SELF DIRECTED SERVICES: FISCAL MANAGEMENT

SELF DIRECTED SERVICES: FISCAL MANAGEMENT

Volume: 3 Issue: 2

NEWSLETTER

Summer 2016

Welcome to the Summer 2016 issue of

Self Directed Programs: Fiscal Management HIGHLIGHTS

SDS is proud to share that now over 8,000 individuals participate in one or more of the PPP, PASP, VDHCBS and SSP programs across the State of NJ.

SDS has recently added a new toll free fax number 1-844-300-4741.

SDS recently added a toll free telephone number for reporting Facility Stays if you are in PPP 1-844-354-4606.

To learn more about Community Access Unlimited visit

SDS is pleased to tell you about the new rapid! PayCard. See page 2 for more information.

If you have ideas for this

newsletter, SDS complaints

Contact our Call Center toll-free at (877) 354-9944 with any questions you may have about your self directed services.

Speak to our receptionist during business hours, Monday to Friday (8AM to 6PM). After business hours, use the

voicemail prompts located below to get directly to the person

or compliments, please email sdsinfo@ and

share. Winning newsletter suggestions will be featured

in the newsletter.

who can assist you on the next business day.!

EFFECTIVE JULY 25, 2016: All extensions will begin with the

#4 (ex: 123 will become 4123).

VOICEMAIL PROMPTS

Consulting Department Supervisors:

The Information & Assistance Department: Press 1 for Time Sheets Press 2 for Direct Deposit Press 3 for Employment Packages

Sandra Acosta Sheyla Abanto Oksana Gritsan

Ext. 289 Ext. 395 Ext. 287

Press 4 for Disenrollment/Re-enrollments Pamela Jones

Ext. 606

Press 5 for Verification of Employment, Disability or Unemployment Matters

Maria Campoverde

Ext. 364

Press 6 for Workers Compensation Matters Press 0 for Operator Assistance

Kathleen Wooton-- Hammonton Office

Amber Yarbrough-- Hammonton Office

Ext. 610 Ext. 608

VOLUME: 3 ISSUE: 2

Page 2

Online Web Timesheet Submission! Over 10,400 participants and workers currently submit time sheets online!

Be the next one! Just go to to get started. Please read over all of the registration instructions located on the website before attempting to register. Once registered, you can also send messages to I/A, update employer/ employee information and send timesheets. All of the instructions are located on the main page upon sign in. Please read all instructions thoroughly.

NEW EMPLOYEE PAY CARD Employees who do not have a checking account, savings account or simply do not want their check directly deposited into their account have another option called the rapid! PayCard. Employees may choose to fax (844) 300-4741 or scan and email their rapid! PayCard authorization form to sdsinfo@. Please visit the rapid! PayCard website to learn more about the enhanced features of the card: .

If you have a Homeowner's Insurance Policy, please be sure to forward the information to our office right away!

If you are not registered but still need to print forms please visit .

REMINDER: A valid and working email address is needed at all times for online time sheet submission. If it needs to be updated at any time, you may submit a request to us directly from your MySDS online account by clicking on "Profile". Please remember after submitting the request to send us an email from that new email account to:

validate@ Remember that participants and employees can never have the same email address on their MySDS Fiscal online account or use the other's email address upon registration.

If you have an employee that resigns or that you terminate, you need to fill out the Employee Termination Form. If you contact us, we will mail one to you OR go on , download the form, fill it

out and mail, email or fax it to us.

Employment Packets Participants are responsible for making sure Employee's paperwork is complete and processed before they begin working. When sending employment packets for new employees, don't forget to send the employee's ID's with the employment packet. Also, the employee needs to fill out and sign only the first section of the I-9 form (at the top). The employer must fill out the ID's received on top of the I-9, include the employees start date, and sign the form before mailing the packet to us.

If your employee needs information for Disability you may contact Steven at (877) 354-9944 ext. 343. For any Wage & Hour requests or other documents needed for employment verification including Section 8 housing or Unemployment, please contact Nixie at ext. 300. They will be more than happy to assist you!

Tax Questionnaire Forms: If you are an employee and related to your employer, (Parent or Spouse) you may be exempt from certain taxes. This is the law and SDS Fiscal cannot make any exceptions.

Stop Payments

Please wait five full work days before requesting a stop payment. Many times within that period of time checks arrive in the mail and if a stop payment is requested it will further delay possible payments.

Direct Deposit or rapid! PayCard Reminder: One of the quickest ways to get paid is by signing up for Direct Deposit or our new rapid! PayCard.

Call (877) 354-9944 to get started.

Page 3

SELF DIRECTED SERVICES: FISCAL

PPP- Are you planning to go on vacation or be out of the country or attend overnight camp? Please make sure you notify your Consultant so proper changes to your enrollment status can be made while you are away.

A friendly reminder

If you are admitted to the hospital overnight-for even just one night-you must contact your Consultant and the Information and Assistance Department immediately. Call our new Facility Stay Reporting Line at 1-844-3544606. Failure to do so could result in disenrollment from the program and possibly being referred to Medicaid Fraud and Abuse. Your employee cannot work during your hospital/rehabilitation stay. To avoid a delay in reenrollment upon your return home, make sure you are current with your assessment by your Managed Care Organization (MCO). Also, hold on to your discharge papers, in case the MCO or State needs to see them.

Please note: PASP consumers can receive services while on vacation.

Managing your Cash Management Plan (CMP) - PPP

Worker Excess Hours

Your employee/assistant's weekly timesheet hours must not exceed what is available on your Cash Management Plan (CMP). In a case where the hours worked by the assistant are more than are available on the CMP, the employee can only be paid through the program up to the

maximum hours available on your CMP. Any additional hours worked will be the participant's financial responsibility. So, please make sure that you are not asking your worker to work more hours than are on your CMP. This is especially important to remember if you have more than one

worker who regularly works for you. You must make sure that all worker hours combined do not exceed what is available on your CMP. If you are unsure, please call your Consultant or the Information and Assistance Department and we will help you figure it out.

Vendors Invoices

When vendor invoices are sent to your address, you must send a copy of these invoices to SDS Fiscal Management for prompt payment. Late submission of vendor invoices to SDS Fiscal Management can delay payments and effect services rendered to you. Vendor invoices must be submitted within 30 days for payment. Invoices submitted after 30 days are not guaranteed payment. Participants are personally responsible for Vendor services in excess of the allowed amounts on the CMP.

Reminder: The business tax rate has been changed to 14.7%. All CMP's must be revised to reflect this change. Please contact your Consultant if you have not yet revised your CMP to reflect this change.

Proration

Remember if you have updated your CMP, just had a hospital/facility stay, been out of the program for over 30 days, or are new in the Program, your available hours within your CMP will be adjusted to reflect this (prorated). It is necessary to ask your Consultant about your reinstatement in the program and how many hours your employee/agency will be allowed to work that first week. Newly assessed hours are not effective until your CMP is revised and approved by the State Program Office.

Have you moved or changed your phone number? Please notify your Consultant right

away. If you are registered on the MySDS website, you may update your information there.

IMPORTANT PROGRAM TIPS!

Did you know that it's a Program requirement for all PPP participants and/or representatives to meet with their Consultant every three months? Consultants are also required to complete monthly calls to the participants and/or representatives. Don't know who your Consultant is...

Call us now 1-877-354-9944 and ask for a Consulting Department supervisor if you need the name of your consultant.

80 West Grand Street Elizabeth, New Jersey 07202-1447 Return Service Requested

NON-PROFIT ORGANIZATION U.S. POSTAGE

PAID PERMIT No. 225

Elizabeth, NJ

What is Fast, Easy and one click away?

Web Timesheets Online

Join over 10,400 participants and workers already submitting timesheets online!

Don't like to wait for your timesheets to arrive in the mail or get lost. Try WEB TIMESHEETS ONLINE Today! It is fast, easy, and available 24/7. You can easily create timesheets in the convenience of your own home and even on the go with your mobile phone, tablet or laptop. Once you try it you will not want to go back to submitting paper timesheets. Go to to register today.

SDS staff are ready to help: (877)-354-9944

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