministry's efforts in disseminating environmental and health concepts, building institutional capacities in the educational field and developing unified, integrated standards and procedures that guarantee implementation of all educational activities in a safe and sustainable manner. We hope that this framework will achieve its desired goals in laying solid foundations for achieving sustainable development and for preserving the gains and achievements of this country and ensuring the health, security and safety of all elements of the educational system.

Eng. Abdul Rahman Al Hammadi MOE Undersecretary for Inspection and Support Services

The establishment of the Inspection Sector in the Ministry of Education came with the aim of providing a regulatory and inspection environment for the educational system in the country. Since its establishment the sector has worked on developing and implementing a set of standards and tools for inspecting the educational institutions in order to ensure their compliance with the policies, regulations and systems set by the ministry. This is to ensure environmental sustainability and to achieve health and safety requirements in the educational field and provide inspection indicators that enable decision-makers to extrapolate and track the development of performance in these areas.

In light of the Inspection Sector's commitment to achieve a sustainable healthy environment in the educational sector, in accordance with international best practice standards that achieve the ambitious vision of the United Arab Emirates and keep abreast of all developments related to occupational safety and health. The issuance of the general framework for the Directorate of environment, health and safety system in the education sector came to support the Ministry's efforts in enhancing awareness of the educational field of environmental, health and safety standards and translating them into daily practices in all educational institutions of various forms and levels and working to provide a safe, healthy and sustainable work environment.

This framework that we offer today provides the minimum standards and procedures that must be adhered to by all educational institutions in the country to achieve the requirements and standards of environment and occupational health and safety. We hope that this framework will provide the desired added value to all those involved in educational affairs and that it will help them improve the educational system and sustainability within modern and unique standards.

Khulood Saqer Al Qassimi Assistant Undersecretary of Inspection Sector

Contents

Introduction8

Background8

Purpose8

Scope of Work

9

Managing Framework Document

10

References11

Standard 1: Leadership12

Top Management Commitment

12

Education Sector Environment, Occupational Health & Safety General Policy

12

Vision and Mission

13

Regulatory Compliance

13

Standard 2: Planning15

Legal Compliance

15

Risk Management

15

Contractors Management

16

Performance Management

19

Change Management

19

Innovation Management

20

Standard 3: Support22

Human Resources

22

Competency and Training

24

Communication and Consultation

26

Documents Management

27

Standard 4: Operations28

Operations Management

28

Emergency Management

28

Standard 5: Monitoring and Performance Evaluation30

Monitoring30

Incidents Notification, Investigation and Reporting

30

Corrective and Preventive Actions

32

Management Review and Continual Improvement

32

Environment, Occupational Health & Safety Risks & Threats Assessment Guideline for Educational Institutions 35

1.0. Risk & Threats Assessment Process36

Risk & Threats Assessment Process Steps

36

Severity & Likelihood Assessment Indicators

37

Hierarchy of Risk and Threats Management

38

Risk and Threats Rating Matrix and Required Actions

38

Environment, Occupational Health & Safety Risks Management Guideline for Educational Institutions

37

1.0. Introduction41

2.0. Main Common Occupational Risks at Workplace42

Common environmental factors and its impacts in the workplace

43

Common occupational health risks and its consequences in the workplace

43

Common occupational safety risks and its consequences in the workplace

44

3.0. Risk Management Programs & Procedures45

General Requirements

45

Risk Management Program for Mental Health

45

Risk Management Program for Natural Resources & Environmental Sustainability

46

Risk Management Program for Wastes

47

Risk Management Program for Indoor Air Quality

47

Risk Management Program for Noise

48

Risk Management Program for Internal Lighting

49

Risk Management Program for Open & External Locations and Workplaces

49

Risk Management Program for Buildings, Facilities and Equipment

49

Risk Management Program for Electricity & Electricity Rooms

51

Risk Management Program for Fire

52

Risk Management Program for Vehicles / Buses Driving

52

Risk Management Program for Reception Area & Administration Offices

54

Risk Management Program for Classrooms / Learning & Activities Rooms

54

Risk Management Program for Activity Classrooms (Painting & Music)

55

Risk Management Program for Learning Resources Centers (Libraries)

55

Risk Management Program for Auditoriums

56

Risk Management Program for Scientific Laboratories

56

Risk Management Program for Internal & External Playgrounds

58

Risk Management Program for Gymnasiums

59

Risk Management Program for Swimming Pools

59

Risk Management Program for Clinics

60

Risk Management Program for Canteens & Cafeterias / Eating Rooms

61

Risk Management Program for Sleeping Rooms

62

Risk Management Program for Storage Rooms

62

Risk Management Program for IT Server Rooms

63

Risk Management Program for Computer Laboratories

63

Risk Management Program for Toilets

63

Risk Management Program for Vehicles & Buses Parking Areas

64

Emergency Management Manual for Educational Institutions 67

1.0. Introduction68

2.0. Scope, Responsibilities and Roles69

Common Emergency, Crisis and Disaster Situations

69

Responsibilities and Roles based on Incident Levels

69

Contact and Communication Mechanisms based on Incident Levels

71

Responsibilities and roles of Institutions Emergency, Crisis & Disaster Management Teams

71

3.0. Stages of Emergency, Crisis & Disaster Management Operations74

4.0. Emergency Response Procedures77

Deaths, severe injuries, critical and life-threatening health and medical conditions

77

Fires and Explosions

77

Leakage/spill/emission of toxic chemicals/hazardous gases

78

Earthquakes79

Landslide80

Lightning, Floods, Storms, Hurricanes and Fog

80

Elevators Malfunction

81

Spread of infections and epidemics along with triggering state of emergency on the national and global levels

81

Building Collapse

81

Verbal and Written Threats

82

Environment, Health & Safety Requirements for Contractors & Services Providers85

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