Microsoft Word 2010 Chapter 4: Title Page, Lists, Tables ...

[Pages:9]Microsoft Word 2010

INTRODUCTION (202)

A proposal is generally one of three types: Sales Proposal ? Research Proposal ? Planning Proposal ?

Chapter 4: Title Page, Lists, Tables, & Watermark

TO CHANGE THEME COLORS (205)

Go to the ____________________ tab Find the ____________________ group Click the ____________________ ____________________ button.

CREATING A TITLE PAGE (205)

A title page is a separate ____________________ page that contains, at minimum, the title of a document.

TO BORDER A PARAGRAPH (207)

Position the insertion point (cursor) in the paragraph. Click the _______________ button on the __________ tab in the _______________

group. Click Borders and Shading to display the ____________________ box.

TO SHADE A PARAGRAPH (208)

With the insertion point in the paragraph, click the ____________________ button

located on the ____________________ tab in the ____________________ group.

TO CHANGE SPACING AFTER A PARAGRAPH (210)

Position the insertion point in the paragraph. Go to the __________ ____________________ tab. In the ____________________ group, adjust the Spacing After box.

TO CHANGE LEFT AND RIGHT PARAGRAPH INDENT

With the insertion point in the paragraph, go to the __________ __________ tab.

In the ____________________ group, adjust the Indent Left or Indent Right box.

TO CLEAR FORMATTING (211)

Go to the ____________________ tab.

In the __________ group, click the _______________ ____________________ button.

Microsoft Word 2010

SMARTART GRAPHICS (212)

SmartArt graphics are:

Chapter 4: Title Page, Lists, Tables, & Watermark

TYPE

PURPOSE

List

Shows progression, timeline, or sequential steps in a process

Cycle Relationship

Illustrates organization charts, decision trees, and hierarchical relationships

Matrix

Picture

Uses images to present a message

Shows proportional or interconnected relationships with the largest component at the top or bottom.

SmartArt graphics contain shapes. You can:

You can also modify the appearance of a SmartArt graphic by applying styles and changing its colors.

TO INSERT A SMARTART GRAPHIC (213)

Go to the ____________________ tab.

In the ____________________ group, click the Insert SmartArt Graphic button.

Explore the list of graphic types to find the layout that best fits your needs.

TO DELETE SHAPES AND ADD TEXT TO SHAPES IN A SMARTART GRAPHIC (214)

With any shape selected in the graphic, press the ____________________ key. Notice that the other shapes resize and relocate in the graphic.

With the shape selected, begin typing to replace the placeholder text.

TO CHANGE THE COLORS OF A SMARTART GRAPHIC (215)

With the SmartArt graphic selected, go to the SmartArt Tools _______________ tab.

In the ____________________ ____________________ group, click Change Colors.

Microsoft Word 2010

Chapter 4: Title Page, Lists, Tables, & Watermark

TO APPLY A SMARTART STYLE (216)

With the SmartArt selected, go to the SmartArt Tools _______________ tab.

In the SmartArt ____________________ group, explore the SmartArt Styles gallery.

TO FORMAT CHARACTERS WITH THE FONT DIALOG BOX

Select the text to be formatted. Go to the ____________________ tab. In the __________ group, click the Font Dialog Box ____________________. Within the Font Dialog Box, choices can be made for:

o

o

o

o

o

o

TO MODIFY CHARACTER SPACING WITH THE FONT DIALOG BOX

With the Font Dialog Box open, click the ____________________ tab.

The first (top) section contains options for Character Spacing.

Click the Spacing box arrow and select ____________________ to increase the amount of space between characters.

Adjust the Spacing By box for additional blank space to be displayed between each character.

TO ZOOM ONE PAGE (218)

Go to the ____________________ tab.

In the Zoom group, click the ____________________ ____________________ button to display the entire page as large as possible in the center of the window.

TO CHANGE SPACING BEFORE & AFTER A PARAGRAPH (218)

Go to the ____________________ ____________________ tab.

In the Paragraph group, adjust the Spacing Before and Spacing After boxes.

SECTIONS (220)

A Word document can be divided into any number of sections. You should create a

new section instead of using a page break when you need to change:

Use the Clear Formatting button to start the new section.

Microsoft Word 2010

Chapter 4: Title Page, Lists, Tables, & Watermark

TO INSERT A NEXT PAGE SECTION BREAK (220)

Press __________+__________ to position the insertion point (cursor) at the end of the page, which is where the break should be inserted.

Go to the ____________________ ____________________ tab. In the ____________________ ____________________ group, click the Insert Page and

Section Breaks button. Click ____________________ ____________________ to insert a next page section

break.

TO INSERT A WORD DOCUMENT IN AN OPEN DOCUMENT

Place the insertion point where the content should be added. Go to the ____________________ tab. In the Text Group, click the ____________________ ____________________ button

arrow. Click Text from File on the Insert Object menu to display the dialog box. Navigate to the document and select it.

Shortcut: Use Shift + F5 to return to your last editing location. Microsoft Word 2010 remembers your last three editing locations, which means you can use this feature as many as three times to retrace your steps.

TO CHANGE THEME FONTS (226)

Because this is a new section of the document, you can easily change the font for the entire section without affecting previous sections.

Go to the ____________________ tab. In the Style group, click the ____________________ ____________________ button. Select Fonts on the menu to display the Fonts gallery.

TO APPLY A HEADING QUICK STYLE (227)

Position the insertion point in the paragraph / line to be formatted. Go to the ____________________ tab. In the Styles group, select a heading from the Quick Style gallery.

CREATING HEADERS AND FOOTERS (228)

A ____________________ is text that prints at the top of each page in a document.

A ____________________ is text that prints at the bottom of each page.

Microsoft Word 2010

Chapter 4: Title Page, Lists, Tables, & Watermark

Recall that a title page is in a separate section from the rest of the proposal; therefore, the header and footer should not appear in Section 1 (title page) but should appear on each page in Section 2 (proposal).

TO INSERT A FORMATTED HEADER DIFFERENT FROM THE PREVIOUS HEADER (229)

Go to the ____________________ tab. In the Header & Footer group, click the ____________________ button. Click ____________________ ____________________ in the gallery. Check to see if the Link to Previous button is selected. If so, click to deselect it. Edit the header as necessary.

TO FORMAT PAGE NUMBERS TO START AT A DIFFERENT NUMBER (231)

With the Header & Footer Tools Design Tab selected (only available when the header or footer is selected), click the Insert Page Number button.

Click ____________________ ____________________ ____________________ on the menu to display the Page Number Format dialog box.

Click "Start at" in the Page Numbering Area.

TO SORT PARAGRAPHS (232)

In Word, you can arrange in _______________, _______________, or _______________ order based on the first character in each paragraph. Ordering characters in this manner is called sorting.

Select the paragraphs. Go to the ____________________ tab. In the Paragraph group, click the ____________________ button.

TO USE THE FORMAT PAINTER BUTTON (233 ? 234)

Position the insertion point in the text that contains the formatting to copy. Double-click the Format Painter button on the __________ tab in the __________

group to turn on the feature. Click on the word or paragraph where you want the formatting to appear.

TO CUSTOMIZE BULLETS IN A LIST (235)

Select all the paragraphs in the bulleted list. Go to the ____________________ tab. In the Paragraph group, click the ____________________ button arrow. Click Define New Bullet in the Bullets gallery. Click the ____________________ button.

Microsoft Word 2010

TO CREATE A MULTILEVEL NUMBERED LIST (236)

Chapter 4: Title Page, Lists, Tables, & Watermark

A multilevel list is a list that contains several levels of each list item, with each lower level displaying a different _______________, _______________, or _______________ character.

In a multilevel list, the first level is displayed at the left edge of the list and subsequent levels are indented.

Position the insertion point at the location for the multilevel list. Go to the ____________________ tab. In the Paragraph group, click the ____________________ button to format the

current paragraph as a list item using the current number format. Type the first line of text for the list. Press the ____________________ key to ____________________ the current list item to

the next lower level, which is indented. Type the text. To promote the current-level list to a higher-level list item, press _____ + _____.

EDITING AND FORMATTING TABLES ? TO SHOW GRIDLINES (239)

Position the insertion point in any cell of the table.

Go to the _______________ _______________ _______________ tab.

In the Table group, click the View Table Gridlines button.

TO CHANGE COLUMN WIDTH (240)

Position the mouse pointer on the column boundary to the right of the column that needs adjusting.

____________________-click the column boundary. This adjusts the column width according to the contents.

TO HIDE WHITE SPACE (241)

If the contents of the document are split across multiple pages, the headers and footers can make it difficult to see all content together at once. With the screen in Print Layout view, you can hide white space, which is the space that is displayed in the margins at the top and bottom of the pages and also between pages.

Position the mouse pointer in the document window in the space between the pages so that the mouse pointer changes to a Hide White Space button.

____________________-click the mouse to hide white space.

Microsoft Word 2010

Chapter 4: Title Page, Lists, Tables, & Watermark

TO CHANGE ROW HEIGHT (241 ? 242)

Select the rows to change in the table.

Go to the Table Tools ____________________ tab.

In the Cell Size group, click the Table Row Height box up or down arrows.

TO ALIGN DATA IN CELLS (242)

Select the cells. Go to the Table Tools ____________________ Tab.

In the ____________________ group, click the appropriate alignment button.

TO SHADE A TABLE CELL (243)

Position the insertion point in the cell.

Go to the Table Tools ____________________ tab.

Click the ____________________ button in the Table Styles group. Choose the appropriate color.

TO CHANGE CELL SPACING (245)

With the insertion point in the table, go to the Table Tools _______________ tab. In the Alignment group, click the _________________ _________________ button. Place a check mark in the `Allow spacing between cells' check box. Click the up arrow to increase space between cells.

TO CHANGE COLUMN WIDTH (246)

Select the columns to be resized. Go to the Table Tools ____________________ tab.

In the Cell Size group, click the Table Column Width box and type the desired value.

TO DELETE A COLUMN (247)

Position the insertion point in the column to be deleted. Go to the Table Tools ____________________ tab. In the Rows & Columns group, click the ____________________ button. Select Delete Columns from the menu.

TO SORT A TABLE (248)

Select the rows to be sorted. Go to the Table Tools ____________________ tab.

In the Data group, click the ____________________ button.

TO SPLIT CELLS (249)

Position the insertion point in the cell to split.

Microsoft Word 2010

Chapter 4: Title Page, Lists, Tables, & Watermark

Go to the Table Tools ____________________ tab. In the Merge group, click the ____________________ ____________________ button. Verify the number of columns and rows into which you want the cell to split.

TO DISTRIBUTE COLUMNS (250 ? 251)

Select the columns. Go to the Table Tools ____________________ tab.

In the Cell Size group, click the Distribute Columns button.

TO INSERT A COLUMN (251)

Position the insertion point in a column of the table.

Go to the Table Tools ____________________ tab.

In the Rows & Columns group, click the appropriate button (left or right).

TO MERGE CELLS (252)

Select the cells to merge. Go to the Table Tools ____________________ tab.

In the Merge group, click the ____________________ ____________________ button.

TO DISPLAY TEXT IN A CELL VERTICALLY (252)

Position the insertion point in the cell that contains the text to rotate.

Go to the Table Tools ____________________ tab.

In the Alignment group, click the __________________ __________________ button.

TO REMOVE CELL SHADING (253)

Select the cells. Go to the Table Tools ____________________ tab.

In the Table Styles group, click the Shading button arrow.

Click __________ __________ in the Shading gallery.

To Border a Table (254)

Position the insertion point in the table. Go to the Table Tools _______________ tab. In the Table Styles group, click the Borders button arrow. Click ____________________ and ____________________ in the gallery. Click ____________________ in the setting area. Choose a color and width.

To Sum Columns in a Table (254 ? 255)

Position the insertion point in the cell to contain the sum.

Go to the Table Tools ____________________ tab.

In the Data group, Click the ____________________ button.

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