EMERGENCY RESPONSE DRILL AND INCIDENT CRITIQUE



EMERGENCY RESPONSE DRILL AND INCIDENT CRITIQUE ATTACHMENT F

|Date of Drill/ Incident: | |Date of Critique: | |Completed By: By: | |

Objective: Conduct critiques within 24 hours of drills and incidents to identify lessons learned and action items to improve.

Structure: Each team leader (Response, Security, Medical, Operations, etc.) should hold individual critiques using the agenda below. For drills and incidents involving several groups or an actual call out, team leaders will hold a combined final critique to consolidate lessons learned and action items.

Responsibility: It is the responsibility of the affected team leaders to schedule and conduct critiques.

Attendees: Individual critiques should include team members involved in the drill or incident. Combined final critiques will involve only the team leaders, and invited guests.

Action Items: All action items will be entered into TR@CTION for Actual Incidents, Near Misses, and Drills.

Critique Agenda:

Introduction: Each Attendee’s Role in the Drill/ Incident. Complete sign-in sheet (Attachment D)

Purpose: Identify effectiveness, lessons learned, and areas for improvement

Incident Review (attach additional sheets as necessary)

Brief Description of Incident: LCIR # .

|Topic |What Went Well |What Needs Improvement |Action |Risk Rank|Responsible Party |Due |

| | | | | | |Date |

|Sequence of Events | | | | | | |

|Incident Reporting/ Alarm | | | | | | |

|Effectiveness | | | | | | |

|Evacuation/Accounting of | | | | | | |

|Personnel/Safe Area | | | | | | |

|Initial Source Control; | | | | | | |

|Ops/Field/PCC/Other | | | | | | |

|Recon/Entry; | | | | | | |

|Ops/Safety/Fire/Other | | | | | | |

|Emergency Responders; | | | | | | |

|Safety/Fire/Spill/Log/Sec. | | | | | | |

|Control of Incident; | | | | | | |

|ON-Scene/IMT | | | | | | |

|Transfer of Cmd.; Source | | | | | | |

|Ctrl./On-Scene/IMT | | | | | | |

|Emergency Response; Resp. | | | | | | |

|Plans/Procedures/Operations | | | | | | |

|Communications; Source | | | | | | |

|Ctrl/Fire/Spill/Log/SEC/Other | | | | | | |

|Emergency Termination; | | | | | | |

|Incident Critique; | | | | | | |

|Other Comments; | | | | | | |

Close Out: Forward copy of critique and sign-in sheet and emergency response checklist to GPB, Safety Environmental Technical Specialist at PRB 31. Original is to be filed at facility for three years. Incident with injury or death, file for 30 years.

Some Guidelines

General Requirements/Responsibilities

The intent of this process is to provide emergency response/evacuation training and to improve preparedness and prevention of incidents to all personnel in all living quarters and manned work locations twice a year. Because of shift work this figures at a minimum to be at least once per location per quarter. More drills may be needed if day/night shifts are to be covered. I complete list of these areas as well as the responsible party’s can be found on the “GPB HSE” web site in the “Evacuation Drill Folder”.

It is the responsibility of the individual locations to best plan their drills around other work to minimize impacts and to maximize effectiveness and participation of personnel.

Please contact the Chief of Emergency Services at x4458 (WOA) x5646 (EOA) or the Assistant Fire Chief at x4491 (WOA) x5231 (EOA) to notify of drills and requesting any assistance needed in planning, observing, critiquing and to coordinate participation of ERT if possible and desired. OI Field Support and Services personnel also support this effort. This includes assistance and participation in drills, exercises, tabletops, toolbox meetings, etc., and to work with locations on ERP questions and improvements.

Remember that all personnel working/living in a location need to be briefed on the site-specific emergency response actions, escape routes, and safe areas.

It is required that ERPs (Emergency Response Plans) be reviewed annually. With our active drill and critique program we make this review and improvement process continuous. Please address any ERP problems or weaknesses in your critiques.

Conducting Drills, Exercises, Tabletops

It is suggested to utilize “observers” (non-participating personnel) and/or “trusted agents” (participating but knowing the scenario) to assist in the drill both at the scene and in the safe areas.

Proper coordination must be made with Chief of Emergency Services, Comm. Center (BP Radio), Security and other required personnel prior to the drill. In addition, in conducting evacuation drills utilizing a fire alarm, the I/E group (for alarm reset) should be notified in advance.

Radio or phone conversations during a drill or exercise should be preceded and followed by “this is a drill”, “drill message” , exercise message”, etc. If a real incident should occur during a drill ensure it is understood that it is no longer a drill.

False alarms and real incidents may be credited towards meeting requirements if desired and if properly documented and critiqued.

Evacuation drills are critical especially in the living/office areas, but some other operating areas may wish to take advantage of tabletops as a portion but not a total substitute in meeting requirements.

It is recommended to take advantage of combining activities when possible to both reduce impact on normal work and to promote the interactions between groups that would be required in a real emergency. For example a process facility may want to combine with Field Operations, Wells Support with Field Operations, etc., and of course ERT involvement if coordinated through the training schedule with the Chief of Emergency Services and Assistant Fire Chief.

Process Facilities and Well pads may be credited for the same exercise if all the operators are involved in the exercise.

Well Support and Drilling Rigs operate under their own schedules for testing rigs and units. All critiques sent will be credited and tracked. The same assistance is offered from GPB Safety Department.

Basic Guidelines for Critiques

The following are guidelines for evaluation of the evacuation phase of an incident, drill or exercise. Not all of these criteria will apply to every area and this list primarily deals with the initial/evacuation phase of and incident, drill, or exercise. Escalation of the incident will involve additional criteria. This list is only a baseline - please address all relevant issues.

Utilize program PRO-ACTIVELY as well, not only in training for emergency preparedness but also looking for areas to prevent an incident from occurring or reoccurring. New ideas/suggestions should be brought out in critique even for drills and exercises. These should be shared with other areas.

Ensure proper cross-section of personnel represented at the critique.

Effectiveness of evacuation - did personnel evacuate? Were proper evacuation routes used? Do the designated routes work for you? Were evacuation routes posted, egress properly indicated?

TIME THE EVACUATION-we want to improve.

Alarm effectiveness - was it heard/seen - was it understood?

Was proper safe area used? - Do the designated safe areas work for you?

Were personnel aware/trained on the ERP and proper evacuation procedures?

Reporting

- Was situation properly reported?

- Was BP Radio/Operator's follow-up effective?

Were personnel properly accounted for? How was sign-in sheet effectiveness for personnel on-site?

How were off-site personnel accounted for? Did personnel report-in properly?

Securing of site: Doors closed but unlocked? Equipment shut-down/depressured? Site security/access controlled?

Evaluate first responder (person discovering incident) actions.

Evaluate performance of the designated Emergency Coordinator for the area.

Evaluate duties and performance of those remaining behind in critical operations.

Evaluate interaction/communication with emergency responders.

Evaluate emergency actions of on-site personnel, the Emergency Response Team, and the IMT.

Were checklists used? /followed? - Are they sufficient? - Are some/more needed?

Again though not addressing an escalating incident here, was the Transfer of Command followed?

Were HAZWOPER requirements met and adhered to?

If air packs used, was the difference in buddy system versus need for buddy AND backup team in IDLH atmosphere and emergency situation understood? What about in simple rescue?

Evaluate drill itself: Were objectives realistic and were they met? Was prompting understood? Was it a realistic scenario? Was real time and conditions followed?

Evaluate accuracy and effectiveness of the ERP itself. Did it work for you?

Was SAFETY OF PERSONNEL held as the primary objective throughout the drill or incident? Safety/accountability of personnel in both drills and incidents should be the primary focus. It should be evaluated both on-scene and in supporting areas. Vigilance and awareness should not be relaxed after the emergency phase is over or primary drill objectives are met.

Basic Documentation Requirements for Drills/Exercises/Tabletops/Incidents

Incidents, drills, and exercises require the following documentation located in the area-specific ERP (Emergency Response Plan):

Emergency Evacuation Sign-In Sheet Attachment E

Emergency Incident/Exercise Critique Form Attachment F

Additional site-specific checklists as used or applicable Attachment C1 and other supporting materials (LCIRs, incident investigation reports, etc.)

These are to be forwarded to The HSE Technical Specialist for review, tracking, and filing. Mail Stop PRB 31 or E-mail “GPB, Safety Environmental Technical Specialist”. The HSE Leadership committee will review the schedule for drills, exercises on a quarterly basis.

Actual incidents require application of the incident investigation guideline and LCIR documentation.

Documentation of participation in drills, exercises, tabletops, and of course incidents is important credit towards HAZWOPER certifications.

Actions from any drill or incident should be entered into the TR@CTION database by the responsible position for each location. Incident actions will of course be included on the LCIR.

Definitions

There is a lack of consistency in the industry concerning nomenclature-surrounding drills. Some of our schedules use "drill" to refer to all simulation activities. The most common and the one adopted here is as follows:

Drill - unannounced, more formal, and real time. More of a test to evaluate capabilities.

Exercise - announced, less formal. More of a training method.

Tabletop-announced/unannounced simulation sitting around table (or command post) with information fed either by participants sitting at the table or remotely provided by phone, radio, fax, as if from the scene in a real incident.

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