MEMORANDUM FOR RECORD
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Gratuity Memorandum for Record TemplateTemplate Version October 2009Tailor all aspects of this template to the individual acquisition and ensure that any template areas providing sample language or instructions (e.g. italicized and/or red language) are deleted prior to submission. MEMORANDUM FOR RECORDDATE: SUBJECT: GRATUITY FROM [insert Contractor name]CONTRACT NUMBER:1.On [insert date], at approximately [insert time], subject Contractor attempted to give me [insert item] as a gratuity. I did not accept the gratuity and explained the restrictions placed on U.S. procurement officials IAW The Joint Ethics Regulation (DOD 5500.7-R). Furthermore, I explained how accepting such a gratuity gives the perception of violating the principles of competition and fair and impartial evaluation of offers (FAR 6 and FAR 13.104).Subject Contractor became extremely offended [expand upon cultural environment if applicable]. Therefore, I accepted the gift on behalf of the U.S. Government and secured it in [identify location]. The value of the gift was estimated to be approximately $[insert estimated value] __________ and given to Accounting & Finance for placement in their safe. A receipt was obtained for record (see attachment).Legal Counsel advice will be obtained regarding this matter at the earliest. Any questions can be directed to the undersigned at [insert contact information]. __________________________Name, Rank, USMCContracting OfficerAttached: Receipt from Accounting & Finance ................
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