THE JOINT TRAVEL REGULATIONS (JTR)

THE JOINT TRAVEL REGULATIONS (JTR)

UNIFORMED SERVICE MEMBERS

AND

DOD CIVILIAN EMPLOYEES

MR. DONALD G. SALO, JR. Deputy Assistant Secretary of the Army

(Military Personnel)

REAR ADMIRAL ANDREW S. MCKINLEY U.S. Coast Guard Reserve

Director of Reserve and Military Personnel

MS. JULIET M. BEYLER Deputy Assistant Secretary of the Navy (MPP)

(Manpower and Reserve Affairs)

REAR ADMIRAL MICHAEL J. SILAH National Oceanic and

Atmospheric Administration Director, NOAA Corps

MR. JEFFREY R. MAYO Deputy Assistant Secretary of the Air Force

(Force Management Integration)

REAR ADMIRAL JOAN F. HUNTER U.S. Public Health Service

Director, Division of Commissioned Corps Personnel and Readiness

Published by: The Per Diem, Travel, and Transportation Allowance Committee

U.S. Department of Defense 4800 Mark Center Drive Suite 04J25-01

Alexandria, VA 22350-9000 defensetravel.dod.mil

FAX: (571) 372-1301

Joint Travel Regulations

Cover Letter

JOINT TRAVEL REGULATIONS

UNIFORMED SERVICE MEMBERS AND DOD CIVILIAN EMPLOYEES

1 JANUARY 2018

A. Authorized Personnel. These regulation changes are issued for all Uniformed Service Members and DoD Civilian Employees.

B. New Regulation Changes. Material new to this change is indicated by yellow highlighting and is effective IAW the date of this change unless otherwise indicated.

C. Applicable MAP and/or CAP Items and Brief of Revisions. This change includes all material and revisions written in the following MAP and/or CAP Items:

MAP-CAP 138-17(I) -- 2018 Government Meal Rates. Updates Government Meal Rates for CY 2018. Affects Appendix A.

MAP/CAP 149-17(I) ? Update Paragraph References to the Revised Chapter 5, Section 1. Updates paragraph references in the revised JTR, Chapter 5, Section 1 throughout the current JTR. Affects pars. 020302.A, 020501, 020502-E, 020503, 020504.B, 031102-C1, 032002-B, 032904-B, 060105-B, 060202-C, 0603, Table 6-21, 9000.B, Note, 9185-A3, 9225, 10016, 10026-B3c, 10306-F, 10402-B5e, 10404-A2e, 10406-A4, 10408-A, 10414-F5, 10416-A2, 10428-E1e(2), Appendix A (DEPENDENT, DESIGNATED PLACE, HOME OF SELECTION, HOUSEHOLD GOODS, HOUSEHOLD GOODS WEIGHT ADDITIVE, POV SPARE PARTS).

MAP/CAP 151(I) ? Move Appendices I and T to the DTMO Website. Moves the information in Appendix I to the DTMO Website. Also moves portions of paragraph 010206 to the same location on the DTMO Website. Incorporates Appendix T in the Appendix I rewrite and so eliminates Appendix T.

MAP/CAP 152(I) ? Move Appendix X, Pars. B1, B3, and B4 to the DTMO Website. Moves the information in Appendix X Par. B1 to its own location on the DTMO website. Moves Appendix X, Pars B3 and B4 to the DTMO website with the Travel Order content. Removes these paragraphs from the JTR. Retains Appendix X, Paragraph B2 in the JTR. Affects Appendix X and pars. 0305, 030501, and 050410.

MAP/CAP 153-17(I) ? Delete Appendix X, par. A2, "DoD Travel System Pilot". Deletes Appendix X, par. A2, "DoD Travel System Pilot" from the JTR. Pilot ended 1 December 2017 and the travel policies and regulations related to the program are no longer in effect. Affects Appendix X, par. A2.

MAP/CAP 154-17(I) ? Moves language from the JTR Appendix X to JTR Table 2-16 ? Lodging TMC Transaction Fee. Moves language, which only allows reimbursement of the TMC transaction fee when a traveler personally procures lodging and the TMC is not available, from Appendix X to Table 216. Affects par. 020303, Table 2-16.

MAP/CAP 158-17(I) ? Reformat Appendix X, Par. A1d. Reformats Appendix X, Par. A1d.

01/01/18

CL-1

Joint Travel Regulations

Cover Letter

MAP/CAP 160-17(I) ? Moves Appendix X, par. A1 to the DTMO Website and Updates JTR 020303 Lodging Section. Removes Appendix X, par. A1 from the JTR. The information contained in Appendix X, par A1 will be moved to the DTMO website at defensetravel.dod.mil/Docs/AP-ILPP01.pdf. The Lodging section of the JTR, specifically JTR 020303 was edited to add language contained in Appendix X, A1 to ensure the guidance that is being transferred to the website clarified in the regulation as well. There is no change in authority with this revision. Affects Appendix A and par. 020303.

MAP/CAP 161-17(I) ? Moves Appendix X, par A1, Lodging Programs. Move the information contained in Appendix X, par. A3 to par. 020303. B and moves JTR 032901.C4 to 0329 for clarity. There is no change in authority with this revision. Affects Appendix X, and pars. 020303-B, 032901-C, and 0329.

MAP/CAP 162(I) ? Move Appendix X, Paragraph B2, to the DTMO Website. Moves the Excess Cost Agreement sample that is required in par. 033102 from Appendix X to the DTMO website. Affects par. 033102 and Appendix X.

MAP/CAP 163-17(I) ? Delete Erroneously Placed Asterisk in Table 2-15. Deletes an erroneously placed asterisk in Table 2-15.

MAP 164-17(I) ? Emergency Leave Authorization for Members and Dependents. This item adds wording to clarify that members traveling alone or with one or more dependents, as well as one of more dependents traveling without the member, may be authorized emergency leave, not just a member or just one dependent. Affects par. 040201.

MAP 165-17(E) ? Change Authority to Terminate an Evacuation or Designated Place Order. This item changes the authority to terminate an evacuation or order to a designated place, to align with the authority for Service member's dependent(s) in the CONUS (rather than foreign locations). P&R authority will no longer be required. Affects pars. 060103-Table 6-5, 060103-C, 060107- Table 6-12, and 060107-B3.

MAP 166-17(I) ? Remove Erroneous Language in par. 080103-A1b. Removes erroneous language in par. 080103-A1b.

01/01/18

CL-2

Ch 1: General Policy

0101-0104

CHAPTER 1: GENERAL POLICY

0101 BASIC TRAVEL RULES

This chapter outlines the basic information that applies to a traveler in any travel category.

010101. Travel Categories

The categories of travel addressed in the JTR are:

A. Temporary Duty (TDY) Travel.

B. Government-funded Leave Travel.

C. Local Travel at the Permanent Duty Station (PDS).

D. Permanent Duty Travel (PDT), including Permanent Change of Station (PCS) Travel.

E. Evacuation Travel.

010102. Guiding Principle

The guiding principle behind the JTR is to travel responsibly. The word "responsibly" means that the traveler exercises the same care in incurring expenses for Government travel that a prudent person would exercise if traveling at personal expense.

010103. Traveler Responsibilities

A. Financial Responsibility. Traveling responsibly includes using the least expensive transportation mode, parking facilities, public transportation, or rental vehicle. It also includes scheduling travel as early as possible to take advantage of discounted transportation rates. The traveler is financially responsible for excess costs, circuitous routes, delays, or luxury accommodations that are unnecessary or unjustified.

B. Items Not Mentioned. If something is not stated in the JTR, it does not mean that an allowance exists or may be authorized. The philosophy of "It doesn't say I can't; therefore, I can" does not apply to the JTR. Instead, if the JTR does not say something can be reimbursed, then it cannot be reimbursed as a travel claim.

C. Ethics Regulations and Rules. The traveler must comply with Federal ethics laws, Department of Defense (DoD) Regulation 5500.7-R, "Joint Ethics Regulation," and the Agency's or Service's ethics regulations and rules. Pay particular attention to rules that pertain to acceptance of travel and transportation benefits, including gifts, favors, and special accommodations from non-Federal sources.

010104. Service or Agency Responsibilities

A. Mission Controls. Each Service or DoD Agency must authorize or approve only the travel necessary to accomplish the Government's mission effectively and economically while establishing internal controls to ensure that only such travel is authorized. An official responsible for directing travel or approving reimbursement is also responsible for ensuring that funds are used for official travel

01/01/18

1-1

Ch 1: General Policy

0101-0104

purposes and in accordance with the conditions prescribed in the JTR. A statement must be included on the travel authorization specifying that alternate means, such as Secure Video-Teleconference or other Web-based communication are insufficient to accomplish travel objectives.

B. Traveler Rights. Unless stated otherwise in the JTR, the Service or Agency cannot reduce allowances or deny reimbursements because of limited DoD travel funds. In addition, a Service or Agency cannot direct a traveler to travel at personal expense or at reimbursement rates or amounts inconsistent with the JTR.

0102 OTHER BASIC TRAVEL INFORMATION

The following information applies to all travelers, unless noted otherwise.

010201. Key Participants

Official travel involves the participation of three key players: the traveler, authorizing or approving official, and the Travel Management Company (TMC).

A. Travelers. A traveler is anyone who travels on official business for DoD. Travelers fall into three groups: Service members, civilian employees, and other travelers. JTR allowances may differ among these groups due to law or other regulations.

Uniformed Service Members Air Force Army Marine Corps Navy U.S. Coast Guard National Oceanic and

Atmospheric Administration U.S. Public Health Service Active and Reserve

Component (RC) members *Table is not all-inclusive.

Table 1-1. JTR Travelers* Civilian Employees

Civilians employed by the DoD

Civilians employed by other agencies, but funded by DoD

Other Travelers Spouse Children Other Dependents Family members Relatives Civilians not employed by

the Government

B. Authorizing or Approving Official (AOs). An AO determines whether travel is necessary and appropriate to the mission, ensures that all expenses claimed by the traveler are valid, and authorizes or approves the expenses if they are valid. Expenses must not be approved if they are inflated, inaccurate, or higher than normal for similar services in the locality. If the JTR indicates an expense, allowance, or other item must or may be authorized (such as the mode of transportation), it means the AO must give permission before the action takes place. Likewise, if the JTR indicates "may or must be approved," then the AO may or must give the traveler permission after the action takes place.

C. TMC. The Defense Travel Management Office (DTMO) contracts with TMCs to make travel arrangements for DoD travelers. The General Services Administration (GSA) contracts with TMCs to make travel arrangements for travelers from other Federal agencies. A GSA TMC may be used only when a DTMO-contracted TMC is not available.

01/01/18

1-2

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download